The Receptionist consistently provides primary telephone and reception coverage for the MGIC Kenya office. He or She assists with incoming telephone calls, distributes mail, faxes and general deliveries in a timely fashion and greets and offers general assistance to staff and visitors in a professional, friendly and courteous manner. In addition, he or she serves as resource to staff regarding general office information, meeting locations and use of office equipment, including photocopiers.
Duties & Responsibilities
Effective and efficient management of incoming and outgoing telephone calls/messages;
Receiving and recording parcels to facilitate communication;
Receiving and directing visitors to the respective officers/offices to maintain order;
Effective management of telephone calls to facilitate cost control;
Ensuring that the front office area is clean and tidy;
Ensuring that the telephone numbers and extensions are all working and report any faulty lines to the relevant department; and
Ensuring timely opening and closing of the main office doors and safe custody of the keys.
Maintain electronic and hard copy filing system Open, sort and distribute incoming correspondence.
Diploma in any of the following disciplines; Human Resource Management, Secretarial Studies, Public Relations or equivalent qualifications from a recognized institution;
Proven work experience of at least one (1) year in a related field;
Kenya Certificate of Secondary Education (KCSE) grade ‘C’ plain and above; and
Certificate in computer application skills from a recognized institution.
Be good at networking.
Good organizational and communication skills
Accuracy / attention to detail
Critical Thinking & Problem Solving
HOW TO APPLY:
If you meet the above qualifications, you are requested to send your application and CV to firstname.lastname@example.org September 16, 2016. Candidates are required to quote the title of the position being applied on the subject line of the email. Only shortlisted candidate will be contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer.