Project Assistant - Wash

POSITION 3: PROJECT ASSISTANT – WASH

DUTY STATION:  Mbeya/ Mbozi

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GENERAL POSITION SUMMARY: the Project Assistant – WASH is responsible for providing strategic and technical support regarding the implementation of all field operations relating to Water Health and Sanitation.

DETAILED RESPONSIBILITIES AND DUTIES

Resource Management of Project Material and Financial Resources

·         Recommend project budget adjustments based on field realities within approved budget

·         Ensure proper management of Heifer assets and other resources according to policies and procedures in force

·         In collaboration with the Accountant, manages project funds and implements financial controls

Project Planning, Coordinating and Implementation

·         Prepare result oriented work plans and budgets taking into consideration recommendations from internal and external reviews and evaluations.

·         Provide strategic technical assistance to both Project Supervisors and Farmers on issues pertaining  WASH and offer appropriate follow up measure

·         In conjunction with area Project Supervisor, arrange and conduct village level training sessions on WASH matters needing intervention from farmers and farmer groups.

·         Planning and follow up on approved SMART Technological project requests, related to project targets and keep WASH project component and product database up to date.

·         Keep your immediate Supervisor updated with regard to project implementation and provide advice as to how to manage project operations.

·         Disseminate SMART Techs in the communities, e.g. on latrine and borehole construction etc

·         Support masons and technical staff in the process of building construction, water gravity systems construction and other technical projects

·         Follow office procedures and quality standards as is elucidated in HPI HR, and Procurement manuals and guidelines.

·         Training drilling teams on SMART technological procedures.

Project Monitoring and Evaluation and Report Writing

·      In collaboration with Monitoring and Evaluation Manager, ensures monitoring and evaluation system is fully implemented  

·      Prepare and submit progress reports on program and project activities 

·      Monitor donor contract submission dates and deadlines to ensure the fulfilment of reporting responsibilities

·         Develop and promote best practice examples and ensure documentation of experience and lessons learned. 

·         Visit project sites on regular basis for monitoring and proper execution of activities

·         Advise and assist in designing and updating appropriate animal records, maintain detailed records and up to date paperwork for all duties as per current operating formats

·         Write precisely and submit timely all the periodical reports that you are required to produce as per agreed formats

Fundraising and Resources Mobilization

·         Collaborate with the Program Cluster Manager to identify and prepare draft concept notes for fundraising purpose

·         Participate  in the project proposal development and developing winning grassroots development project proposals for funding

Field Collaboration /Partnerships and Networking

·         Promote collaboration between Heifer Tanzania and all the relevant ministries of the Government of Tanzania in the project communities in the program cluster.

·         Promote collaboration between Heifer Tanzania and other development agencies ( NGOS, GO and CBOs etc) in the program cluster

·         Manage and maintain operational  networks/partnerships in project communities

·         Handle matters of interest to Heifer Tanzania with the public, donors, volunteers, collaborators and partners in the project communities with courtesy and tact.

Communication With / From the Field

·         Ensure effective communication within the Program Cluster team and entire country program.

·         Coordinate the dissemination of incoming/outgoing communications between Program and field projects.

·         Provide information in public as requested required and approved by Country director

·         Strengthen effective communication from the project committees, farmer groups to the program level and vice versa.

Personal and Professional Development and Team Building

·         Carry yourself both professionally and personally so as to bring credit to Heifer International and to not jeopardize its mission

·         Demonstrate  professionalism in the execution of duties

·         Be a team player in the course of executing your duties for the fulfillment of Heifer mission

OTHERS

·         Carry out other duties that may from time to time be assigned to you by the Country Director, in the interest of HPI Tanzania and Heifer International in general.

·         This Job Description only serves as a guide for this POSITION.

·         HPI/Tanzania reserves the right to revise this job description as when necessary without prior notice.

QUALIFICATION, EXPERIENCE AND COMPETENCIES

·         Minimum of BSc in Water Engineering Sciences

·         An Msc Degree in the relevant field will be of added advantage.

·         At least five (5) years field experience in WASH Projects and Programs

·         Managing and executing multiple tasks.

Application procedure.

Only email application with the position title placed in the subject line is accepted .Please send your application to recruitment@hrsolutions.co.tz  please note that the application deadline is 15^th December 2014 and only SHORTLISTED CANDIDATES WILL BE CONTACTED.

Please include

1.    Cover letter

2.    Curriculum vitae with name and telephone contacts of three referees.

3.    Copies of relevant certificates

4.    Salary history.