Overview
Finance and Operations Director will oversee all financial and operational matters within finance department for Jhpiego Tanzania. This includes managing financial systems, developing budget for programs, generating financial reports, tracking expenses, administering sub-awards, managing finance and operational issues and supporting finance staff from regional offices. Director also serves as the primary finance and operations liaison with the Jhpiego Baltimore office and other partners in the Tanzania country program, ensures compliance with HQ, JHU and donor policies and regulations, develops, implements and strengthens Jhpiego's in-country financial and operational processes and ensures that the Tanzania office finance systems are well established and meet Jhpiego standards, donor requirements and well as local laws and regulations. Additionally Director serves as a member of the senior management team the Finance and Operations Director will contribute to the Country Office's strategic leadership.
Responsibilities:
- Support project office start-up activities, including supporting HR colleagues with staff hiring, onboarding and establishment of office setup and operations
- Oversee overall financial system implementation including controls and standards
- Review and maintain strong system of internal controls to ensure accurate financial reporting
- Monitor and adapt in-country financial system to optimize financial transaction processing and required financial reporting
- Review monthly financial reports submitted to Baltimore office
- In collaboration with Baltimore and program staff helps draft, review and/or administer Jhpiego sub-agreements
- Reviews all in-country Jhpiego-issued contracts, leases and MOUs
- Reviews and provides feedback on award documents, modification and other binding documents issued by others to Jhpiego
- As part of the senior management team for the Tanzania office provide advice, guidance, feedback and leadership on overall management issues related to the Tanzania offic
- Work closely with the Country Director and other senior program staff to improve on overall financial and operational management support to Tanzania staff and programs
- Monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and addressed
- Ensures that key program personnel are aware of budgetary resources and are able to monitor their budgets effectively
- Prepare any budget revisions and projections and respond to any external questions from donors and/or internal questions from within Jhpiego's management structure
- Prepare quarterly reports, pipeline, projections, consolidated annual fiscal report, and any other financial reports as required by donors and/or management
- Oversee procurement office and ensure that Jhpiego procurement policies are followed
- Maintain asset and stores inventories and controls over the life of the project (i.e. IT equipment, furnishings, etc.)
- Oversee transport allocation and vehicle fleet management system to ensure adequate utilization and control of vehicles and fuel management
- Prepare and revise finance and operation guidelines in order that they adhere to Jhpiego and donors requirements; oversee implementation of changes/improvements in procedures
- Supervise finance and operations staff, including evaluating staff as necessary to ensure program success and oversee staff capacity-building
- Ensure that an appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations
- Assist in building the capacity of local sub-grantees to manage USAID funds and comply with donor rules and regulations
- Ensure regular monitoring of all sub-awardees and ensure timely monthly reporting
- Support relevant colleagues with office management and security planning
- Identify and communicate compliance and risk issues to the Country Director, HQ staff and Chiefs of Party/Project Directors as needed
- Provide overall guidance and support in resolving compliance issues noted
- Work with the Country Director to proactively identify and manage risk for the Tanzania office
- Work with Baltimore office in standardization and rollout of compliance training in other Jhpiego country offices
- Regularly review recommendations by the internal auditor, internal review teams, external auditors and donors and ensure follow-up action is taken on gaps noted
- Develop capacity building plan with milestone to each for key finance and admin staff, provide training and coaching as well as formative supervision
Required Qualifications:
- Advanced degree in accounting, finance, business management or a related field
- Strong demonstrated leadership qualities, depth and breadth of technical and management expertise and experience, and strong interpersonal, writing, and oral presentation skills.
- 10+ years' experience in the management of programs funded by the U.S. Government, including experience managing finances for USAID-funded projects, or other donors
- In-depth knowledge of USAID financial management rules and regulations
- Demonstrated strong analytical and financial analysis skills
- Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations
- Proven ability to prepare budgets and donor financial report
- Knowledge of development, establishment, and implementation of financial, administrative, and logistic support systems to international development projects
- Familiarity with U.S. Government cost principles and regulations under OMB Guidelines A-21, A-133, A-110, and 22 CFR Part 226
- Knowledge of budgeting, procurement, transport and fleet management and other administrative practices
- Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues
- 2 years of experience living or working in a developing country preferred
- Ability to travel nationally and internationally
- A team player accustomed to building team capacity and delegation
- Self-management is necessary (i.e. motivation, dealing with pressure, adaptability)
- Ability to handle a variety of assignments sometimes under pressure of deadlines
- Trustworthy, cooperative, hardworking, flexible & dependable
