OFFICE ADMINISTRATIVE ASSISTANTS

Office Administrative Assistants
Department/Office: CityPlan Consultants (T) Limited
Reporting to: Managing Director, CityPlan Consultants (T)
Limited
Duty Station: Dar Es Salaam

Responsibilities
• Act as main point of contact for visitors and callers including receptionduties
• Provide general administration support to the Managing Director andstaff team
• Provide support for the project including assisting with administrationof project work where appropriate and when agreed
• Undertake general administration duties including General word processing Filing, copying, and faxing
Collation and distribution of minutes, reports and other documents
Dealing with incoming mails and general emails
Ordering of equipments, materials and office supplies
Minutes taking for board, team meetings and other meetings as required
• Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed
• Administer the petty cash system and ensure appropriate record keeping
• Prepare contracts for suppliers as advised
• Assist in matter related to marketing and publicity for the company
• Arrange hospitality. Purchase supplies to ensure smooth running of the organisation on a day to day as required basis
• Maintain central filing system, general database and archive.
• Provide administrative support for matters related to premises and operations including security, alarm, opening insurance and transport
• Any other duties of equivalent nature as from time to time may be required and directed by Manager CityPlan Consultants (T) limited

Competencies
• Knowledge of English, spelling, grammar, and arithmetic
• Knowledge of rules, regulations, policies and procedures
• Knowledge of the operation and minor maintenance of various office and communications systems
• Knowledge of specialized formats for letters, memos and reports
• Knowledge of budget preparation procedures
• Knowledge of the principles of office management and supervision
• Ability to operate personal computers and various office equipments

Education
Diploma or higher qualification in Business Administration/Public Administration.

Working Experiences
A minimum of two years of progressively responsible experience in office administration, clerical or administrative work, human resource managements, accounting and financial procedures, and related fields.
Experience in computer applications and customer care is desirable.
Knowledge of CityPlan areas of professional activities is desired

Language
English and Swahili are the working language of CityPlan group. For this post, fluency in both languages is required.

Assessment Method
Evaluation of qualified candidates for this position may include substantive assessment which will be followed by competency based
interview.

APPLICATION INSTRUCTIONS:

CityPlan is an equal opportunities employer and these positions are open to all. Qualified candidates should submit CV, Copies of Certificates and cover letter to:
Managing Director,
CityPlan Consultants (T) Limited,
Mlimani Tower; 8th Floor,
Opposite Mlimani City; Sam Nujoma Road,
P. O. Box 72235,
Dar es Salaam.