Applications are invited from suitably qualified citizens
of East Africa for the following position tenable at the East African Community
Secretariat:
PRINCIPAL ADMINISTRATIVE OFFICER
(REF: EAC/HR/2013/064)
GRADE: P3
ORGAN: EAC Secretariat
DIRECTORATE: Human Resource and Administration
DEPARTMENT: Administration
REPORTS
TO: Director, Human
Resource and Administration
MAIN PURPOSE OF THE
JOB:
To provide efficient
administrative services and logistical support for EAC activities
DUTIES AND
RESPONSIBILITIES:
- Ensure cost effective and
efficient procurement of goods and services.
- Provide protocol services to
visitors and dignitaries.
- Liaise with the
Ministries of Foreign Affairs and International Cooperation of the Partner
States in respect of Immunities and Privileges of EAC Staff in accordance
with Article (73) of the Treaty establishing the EAC and the Headquarters
Agreement including handling of diplomatic correspondences on Identity
Cards, accreditation, visas, and resident permits.
- Ensure practical working
relations with the East African Court of Justice and the East African
Legislative Assembly.
- Handle management of
transport, including planning, allocation, maintenance, insurance, vehicle
registration, controlling and accounting for fuel and making regular
reports.
- Liaise with the Accounts
Section to ensure payments for goods and services delivered are effected.
- Facilitate audit exercises in
relation to administrative services.
- Carry out general office
management and coordinate provision of conference, protocol, procurement,
and security and estates management services.
- Prepare progress and
annual reports and follow up on implementation of Council and Summit
decisions related to administrative matters of the Community.
QUALIFICATIONS AND
EXPERIENCE:
A
Masters Degree in Public Administration, Business Administration or equivalent
qualification from a recognised University.
10
years of experience in a similar or related position with 5 at senior level.
Substantial Knowledge of procurement procedures and consular/protocol services
is essential. Experience in working with similar organisations or institutions
will be an added advantage.
SKILLS AND
COMPETENCIES:
Analytical
skills, administrative skills, organization skills, communication skills,
decision-making skills, negotiation skills, team building skills, networking
skills, result oriented skills, supervisory skills, management skills,
leadership skills, research skills, negotiation skills, networking, and
computer skills. Ability to work under minimum supervision, innovativeness,
problem-solving, working in a multi-cultural environment and managing
diversity. Must be proficient in computer applications.
TERMS AND CONDITIONS
OF SERVICE:
All
post is tenable on a five (5) year contract term renewable subject to
satisfactory performance and mandatory retirement age of 60 years.
The above position is
also subject to the application of the EAC Quota System.
In line with the
provisions of the EAC Staff Rules and Regulations, Candidates whose age will be
55 years at the time of appointment will not be eligible.
FRINGE BENEFITS
All
posts offer attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.
For more information,
visit our website: www.eac.int.
HOW TO APPLY
Interested
candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both
academic and professional certificates and testimonials, names and addresses of
three referees, and day time telephone contact to:
The Secretary General
East African Community
P. O. Box 1096
Arusha - Tanzania.
Fax No: +255 27 2504255/ +255 27 2050281
E-mail: vacancies@eachq.org
To be received not
later than Thursday 06th March 2014, 1700Hrs local time.
Female Candidates are
particularly encouraged to apply.
The
East African Community will only respond to those candidates who meet its
requirements.
PRINCIPAL ADMINISTRATIVE OFFICER
Reviewed by Unknown
on
2:14:00 AM
Rating: