T-MARC Tanzania is a non-profit, Tanzanian, non- governmental organization working to improve public health and promote social well being. Our social products and behaviour change communication initiatives target vulnerable, at risk and low income populations and address infectious diseases like HIV/AIDS and malaria, family planning and reproductive health, child survival, water and sanitation and nutrition. We are seeking to recruit candidates for the following positions.
Position: Logistics Manager
Supervisor:
Operations
Director
Supervise: Drivers, Logistics
Attendants
Location: Dar es Salaam, Tanzania
Broad Function:
Under
the Operations Director the Logistics Manager provides logistical support to
management and technical departments and works closely with other support staff
team to ensure uninterrupted provision of services to the Organization.
Duties and Responsibilities:
•
Plan
and manage transport system for the organization.
•
Assist
the Operations Director in the budgeting for vehicle and capital/equipment
acquisition, operation
and running costs.
•
Responsible for preparation of scope of work
for service contracts, participate in their evaluation process and monitor
performance, ensuring there is no overspending and their renewals are done on
timely manner.
•
Maintain accurate records of vehicle and
generator running costs, including repair and maintenance, change of tyres,
fuel, and provide monthly reports to management.
•
Recommend disposal and replacement of
vehicles and equipment.
•
Responsible to ensure organization policy is
kept updated for vehicle usage and if changes are required make recommendations
to the Operations Director for consideration.
•
Allocate drivers to vehicles and assign
duties in such a way that travel trips are distributed evenly, ensure the
vehicles are operated in a safe manner and are driven defensively to prevent
injuries and property damage.
•
Ensure vehicles are in good running
condition, making sure they are properly serviced and maintained and that their
log books are regularly updated and maintained.
•
Stay abreast on the technology for efficient
fleet management, including software for vehicle security, data management and
production of reports.
•
Responsible for obtaining vehicle and equipment
licenses and insurances and their renewals on a timely manner.
•
Institute and enforce safety measures, such
as wearing seatbelts when travelling in Organization’s vehicles, no smoking
policy in offices and vehicles, fire extinguishers in the cars and offices,
triangles in cars, spare tyres, and similar measures.
•
Ensure all drivers and those employees
authorized to drive must have valid and current drivers’ licenses to operate
Organization vehicles. A copy of the valid and current driver’s license shall
be maintained in the employee’s personnel file.
•
Guide
drivers and those authorized to drive official vehicle on steps to take in
cases of accidents.
•
Ensure the generator is in good running
condition, well serviced and is always on standby in the events of electricity
cuts or low voltage.
•
Responsible for provision of office utilities
including water and electricity and office consumables (stationery, tea,
coffee, sugar, etc).
•
In conjunction with the finance unit ensure
utility bills (water, electricity, telephones) are paid promptly.
•
Responsible for repairs and maintenance of
office premises and equipment, and the cleaning of office and surroundings and
ensuring doors are opened on time.
•
In consultation with Executive Secretary and
ICT Administrator, arrange workstations for visiting consultants, visitors,
donors’ and partners’ staff and others ensuring they get access to necessary
facilities for their work, such as printers and internet.
•
Responsible for timely procurement of mobile
airtime top ups to staff per approved schedule.
•
Serve as Custodian of office and vehicle
keys.
Required
qualifications and Experience:
•
A minimum Bachelor’s degree in business
administration with specialization in logistics and transportation or its
equivalent from a recognized higher learning institution, or a diploma from the
National Institute of Transport with At least 3 years of work experience in fleet
management and logistics. A Master/Postgraduate qualification will be an added
advantage
Knowledge, skills and
abilities:
•
Experience
working with donor funded organizations
•
Skills in presentation of facts, analyses and
interpretations
•
Problem-solving
and analytical skills.
•
Ability
to build relationships and good teamwork skills.
•
Planning, organisation and time management
skills.
•
Ability
to interpret financial data estimate costs.
•
Knowledge of safety policies and regulations.
•
Honest
and possessing a high level of integrity.
•
Willingness
to work on call.
How to Apply: Candidates who fully meet the requirements should email a cover letter indicating the title and location of the desired position along with a detailed CV, certificates, including a daytime telephone contact and three professional references to:
Managing Director
T-MARC Tanzania
Dar es Salaam, Tanzania
Email: tmarc.recruitment@gmail.com
Deadline for submission is February 16, 2014. Only short listed applicants will be contacted. T-MARC is proud to be an EEO/AA employer M/F/D/V.
Logistics Manager , T-MARC Tanzania
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