Awards & Compliance Officer ( The Elizabeth Glaser Pediatric AIDS Foundation, Uganda )

JOB TITLE: Awards & Compliance Officer DEPARTMENT: Operations LOCATION: Mbarara Reporting Relationship: Awards and Compliance Officer reports to the Awards and Compliance Manager Job Summary: Support the department in the provision of Awards and Compliance function to the Country’s programs in order to mitigate risks and ensure compliance with the terms and conditions of awards, applicable Foundation’s and donors (US Federal Government) audit, cost and administrative principles and regulations. Compliance Review: Assist in monitoring Awardees’ (CSOs and Private Not For Profit hospitals and NGOs) performance to ensure compliance with the terms and conditions of award. Assist in development of compliance plans under the guidance of Senior Awards and Compliance Manager and ensure they are properly implemented. Plan and conduct compliance site visit reviews for sub grantees as per country compliance review site visit plan Plan and conduct internal compliance reviews as per Foundation’s Standard Operating Procedures Ensure all outstanding compliance review findings are addressed and resolved in a timely manner Provide regular reports to the department head regarding Awards and compliance activities in a timely and accurate manner Maintains list of significant deficiency log and status for resolved and unresolved matters Assist the preparation of both internal and external audits and assessments Other Responsibilities: Provides information’s for updating contracts/ grants information management systems including Award materials, letters, Correspondences and update the profile tab, Compliance tab, Amendment tab and close out tab for sites assigned Ensure all Awards and Compliance documentation for sites (electronic and paper) are completed, updated, organized and uploaded in CGIS Ensure each Sub grantees has available funds, within the limitations of their contract, at all times. Submit all cash requests to the DC office for each sub grantees as per agreectschedule in a timely manner Monitors Awardees’ expenditures against approved budget and program objectives and ensures that Cash Request Checklist is completed for each Cash Request Ensure each Sub grantees has an active award at all times Provides technical guidance during the development of STAR SW/ EGPAF’s annual work plan and participates in the planning and budgeting activities, especially in regard to Quality Improvement services. Coordinates the integration of technical support to the district based officers and provides technical guidance to the district teams for work plan development to ensure successful implementation of the project. Assists in building capacity for setting up and running of quality management program at individual sites through technical assistance site visits and district reports, in collaboration Provides technical guidance during the development of STAR SW/ EGPAF’s annual work plan and participates in the planning and budgeting activities, especially in regard to Quality Improvement services. Coordinates the integration of technical support to the district based officers and provides technical guidance to the district teams for work plan development to ensure successful implementation of the project. Assists in building capacity for setting up and running of quality management program Ensure Sub Awardees adhere to contractual and donor regulations at all times Assist in Pre-Award assessment process and ensures organizations have the capacity to appropriately manage a Sub Award Support the negotiation of sub-agreement budget and awards terms and conditions and prepares final sub-agreement award documents Provides on-going assistance to sub recipients to administer their sub agreements compliant with all terms and conditions Supports the sub agreement close out process. Works closely with contractual, financial and technical staff and provides guidance as necessary on sub agreement-requirements Provides technical assistance to office staff to support country program activities in compliance with EGPAF and donor policies and regulations Ensure amendments to contract and wards are developed and processed in a timely manner as needed. Addresses problems or concerns with management of Sub Awards in a timely and effective manner. Work with the team in providing training on USG, Sub Award, EGPAF, and donor regulations and financial management to sub grantees including, but not limited to – kickoff training, orientation of Sub Awardees, Renewal Workshops, and Annual Trainings when necessary. Participate in the monitoring of the implementation of the STAR-SW Project- supported activities in the 13 districts of the South Western region.

Requirement: Knowledge, Skills and Abilities Required: Minimum of a Bachelor's degree in business administration, finance, accounting, Economics, Statistics or other related field. Minimum of 3 years experience in US Federal funded grants/contracts administration and management. Preferably with international non-profit organizations. Experience in the development or implementation of contracts/grants and compliance training. Excellent communications skills (oral and written), including editing and proofreading Proficient computer/software skills, including command of Word and Excel Excellent organizational skills, ability to work independently, assess priorities and manage a variety of activities with attention to detail Ability to interact professionally with colleagues, contractors, vendors, and awardees Willingness to travel up to 60% of time.

How to apply: Elizabeth Glaser Pediatric AIDS Foundation is an equal opportunity employer. All qualified individuals are welcome to apply. Please send cover letter and CV to: The Country Director/COP Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) Plot 18A Kyadondo Road, Nakasero P.O. Box 21127,Kampala, Uganda E-mail: UgandaRecruitment@pedaids.org EGPAF will only contact short-listed applicants. Deadline for submission is Friday, 13th July 2012. www.pedaids.org Only shortlisted candidates will be contacted.