Project Assistant - Shelter

Vacancy No.: IOMKE/039/12

Position Title: Project Assistant - Shelter

Classification: Equivalent to G7/1 (based on the UN Salary Scale for the General Service Staff in Kenya)

Duty Station: Dadaab, Kenya

Type of Appointment: 6 months special all inclusive contract, renewable

General Functions

Under the general supervision of the Head of Sub Office (HSO) Dadaab and the direct supervision of the Shelter Program Manager, Dadaab, the incumbent will be responsible for providing technical support in the area of community outreach and coordination of shelter activities in Dadaab.

Essential Functions

• Assist the Shelter Project Manager in the supervision and management of the day-to-day operations of the shelter unit and projects, including developing short and long-range goals, objectives and budgets, coordinating activities with the senior engineer, other departments and agencies, overseeing records maintenance, monitoring budgets and approving and monitoring expenditures, overseeing reporting requirements, evaluating program or project service delivery and cost effectiveness; ensuring that procedures are being followed and assisting in resolving complex problems which require professional level input.
• Supervise and guide community outreach staff on a daily basis, including determining workloads and schedules, developing, implementing and interpreting policies and procedures, evaluating and training staff and making hiring and termination recommendations.
• Monitor and supervise the project design, including reviewing work plans and giving advice on corrective action. Attend and represent IOM in relevant non-technical meetings with UNHCR, donors, shelter partners and various stakeholders as necessary.
• Develop and implement monitoring and evaluation tools for all activities related to the community outreach component of the shelter project.
• Train, guides and orients new field support staff involved in the implementation of community outreach activities.
• Ensure proper financial management of all IOM shelter-related activities in Dadaab in close cooperation with the senior engineer, procurement, logistics and other relevant units of the Mission.
• Report on a timely basis on the progress of the shelter and infrastructure project as well as on any external causes which may interrupt the ongoing or planned activities.
• Maintain regular liaison with relevant counterparts in Dadaab where and when necessary.
• Regularly update the Program Manager on the progress of the shelter project.
• Together with the Program Manager and Senior Engineer, liaise with prospective donors and draft proposals and budgets for shelter related activities.
• Perform any other duties that may be required from time to time.

Desirable Qualifications

1. Completed Bachelor’s degree in Project Management from an accredited academic institution.

2. At least 7 years professional work experience in project management in a complex humanitarian environment.

3. A strong working knowledge in the area of protection.

4. Previous construction management experience desirable.

5. Desirable IOM Competencies:

a. Behavioural - Accountability, Client Orientation, Continuous Learning, Communication, Creativity and Initiative, Leadership and Negotiation, Performance Management, Planning and Organizing, Professionalism, Teamwork, Technological Awareness and Resource Mobilization;

b. Technical - Delivers on set objectives in hardship situations, effectively coordinates actions with other implementing partners, works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.

6. Proficient in Microsoft Office and Outlook.

7. Excellent command in spoken and written English and Swahili.

Mode of Application:

Submit Cover Letter and CV including daytime telephone and email address to:

International Organization for Migration (IOM),

Human Resources Department,

PO Box 55040-00200 Nairobi

or send by email to hrnairobi@iom.int

or hand deliver them to the IOM Sub Office, Dadaab.

Closing Date: 10 May 2012