Salary Grade: 4
Department: Management support
Reports to: Head of Twaweza
Supervises: None, except as assigned by Head
Date: 1 February 2012
Overall Responsibility:
Support the Head to effectively undertake his/her responsibilities and tasks.
Specific Responsibilities
1. Manage the Head’s schedule and workload; support the Head to be ‘on top of’ his/her tasks and provide effective support/supervision to senior staff.
2. Manage information and communication flow between the Head’s office and staff and external parties, including correspondence, telephone and visitors.
3. Support the Head to ensure Twaweza management team functions and communicates effectively.
4. Review and scrutinize key documents, contracts and management reports reaching the Head for quality, accuracy and compliance with policies and systems, and advise accordingly.
5. Draft letters and undertake basic correspondence on behalf of the Head.
6. Manage contacts for Head in conjunction with the Administrator.
7. Ensure meetings of Twaweza directors and donors, as well as other meetings involving the Head, are well organized and related documentation finalized and sent on time.
8. Systematically review policy and procedures compliance at Twaweza.
9. Ensure files and documentation (physical and electronic) for Head’s office is well organized and completed.
10. Support other management level staff upon request of the Head.
11. Advise and support the Head on work related issues as needed.
General Responsibilities
1. Successfully implement above responsibilities and assigned activities (and associated budgets) in work plans, consistent with Twaweza Policies
2. Contribute effectively to planning, monitoring and reporting of Twaweza’s work
3. Comply with and foster adherence to the established Twaweza policies, regulations, guidelines and procedures.
4. Participate actively in organization-wide learning and other joint activities.
5. Undertake any other lawful tasks as may be assigned by the Supervisor.
Core Qualifications
1. Diploma minimum, Degree preferred
2. At least three years experience related to your responsibilities
3. Very good writing skills in English and Kiswahili with keen attention to detail
4. Good basic knowledge of development and governance issues
5. Strong computer and typing skills and use of database and internet
6. Excellent organizational, reporting and management skills
7. Very good time management skills
Application process
Please send your application letter (statement of purpose), Curriculum Vitae (including names of two referees who can speak on your behalf), copies of your academic certificates and two samples of your written material by e-mail to www.radarrecruitment.com.
Closing date
12nd January 2012 and will remain open until position is filled. Only shortlisted candidates will be notified to appear for interviews.
Read more: assistant career jobs position Twaweza vacancy
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