Project Administrator for Our Finance Office

Are you interested in joining an organisation with a long term commitment to fighting poverty? Would you like to work in a challenging environment and develop an international career focused on demonstrating shared core values that achieve results? 

SNV Tanzania is looking for an ;

Project Administrator for Our Finance Office

                                                                                                                 Sumbawanga, Tanzania.

                                                                                                                       (National contract)

SNV is a not-for-profit international development organisation. Founded in the Netherlands nearly 50 years ago, we have built a long-term, local presence in 38 of the poorest countries in Asia, Africa and Latin America. Our global teams of local and international advisors work with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

Background

SNV has worked in Tanzania since the 1971 and currently has offices in Dar es Salaam, Mwanza, Arusha and satellite office in Iringa. In alignment with our Corporate Strategy, SNV Tanzania focuses on three sectors namely Agriculture, Renewable Energy and Water, Hygiene and Sanitation (WaSH).

SNV Tanzania is currently implementing a portfolio of agricultural projects with various partners and donors to strengthen value chain actors in red meat, dairy, edible oilseeds and staple foods as well as promoting inclusive business arrangements between smallholder farmers and large enterprises.  The objective is to enhance food security, improve the livelihoods of smallholders, and strength the environmental sustainability of agricultural production in the face of a changing climate

 Overview   of the Position

Project   Administrator can be positioned:

•   Dedicated   to Various projects; reporting to Project Manager or assigned supervising   Project Administrator, functionally reporting to Finance Officer
•   Supporting   several projects; reporting to Finance Officer
•   Supporting   the Finance Officer; reporting to Finance Officer

 Purpose of the Job

      

Collect,     record (financial) data into systems, analyse, take appropriate actions in     case of deviations, prepare the financial reports including HR and/or     project related data to the donor and to SNV according the donor- and SNV project     management- , accounting- and control framework policies and procedures and     under guidance and directions of the Project Manager and/or Finance Officer     in order to ensure full administrative compliance, data accessibility and     accurate insights at any time for the relevant project(s)

 

Responsibilities

Finance project administration support

•   Familiarize   with the project proposal budget, the translation to the relevant project   document as per the project management procedures, all donor requirements,   reporting dates & formats and SNV internal reporting requirements
•    Record financial transactions according to   instructions of Project Manager, project management procedures and SNV   accounting procedures, into the SNV financial administration system and   identify and address any bottlenecks in processing
•   Monitor   if all financial transactions are done according to donor and SNV   authorizations and procedures, especially the procurement regulations
•   Follow   up on project related receipts and payments, reconcile bank balances, prepare   financial transactions and manage liquidity levels of the project, based on   guidelines of the Donor, Finance Officer and SNV accounting procedures and   internal control frameworks
•   Take   care of petty cash and supplier payment in case project is based outside the   SNV field office

Documentation

•   Assure   that all supporting documents for donor reporting are made available   according to donor requirements and as per project management procedures
•   Organize,   document and archive relevant documentation, keep files complete and up to   date and maintain quality and accessibility of archive and files, conform   administrative procedures and filing procedures as laid down in ICF and local   law/instructions

Human   Resources Administration

•   Process   the master data mutation forms; assist the PM in monitoring the monthly   project time writing.
•   Assist   the time registration of LCBs/consultants if required

General   Support (if applicable/assigned)

•   Keep   agenda’s up to date, arrange meetings and appointments, receive and answer   phone calls and emails, draft correspondence, signal bottlenecks in planning   and suggest solutions based on requests of team and agreed general support   routines

Logistics   Services (if applicable/assigned)

•   Make   travel arrangement for project members, attend visitors, manage the project   fleet, provide basic ICT support and arrange the project procurements based   on the authorization, guidelines and with the approval of the Project Manager  

Supervision/management   of staff (if applicable/assigned)

•   Coordinate   activities and distribute work over the project support staff members, coach   and appraise own staff

Competencies Required

Adaptability, Flexibility, Integrity, client Orientation, exactness, Result oriented.

Candidate profile

• Bachelors of Accounting or Finance while Master’s degree in Finance and Accounting and CPA will be an added advantage.
• Proven track record in auditing especially of international organization. 
• Strong knowledge of the international organization and the developing world in Tanzania  and/or Africa will be an added advantage;
• Strong communication, reporting and applied analytic skills are required.
• Experience in procurement management.

Contract Duration: Two (2 Years and 8 Months), with a possibility for extension.

Desired start date: 1st December 2015

How to apply?

Please send your application letter and CV, together with an indication of your current salary and compensation package, toTanzaniaHR@snvworld.org before 20th October 2015

More information about SNV

For more information about SNV and its work, please refer to our website: www.snvworld.org 

Closing date: 

Tuesday, October 20, 2015

Type of contract: 

Local