Personal Secretary

PERSONAL SECRETARY GRADE III - 1 POST

Employer: Institute of Judicial Administration (IJA)

Application Deadline: 2015-06-28

JOB SUMMARY:

N/A

DUTIES AND RESPONSIBILITIES:

• Ensure that both her office and that of the officer she is serving are opened in time, cleaned and dusted in time and that all items required for work are available, e.g. paper, pen, ink, minute sheets, Internal Memo sheets etc.;
• Receive, attend and direct visitors to respective offices based on their needs;
• Assist in files movement records and distribution of files to respective officer as per directive given by executives;
• Assist in dissemination of directives from the heads of departments and collection of feedback reports as presented by implementers;
• Ensure proper care and use of office machines and equipment in ones respective office;
• Make and remind about official appointments;
• Type normal letters, reports and other official documents;
• Attend and report of telephone calls and messages;
• File copies of typed letters in relevant files.

QUALIFICATION AND EXPERIENCE:

• Form IV with full Secretarial Certificate and who has obtained Short-hand in English and Swahili 80 wpm plus relevant Secretarial Training and Computer knowledge in windows, internet operation and publisher.

REMUNERATION: Salary Scale PGSS 4

APPLICATION INSTRUCTIONS: