Finance Manager

The Organisation Background

The Community Health and Social Welfare Systems Strengthening (CHSS) Program is a five-year USAID funded cooperative agreement led by JSI Research & Training Institute, Inc. with consortium partners Initiatives Inc., the National Association of Social Workers, and World Education, Inc. The program will be implemented in 10 regions throughout Tanzania. The purpose of CHSS is to improve the health, well-being, and protection outcomes for HIV affected and other most vulnerable populations through strengthened linkages between the health and social welfare sectors. The guiding principles of CHSS are to promote gender equality, increase efficiencies in the use of resources, expand impact and sustainability, and increase accountability.

Position:                      Finance Manager (1 Position)

Reports to:                   Director of Finance and Administration

Location:                      Position based in Country Office, Dar es Salaam

Job Summary

The Finance Manager is a full-time position and will be based in Dar es Salaam, Tanzania. S/he will set up and maintain the JSI financial accounts and administrative systems for the Community Health and Social Welfare Systems Strengthening Program. The Finance Manager will supervise the Finance Officer. She/he will be responsible for monitoring the financial status of the project including budget tracking and preparation of expenditure projections, expense monitoring and financial reporting. S/he will ensure cost-effectiveness, efficiency and accountability throughout the life of the Program. The Finance Manager reports to the Director of Finance & Administration.

Primary Responsibilities and Duties:

•       In collaboration with the Director of Finance & Administration and the Finance Manager, establish and maintain a financial and administrative systems fulfilling all USAID rules and regulations and in line with JSI financial policies and procedures;

•       Responsible for supervising the day to day work of the Finance Officer reporting to her/him;

•       Manage the monthly accounting cycle, including the payment of staff salaries and bank statement monitoring and reconciliation;

•       Collaborate with Director of Finance & Administration to maintain monthly budget tracking sheet (BTS) and update at least monthly and as necessary in a timely manner and make ready for monthly financial analysis;

•       Review and track program budget(s), monitor expenditures and help prepare financial reports for senior management and USAID;

•       Review and monitor field operations budget with the management team, this may include the reviewing activities cost projections;

•       Review and certify the monthly payroll;

•       Prepare expenditure projections in collaboration with the Finance Officer and place timely cash flow requests to Headquarters in Boston, USA;

•       Review and certify the monthly field accounts documentation, including QuickBooks vouchers and reconciliation reports prepared by the Finance Officer;

•       Be a key participant during preparation of work plan and work closely with the technical team to prepare and monitor costed work plans;

•       Collaborate with the Grants Officer and Director of Finance & Administration on the management of the grants program, including the financial monitoring visits, adherence of grantee expenditures to USG policies and procedures, and training of grantee finance/accounting staff as is needed; and

•       Perform any other duties as assigned by supervisor which are in line with the general concept of this position.

Desired Qualifications:

•       Minimum Bachelors, Preferred Advanced degree in a finance, accounting or business-related field;

•       At least 5 years of relevant experience in financial management and/or accounting in an NGO setting;

•       Relevant experience with USAID-funded programs and knowledge of USAID rules, and regulations strongly desired;

•       Strong organizational skills;

•       Excellent verbal and written English;

•       Extensive knowledge of Microsoft Excel and Proficiency in Microsoft Word and Access;

•       Experience with QuickBooks accounting system desired;

•       Strong communication and interpersonal skills;

•       Demonstrated experience supervising, mentoring, and training staff;

•       Able to travel to project regional offices; and

•       Must be able to maintain confidentiality for all project and staff proprietary matters.

Mode of Application:

Channel your application letter together with CV to the below email address not later than Sunday, December 7, 2014.

Email Address:  CHSS.Recruitment@gmail.com

Only candidates meeting the minimum requirements will be contacted. If you have not heard from us within 3 weeks after the closing date, kindly assume that your application was not successful.

JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D