Mzumbe University Jobs - 9/3/2014

Principal Office Assistant – 1 Post (Main Campus)

(a) Qualification and Experience
Holder of Form Four Examination Certificate and a pass in English and Kiswahili or equivalent with working experience of at least twelve years.

(b) Duties

• Cleans office buildings and grounds of the University

• Moves and collects files to and from various offices within the University.
• Takes care of office facilities.
• Assists in office/staff lounge services.
• Performs any other duties as may be assigned by superior.
(c) Salary Scale: POSS 7


13. RECORDS MANAGEMENT ASSISTANT II (1 Post) – Main Campus

(a) Qualifications and Experience
Holder of Certificate in Records Management from a recognized institution.

(b) Duties

• Opens new files and indexes cards as directed by the Supervisor;
• Maintains an up-to-date register of Office files;
• Files correspondence into the appropriate files and cross references;
• Copies correspondence to relevant files and attaches them whenever deemed necessary;

• Gives file searchers numbers of files which are required for filing;
• Reviews pending correspondence and lists files required for filing,
• Maintains up-to-date file index books;
• Performs any other duties as may be assigned by the Superior.

(c) Salary Scale: PGSS 5-6

Librarian Trainee – (2 posts) - Main Campus

(a) Qualification and Experience

Holder of First degree or equivalent qualification from a recognized institution. In addition, the candidate must have a minimum GPA of 3.5 and potentially good academically.

(b) Duties:

• Understudying senior members;
• Handling matters pertaining to lending out and receipt of books;
• Automating the library catalogue and circulation services;
• Cataloguing and classification of books;

• Indexing of periodicals and journals
• Abstracting services and giving advice to readers..

(c) Areas of Specialization:

• Applicants with BSc. In Library and Information Studies will have added advantage

(d) Salary Scale: PUTS 1

Assistant Librarian – (2 posts) - Main Campus

(a) Qualification and Experience
Holder of a Master degree in Library and Information Studies or related discipline. In addition, the candidate must have a minimum GPA of 3.5in first degree and assessed as potentially good academically.

(b) Duties:

• Conducting lectures;

• Preparing case studies;
• Assisting in tutorial/seminars in degree and other Library courses;
• Work in co-operation with senior members on specific projects such as research and consultancy.

• Assist in library functions

(c) Salary Scale: PUTS 2

Senior Driver Grade II - 2 Posts – (Main Campus)

(a) Qualification and Experience
Holder of Form IV/VI certificates and in possession of Trade Test Grade I/Drivers Grade I certificate from NIT or VETA plus six years relevant working experience.

(b) Duties

• Drives institutional vehicles
• Maintains logbooks
• Responsible for safe-keeping of the vehicle and tools entrusted to him/her
• Maintains disciplined behavior and proper conduct in rendering services to his/her assignees.

• Maintains cleanliness of the vehicle and tools
• Reports promptly any defect or problems detected in the vehicle
• Performs messengerial duties such as dispatching documents/letters, collecting mail, photocopying of documents,

• Performs any other duties as may be assigned by superior.

(c) Salary Scale: PGSS 7 – 8

Senior Artisan I – 2 posts (Main Campus)

(a) Qualification and Experience
Holder of Form Four certificate plus Trade Test Grade I in Carpentry/Plumbing from a recognized institution and a relevant working experience of at least nine years.

(b) Duties

• Maintains, overhauls, and installs relatively sophisticated equipment;
• Assists the Foreman in planning and supervising of routine (sectional) works;

• Performs any other duties assigned by superior.

(c) Salary Scale: PGSS 11 – 12

Director Of Planning (1 Post) – Main Campus

(a) Qualification and Experience
Holder of Master Degree in either Economics, Statistics or Educational Planning or its equivalent from a recognized institution with at least twelve years relevant working experience of which at least five years must be at a senior managerial position. Possession of a PhD in a relevant field will be an added advantage.

(b) Responsible to: Deputy Vice Chancellor (Administration and Finance)

(c) Personal Attributes:

• Person of high integrity
• Ability to plan, organize and supervise
• Self motivated and ability to work efficiently and effectively even under pressure

• Excellent communication skills in both Kiswahili and English

• Ability to work with a range of stakeholders
• Ability to deliver accurate and high quality output timely

Procurement Officer II– 2 Posts (Main Campus)

(a) Qualification and Experience
Holder of a University Degree with specialization in Procurement and Logistics Management from a recognized institution and registered with Procurement and Supplies Professionals and Technician Board.

(b) Duties

• Secures reliable supplies;
• Receives and processes all requisitions for purchases;
• Scrutinizes all purchases orders prior to forwarding them to the Director of Finance;

• Provides advice on all matters related to purchasing function;
• Performs any other duties assigned by Superior.

(c) Salary Scale: PGSS 11 - 12

Health Attendant II – 1 Post (Main Campus)

(a) Holder of National Form IV/VI Certificate who has completed a one year pre-nursing course from a recognized Nursing Training Centre.

(b) Duties:

• Maintains cleanliness of the infrastructure including floors, walls, windows lockers, toilets, bathrooms and surroundings, as well as making beds and tiding rooms and wards;

• Ferries and distributes food to patients;

• Assist nurses in administering drugs, dressing wounds and administration of intramuscular injection only;

• Monitors and records temperature, blood pressure and purse;
• Takes specimen;
• Performs any other duties as assigned by the superior.

(c) Salary Scale: PMOSS 2

20. Pharmaceutical Assistant II
20. Pharmaceutical Assistant II – 1 post (Main Campus)

(a) Qualification and Experience
Holder of a Certificate in Pharmacy from any recognized Institution

(b) Duties

• Advising patients on the general consumption of drugs;
• Dispensing drugs to patients;

• Ordering, maintaining and scrutinizing the validity of drugs;
• Preparing annual estimates for drugs and other relevant equipments;
• Performs any other duties assigned by superior.

(c) Salary Scale: PMGSS 1 – 2

Senior Human Resource Officer II (1 Post) – (Mbeya Campus)

(a) Qualification and Experience
Holder of a University degree or Advanced Diploma in Public Administration, Management, Sociology, Human Resource Management and any other relevant field from a recognized institution with six years working experience.

(b) Duties

• Deals with personnel services as may be assigned by the respective Head of

Department i.e. compilation of personal particulars for new employees;

• Allocates manpower, and communicates conditions of service to staff;
• Prepares manpower planning and training programmes;
• Deals with pension and terminal benefit schemes;

• Collects, analyzes and presents manpower statistics;
• Conducts periodic surveys to determine the prospective manpower demands and supply situation with respect to situations requiring the largest investment of time and money;

• Deals with staff welfare matters such as sport and games, canteen, burial services and any other welfare matters required for members of staff;

• Conducts staff performance appraisal;
• Handles disciplinary cases;
• Provides administrative services;

• Performs any other duties assigned by superior.

(c) Salary Scale: PGSS 15—16

Office Assistant I - 2 Posts – (Main Campus)

(a) Qualification and Experience
Holder of Form IV Secondary Education with passes in Kiswahili and English with three years experience.

(b) Duties

• Cleans all places and offices allocated to him/her;
• Moves files within offices allocated to him/her
• Dispatches letters and other documents to respective offices;
• Assists in transmitting messages within and outside the University;
• Assists in collecting and stapling materials as may be directed;
• Performs any other duties as may be assigned by superior.

(c) Salary Scale: POSS 4

Library Assistant II – 4 Posts( 1 Main Campus, 2 Mbeya Campus & 1 Dsm Campus )
(a) Entry Mode
(i) Direct Entry
Holder of Form IV or VI Certificates plus a certificate in Library studies from a recognized
Institution.

(b) Duties:

• Handles simple enquiries from readers

• Helps readers in searching for bibliography,
• Assistant in collection of Library statistics and other information as determined by superior.

• Performs any other duties as may be assigned by superior.

(c) Salary Scale: PGSS 5-6

Library Assistant I – 8 Posts (4 Main Campus, 3 Mbeya Campus & 1 DSM Campus)

(a) Entry Mode

(i) Direct Entry
Holder of a Diploma in Library and Information studies from any recognized institution.

(b) Duties:

• Assists in the running of manual operation in various sections of the Library

• Assists in lending out ad receipt of books.
• Performs any other duties as assigned by the superior.

(c) Salary Scale: PGSS7-8

Senior Library Assistant I– 4 Posts (1 Main Campus, 2 Mbeya Campus & 1

Dsm Campus)
(a) Qualification and Experience
Holder of a Diploma in Library and Information studies from any recognized institution with working experience of at least six years.

(b) Duties

• Administers reference and readers services.

• Undertakes bibliographical searching.
• Updates amended laws.
• Drafts original cataloguing entries, reference work, collection development correspondence.

• Performs any other duties as assigned by the Superior.

(c) Salary Scale: PGSS 11 - 12

Office Management Secretary I (1 Post) – Main Campus

(a) Qualifications and Experience
Holder of Form IV certificate or Form VI with principal passes in English and Kiswahili with credit passes in Kiswahili and English, plus 100/120 w.p.m. shorthand in English or Kiswahili and 50 w.p.m. typing, tabulation and manuscript stage III, secretarial duties and office procedure stage II and working experience of not less than nine years plus a Diploma in Secretarial Studies from a recognized institution.

(b) Duties:

• Types all general correspondence and non-confidential matters;

• Prints reports, letters etc.;
• Takes proper care of all machines under his/her charge and makes sure they are used for official work only;

• Files copies of typed letters in relevant files;

• Receives and directs visitors;
• Attends telephone calls and takes messages;
• Makes sure there are all necessary facilities for proper job performance
• Uses modern machines in discharging his/her duties;
• Takes care of all facilities under ones charge;
• Performs any other duties as assigned by superior.

(c) Salary Scale: PGSS 11-12

1. Associate Professor (1 Post)

(a) Qualification and Experience
Holder of a good PhD in a specialized functional area with at least ten years of work experience related to teaching and/or research. In addition the candidate must have at

least a total of fifteen points obtained from recognized publications.

(b) Duties:

• Conduct formal training, provide leadership to faculty in a specific multi-disciplinary project conducted by the University;

• Provide personal guidance and advise to clients in the field, undertakes large consultancy projects;

• Provide guidance to junior members of the staff;
• Prepare and publish manuals or text books in related fields;
• Must be capable in administering and/or coordinating a number of programmes;

• Advising the public and Private sector organizations and taking a leading role in the development of the University.

c) Area of Specialization:

? Law

(d) Salary Scale: PUTS 5

Senior Artisan I – 2 posts (Main Campus)

(a) Qualification and Experience
Holder of Form Four certificate plus Trade Test Grade I in Carpentry/Plumbing from a recognized institution and a relevant working experience of at least nine years.

(b) Duties

• Maintains, overhauls, and installs relatively sophisticated equipment;
• Assists the Foreman in planning and supervising of routine (sectional) works;

• Performs any other duties assigned by superior.

(c) Salary Scale: PGSS 11 – 12

Driver Grade I - 1 Post – (Main Campus)

(a) Qualification and Experience
Holder of Form IV/VI Secondary Education with passes in Kiswahili and English. He/She must have a valid Class C Driving License with working experience of Two years. Possession of Trade Test Grade II/Drivers Grade II certificate from NIT or VETA will be an added advantage.

(b) Duties

• Drives institutional vehicles;
• Maintains logbooks;
• Responsible for safe-keeping of the vehicle and tools entrusted to him/her;
• Maintains disciplined behaviour and proper conduct in rendering services to his/her assignees;

• Maintains cleanliness of the vehicle and tools;

• Carryout minor mechanical repairs;

• Reports promptly any defect or problems detected in the vehicle;

• Performs messengerial duties such as dispatching documents/letters, collecting mail, photocopying of documents,

• Performs any other duties as may be assigned by superior.
(c) Salary Scale: PGSS 5 – 6

Accountant Grade II – 4 posts

(a) Qualification and Experience
Holder of a full professional qualification i.e CPA (T), ACCA, ACA, ICMA and has been registered with NBAA.
(b) Duties

• Prepares and balances various subsidiary ledgers;
• Prepares reconciliations for bank transactions, debtors and creditors;

• Summarizes monthly accounting transactions for posting into the general ledger;

• Processes payment and receipts transactions;

• Performs any other duties assigned by superior.

(c) Salary Scale: PGSS 11 - 12

Assistant Accountant II – 6 posts

(a) Qualification and Experience
Holder of a University Degree in Accountancy or Advanced Diploma in Accountancy or Professional level II or Module C and D.

(b) Duties

• Receives and pay out cash and cheques;

• Maintains full and accurate accounting records;
• Prepares final reconciliation;
• Ensures safe custody of cash and cheques;
• Posts and balances ledger accounts;
• Issues invoices, makes follow up of payment of bills;
• Controls, maintains and prepares true and accurate projects accounts up to trial balance and reports on performance and costs;

• Maintains vote book and prepare all financial statements including vote book summary, final accounts and balance sheet of payments;

• Performs any other duties assigned by superior.
(c) Salary Scale: PGSS 11 – 12

APPLICATION INSTRUCTIONS:

Both hard and soft copies of the application letter with detailed curriculum vitae (CV) and copies of relevant certificates should be addressed to Deputy Vice Chancellor (Administration and Finance) and reach us on or before 19th September, 2014. Candidates must also give names, contact addresses as well as telephone numbers of two referees.

Please Note:

- All the positions above require excellent communications, in both spoken and written English and Kiswahili.

- Only short-listed candidates will be contacted through their addresses and/or telephone numbers.

For scanned soft copies send to: dvc-af@mzumbe.ac.tz
For hard copies send to:

The Deputy Vice Chancellor (Administration and Finance),
Mzumbe University,
P.O. Box 1,
MZUMBE.