Government Procurement Services Agency Jobs - Sep 2014

The Government Procurement Services Agency (GPSA) was established under the Executive Agency Act CAP 245 R.E 2009 and came into effect through Government Notice (GN). No. 235 of 7th December 2007 as amended through Government Notice No. 133 of 13th, April, 2012.

The Chief Executive Officer of Government Procurement Services Agency announces vacancy posts in different area of specialization. Any Tanzanian with minimum qualifications mentioned hereunder is encouraged to apply.

3.1         REGIONAL MANAGER ( 21 POSTS )

3.1.1     DUTY STATION: Arusha, , Dar es Salaam, Dodoma, Geita, Iringa, Katavi, Kigoma, Kilimanjaro, Lindi, Mbeya, Manyara, Mara, Morogoro Mwanza, Njombe, Pwani, Rukwa, Ruvuma, Simiyu, Singida, and Tanga regions.

3.1.2     DUTIES AND RESPONSIBILITIES:-

·         Manage all GPSA Properties in the Region;

·         Prepare Plan and Report as per GPSA Financial and operational Manuals;

·         Provide Procurement Professional Assistance;

·         Facilitate on availability of adequate supplies;

·         Represent the Chief Executive at all Regional meetings that require the input of the Chief Executive;

·         Conduct  review of stocks levels at  regional level and report accordingly;

·         Coordinate proper receipt and issue of unallocated stores to MDAS/LGA;

·         Carry out stock taking, test-check of unallocated stores and prepare Combined Depot Transfer Vouchers for goods to be transferred;

·         Plan, organize and supervise, repair and maintenance of ICT equipment.

·         Make follow up and ensure availability of internet services.

·         Facilitate collections of PES requirement in the region;

·         Supervise tendering process for common use items and services;

·         Collect copy of call off orders from PES and submit the report to the headquarters

·         Perform any other related duties as may be assigned.

3.1.3  QUALIFICATION AND EXPERIENCE

·         Bachelor Degree/Advanced Diploma in Procurement, Logistics, Operations Management, Business Administration/Commerce with bias in Procurement or equivalent qualifications. Masters or Postgraduate Diploma or equivalent qualifications in similar fields will be an added advantage;

·         Registered with NBMM or PSPTB;

·         Possess CSP/CPSP or equivalent qualifications;

·         Should have at least 7 years relevant working experience in public service; and

·         Must be computer literate

3.1.4  SALARY SCALE:  GPSA 9

3.2         STOCK CONTROL MANAGER (1 POST )

3.2.1     DUTY STATION:   Dar es Salaam

3.2.2     DUTIES AND RESPONSIBILITIES:-

·         Determine stock requirements;

·         Prepare reports regarding storage and distribution of goods;

·         Supervise and monitor movement of stocks of goods;

·         Explore distribution channels;

·         Ensure required inventory level in stock;

·         Ensure requisition of goods are properly written;

·         Prepare quarterly and annual report;

·         Set and monitor stock levels and determine quantities to be ordered;

·         Perform other duties as may be assigned by ones reporting officer.

3.2.3  QUALIFICATION AND EXPERIENCE

·         Bachelor Degree/Advanced Diploma in Procurement, Logistics, Operations Management, Business Administration/Commerce with bias in Procurement or equivalent qualifications. Masters or Postgraduate Diploma in similar fields will be an added advantage;

·         Registered with NBMM or PSPTB;

·         Possess CSP/CPSP or equivalent qualification;

·         Should have at least 7 years relevant working experience in public service; and

·         Must be computer literate.

3.2.4  SALARY SCALE:  GPSA 9

3.3         FRAMEWORK CONTRACT MANAGER( 1 POST )

3.3.1     DUTY STATION:   Dar es Salaam

3.3.2     DUTIES AND RESPONSIBILITIES:-

·         Formulate and oversee the implementation of procurement of common use items through framework contracts

·         Provide advisory service to user departments on procurement reports to be kept for audit purposes

·         Supervise preparation of procurement information for the inclusion on internet and intranet sites and in catalogue brochures and flyers in liaison with other procurement and other relevant personnel using computer software applications as appropriate;

·         Prepare procurement information to be submitted to PPRA through internet.

·         Liaise with ppra on matters pertaining to e-procurement and contract formation

·         Advice on methods and types of contract for bulk procurement of MDAS and LGAS

·         Evaluate all procuring entities’ requirements and recommend the most appropriate procurement procedures to MDAS and LGAS.

·         Develop guiding procedures on sourcing and establish most efficient procurement regime in light of needs to be met.

·         Coordinate and supervise procurement of common use items by MDAS and LGAS

·           Aggregate all procuring entities requirements for common use items and services.

·         Maintain a register of suppliers and service providers of common use items and services and compile a list of common use items and services.

·         Prepare tender packages of goods, works, and services and decide on procurement method.

·         Liaise with PPRA on matters pertaining to procurement of common use items and services.

·         Prepare contracts draft and issuing approved contracts for framework contracts to suppliers and service providers.

·         Evaluate routine, simple and low value procurement process and procedures.

·         Perform any other related duties as may be assigned

3.3.3  QUALIFICATION AND EXPERIENCE

·         Bachelor Degree/Advanced Diploma in Procurement, Logistics, Operations Management, Business Administration/Commerce with bias in Procurement or equivalent qualifications. Masters or Postgraduate Diploma or equivalent qualifications in similar fields will be an added advantage;

·         Registered with NBMM or PSPTB;

·         Possess CSP/CPSP or equivalent qualifications;

·         Should have at least 7 years relevant working experience in public service; and

·         Computer literate.

3.3.4  SALARY SCALE:  GPSA 9

3.4         CONSULTANCY AND ADVISORY SERVICES MANAGER( 1 POST)

3.4.1     DUTY STATION:   Dar Es Salaam

3.4.2     DUTIES AND RESPONSIBILITIES:-

·         Coordinate and liaise with relevant authorities on all issues related to consultancy in Procurement and Supplies Management;

·         Harmonize and translate procurement policies, guidelines to be implemented by the agency;

·         Plan and arrange implementation schedule for the Consultancy services programme;

·         Advise on requirement and capacity of suppliers’ and service providers’ performance and procurement information.

·         Collect information for consultancy needs in and out of the Agency and advice accordingly;

·         Prepare consultancy proposals and advice proper methods of execution

·         Facilitate internal training on procurement and supplies management to MDAS and LGAS

·         Provide advice to the suppliers and service provider’s requests.

·         Attend complaints requests and enquiries from bidders, suppliers and service providers

·         Prepare list and terms of references for consultancy services provided by the Agency

·         Perform any other related duties as may be assigned.

3.4.3  QUALIFICATION AND EXPERIENCE

·         Bachelor Degree/Advanced Diploma in Procurement, Logistics, Operations Management, Business Administration/Commerce with bias in Procurement or equivalent qualifications. Masters or Postgraduate Diploma or equivalent qualifications in similar fields will be an added advantage;

·         Registered with NBMM or PSPTB;

·         Possess CSP/CPSP or equivalent qualifications;

·         Should have at least 7 years relevant working experience in public service; and

·         Computer literate.

3.4.4  SALARY SCALE:  GPSA 9

3.5         FINANCE AND ACCOUNTS MANAGER( 1 POST )

3.5.1     DUTY STATION:   Dar es Salaam

3.5.2     DUTIES AND RESPONSIBILITIES:-

·         Interpret and supervise the implementation of policies, rules, regulations and other directives related to financial management;

·         Ensure control and proper utilization of agency’s funds;

·         Advise the director of business support on financial matters.

·         Supervise and coordinate activities of finance  and accounts section;

·         Verify income statements & balance sheet figures;

·         Prepare financial statements and management reports, and analyze and review monthly performance reports;

·         Authorize payments, sign and endorse cheques;

·         Prepare and updating a fixed assets register of the agency;

·         Liaise with external auditors to ensure completion of audit on time in order to meet reporting requirements;

·         Prepare relevant financial reports required for submission to the  board;

·         Establish and manage accounting ,payroll and budget systems of the agency including addressing all accounting system related issues;

·         Prepare audit queries replies and follow up audit recommendations; and

·         Perform other duties as may be assigned by one’s reporting officer.

3.5.3  QUALIFICATION AND EXPERIENCE

·         Bachelor Degree/Advanced Diploma in Accountancy, Business Administration/Management/Commerce with bias in Accountancy.

·         Master’s Degree in Accounting or Finance or equivalent qualification will be an added advantage;

·         Possess CPA (T)/ACCA/ACA/CIMA or equivalent qualification;

·         Should have at least 7 years relevant working experience in reputable organization; and

·         Computer literate.

3.5.4  SALARY SCALE:                 GPSA 9

NB: GENERAL CONDITIONS

i.        All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii.       Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.

iii.     Applicants should apply on the strength of the information given in this advertisement.

iv.     The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v.       Applicants must attach their detailed relevant certified copies of academic certificates:

-       Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

-       Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

-       Form IV and Form VI National Examination Certificates.

-       Computer Certificate

-       Professional certificates from respective boards

-       One recent passport size picture and birth certificate.

vi.     FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii.    Testimonials, Partial transcripts and results slips will not be accepted.

viii.   Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix.     Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x.       Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30^th November, 2010.

xi.     Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii.    Applicants should indicate three reputable referees with their reliable contacts.

xiii.   Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiv.   Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xv.    Deadline for application is 8^th  October, 2014 at 3:30 p.m

xvi.   Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii.  Only short listed candidates will be informed on a date for interview

xix.   Application letters should be written in Swahili or English

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary	OR	Katibu
Public Service Recruitment		Sekretarieti ya Ajira katika
Secretariat,		Utumishi wa Umma
P. O. Box 63100		S. L. P 63100,
DAR ES SALAAM.		DAR ES SALAAM.