JOBS AT GEOLOGICAL SURVEY OF TANZANIA - SEP 2014

The Geological Survey of Tanzania was established as a Government Executive Agency in October 2005 under The Executive Agency Act No. 30, [CAP 245] of 1997, establishment order, 2005, Government notice no: 418 published on 9/12/2005.

18.1 PRINCIPAL ACCOUNTANT I 18.1.1 DUTIES AND RESPONSIBILITIES

·         Preparing and submitting revenue reports to the Supervisor.

·         Reviewing and proposing amendments to accounting manuals, standards, financial policies and procedures.

·         Providing technical guidance and training to subordinates.

·         Monitoring the implementation of corporate plan and medium-term expenditure budget.

·         Checking and supervising accounting operations.

·         Drafting response to management letters.

·         Verifying the updated payroll and datasheet.

·         Supervising the preparation of quarterly, semi-annual and annual financial reports.

·         Providing technical inputs on amendments to accounting manuals, standards, financial policies and procedures.

·         Supervising the preparation of final accounts and statements in accordance with accepted accounting principles.

·         Supervising the training to subordinates in the unit.

·         Supervising the implementation of corporate plan and medium-term expenditure budget.

·         Supervising accounting operations.

·         Reviewing the response to management letters.

·         Supervising the preparation of GST’s annual budget.

·         Maintaining audit queries register and preparing progress report.

·         Following up on unpaid bills to GST.

·         Assisting the Finance and Accounts Manager in providing financial information as required.

·         Directing Accounts staff in collecting, classifying, recording and reconciling of accounting data.

·         Providing for an adequate external auditor that will safeguard the assets of the Agency, checking the accuracy and reliability of accounting data and encouraging adherence to prescribing accounting policies.

·         Conducting Open Performance Review and Appraisal (OPRAS) of subordinates and giving feedback.

·         Performing any other official duties as may be assigned by the immediate Supervisor.

18.1.2 QUALIFICATION AND EXPERIENCE

·         Master’s Degree or equivalent with a first degree majoring in Accountancy from a recognized institution; CPA (T) or equivalent and, with at least nine (9) years work experience in the relevant field. Must be computer literate and application skills in various accounting computer packages is a must.

18.2      CHIEF INTERNAL AUDITOR (I POST)

18.2.1 DUTIES AND RESPONSIBILITIES

·         Advising the Chief Executive Officer on all matters regarding internal audit.

·         Establishing audit policies, standards and practices for GST.

·         Evaluating the adequacy of the internal control structure of GST in relation to risk management.

·         Developing and ensuring proper execution of a comprehensive annual audit programmes.

·         Supervising Audit operations.

·         Reviewing internal control systems to ascertain their adequacy, efficiency and effectiveness.

·         Developing and reviewing internal audit manuals.

·         Preparing reports and distributing them to appropriate users.

·         Liaising with other departments on implementation of Internal Auditors’ recommendations.

·         Coordinating and regularly communicating with the Agency’s external auditors on issues of mutual interest.

·         Performing any other official duties as may be assigned by the immediate Supervisor.

18.2.2 QUALIFICATION AND EXPERIENCE

            Master’s degree with basic degree in Accounting or equivalent and must possess CPA (T) or equivalent, with at least twelve years (12) post qualification experience five (5) of which must have been in a senior position. Must have computer application skills in various accounting computer packages.

·            PRINCIPAL PROCUREMENT OFFICER I (I POST)

18.3.1 DUTIES AND RESPONSIBILITIES

·         Overseeing development and implementation of standardized procurement/inventory management policies, regulations and procedures across divisions and ensuring regular updating.

·         Keeping an up-to-date database prices of goods provided by vendors.

·         Coordinating the preparation of list for disposal of obsolete or condemned items/goods and advising on how to dispose them.

·         Formulating for approval procurement/supplier’s supplies, regulations and procedures.

·         Monitoring adherence to stores/supplies, regulations and procedures.

·         Coordinating reconciliation of all procurement records with accounts for audit purposes.

·         Assisting the Head of Unit in interpreting procurement laws, regulations and procedures issued by PPRA from time to time.

·         To perform any other official duties as may be assigned by the immediate Supervisor.

18.3.2 QUALIFICATION AND EXPERIENCE

·         Master’s Degree with a first degree in Procurement and is registered as a Certified Supplies Professional (CSP)/Certified Procurement and Supplies Professional with PSPTB. Must have post qualifying experience of a least nine (9) years.

18.4      DIRECTOR OF BUSINESS SUPPORT

18.4.1 DUTIES AND RESPONSIBILITIES

·         Advising the Chief Executive Officer on all matters regarding to finance; human resources; administration and planning and marketing development.

·         Coordinating the preparation, implementation and review of the Agency’s strategic plan and budget.

·         Supervising all the functions of finance; human resources and administration; and planning and marketing development.

·         Coordinating delivery of all internal services according to departmental needs.

·         Coordinating the promotion and participation in national and international fora.

·         Coordinating all management reports on internal services status for submission to the Management and MAB.

·         Ensuring the preparation of a sound policy for employees exit.

·         Coordinating legal matters.

·         Directing the development and constantly review accounts systems; financial rules; human resource regulations; and planning manuals and guidelines for the Agency and ensures they abide to the legal requirements

·         Supervising effective institutional and personnel performance, monitoring and evaluation systems.

·         Monitoring the utilization of approved budget within the procedures set out in the financial regulations and institutes expenditure control mechanisms, including budgetary controls, authority levels, limits and counterchecks and provides feedback.

·         Ensuring proper acquisition and use of fixed assets, inventories, debtors’ register, cash resources, purchases and supplies of goods and services, donor assistance and funding, pricing of goods and services and accounting/ procurement policies.

·         Ensuring treasury management function including banking, funds transfer, foreign exchange cover for overseas purchases and the management of excess cash resources, taking into account the minimization of risk.

·         Supervising the proper insuring of the Agency’s properties against all types of perils, including marine, fire, burglary, physical and financial loss.

·         Directing the human resources functions of the Agency in terms of recruitment, remuneration, appraisals, promotions, staff welfare and motivation, training, disciplinary matters and terminal benefits, and ensures staff rules and regulations manual are understood and followed.

·         Conducting Open Performance Review and Appraisal (OPRAS) of subordinates and gives feedback.

·         Performing any other official duties as may be assigned by the immediate Supervisor.

18.4.2 QUALIFICATION AND EXPERIENCE

·         Master’s Degree/Postgraduate Diploma bias in Management and Planning or equivalent from a recognized Institution with at least twelve (12) years of working experience of which eight (8) must have been in a senior position.

·         Must be computer literate

18.5      MANAGER OF PLANNING AND MARKETING

18.5.1 DUTIES AND RESPONSIBILITIES

·         Advising the Director of Business Support on all matters of Planning and Marketing.

·         Coordinating the preparation of the GST Strategic and Work Plans.

·         Coordinating preparation of GST’s annual development and recurrent budget.

·         Coordinating research activities aimed at developing better instrument of monitoring the mining industry.

·         Establishing systems for supervising and progressive review of the strategic plans, work plans and programs, project write-ups and action plans.

·         Reviewing and assessing feasibility study reports presented with applications for licenses seeking investment in the mineral sector.

·         Providing inputs to the planning and implementation process of the mineral sector development strategies

·         Preparing periodic performance reports of the Section.

·         Supervising the preparation of feasibility study and analysis of project formulation incorporating sectoral studies and analysis on projects formulation.

·         Coordinating GST’s budget preparation.

·         Examining and analyzing the implementation of feasibility studies, performance reports and mining programs of mining entities.

·         Coordinating, monitoring, and evaluating of Agency’s activities.

·         Reviewing and approving proposals from Principal Officers.

·         Conducting Open Performance Review and Appraisal (OPRAS) of subordinates and giving feedback.

·         Performing any other official duties as may be assigned by the immediate Supervisor.

18.5.2 QUALIFICATION AND EXPERIENCE

·         MA/MBA with basic degree either in Economics or Marketing from recognized Institutions with at least twelve (12) years working experience, five (5) of which must have been in a senior position

18.6      GEOLOGIST II (10 POSTS)

18.6.1 DUTIES AND RESPONSIBILITIES

·         Recording and keeping geo-scientific specimens, data and information in regional mapping, mineral exploration, environmental and geo-technical studies.

·         Preparing drafts of technical reports and geo-maps.

·         Assisting in conducting geo-scientific studies (map preparation, sampling, sample analysis and geo-data analysis).

·         Operating and maintaining technical instruments and equipment.

·         Supervising technicians in mineral exploration, geological mapping and geo-scientific research programmes.

·         Performing any other official duties as may be assigned by the immediate Supervisor.

18.6.2 QUALIFICATION AND EXPERIENCE

·         Bachelor Degree either in Geology, Geo-physics or Geo-Chemistry from a recognized Institution. Must be computer literate.

18.7      DRIVER II (5 POSTS)

18.7.1 DUTIES AND RESPONSIBILITIES

·         Making pre–vehicle inspection to the assigned vehicle prior to traveling.

·         Driving Agency vehicles as assigned by the Transport Officer and compling with traffic laws.

·         Reporting vehicle mechanical defects discovered to the Transport Officer.

·         Keeping record of vehicle movements, distance covered in logbook.

·         Performing routine service to assigned vehicle.

·         Checking to ensure that the vehicle has a valid insurance cover.

·         Performing any other official duties as may be assigned by the immediate Supervisor.

18.7.2 QUALIFICATION AND EXPERIENCE

·         Ordinary Secondary School Certificate, who holds a clean Class ‘C’ driving license with experience of at least three years. The candidate must also have undergone training and attained ‘Trade Test’ Grade II from a recognized Institute.

18.8      PERSONAL SECRETARY III (3 POSTS)

18.8.1 DUTIES AND RESPONSIBILITIES

·         Providing office requirements for officers.

·         Receiving official guests.

·         Keeping and maintaining diary of events, appointments, commitments and other information necessary for working.

·         Responding and taking notes of all incoming calls/fax/telex and circulating information to appropriate officers.

·         Keeping records of files.

·         Checking regularly to ensure that materials necessary for the secretarial duties are all the time available.

·         Following-up outstanding correspondence and or replies.

·         Responding to routine questions on the telephone, taking messages and forwarding the messages to appropriate intended recipients.

·         Managing the office arrangement and cleanliness to ensure a favorable working environment

·         Receiving office visitors and directing them to the relevant offices.

·         Performing any other official duties as may be assigned by the immediate Supervisor.

18.8.2 QUALIFICATION AND EXPERIENCE

·         National Form IV/VI with Secretarial certificate from a recognized institution. Must have passed stage three with shorthand of 80 w.p.m in Kiswahili and English. Must possess computer application skills.

18.9      ENGINEER II (MINERAL PROCESSING) (1 POST)

18.9.1 DUTIES AND RESPONSIBILITIES

·         Providing technical services to stakeholders on efficient mineral beneficiation techniques.

·         Conducting batch studies, analyzing and interpreting the results (e.g. particle size distribution, froth flotation etc.).

·         Conducting batch mineral beneficiation tests and producing relevant technical reports.

·         Assisting in collecting test samples in selected areas according to work programme

·         Participating in the preparation of technical reports.

·         Performing any other official duties as assigned by his immediate Supervisor.

18.9.2 QUALIFICATION AND EXPERIENCE

·    Bachelor Degree in Mineral Processing Engineer from a recognized institution with a provisional registration with Engineers Registration Board. Must be computer literate.

18.10 TECHNICIAN II (MINERAL LABORATORY) (2 POSTS)

18.10.1               DUTIES AND RESPONSIBILITIES

·         Supervising Assistant Technicians (Mineral Laboratory).

·         Preparing reagents and apparatus for analytical, petrography and mineral processing works.

·         Receiving samples from clients.

·         Conducting micrometric and gravimetric analysis.

·         Keeping in good custody the laboratory equipment.

·         Receiving and stores laboratory chemicals/reagents.

·         Assisting in preparing technical reports on works done.

·         Measuring chemical, physical and optical properties of rocks and minerals.

·         Preparing samples for chemical, pectrographic, mineralogical and mineral processing studies.

·         Assisting in conducting batch mineral processing tests.

·         Performing any other official duties assigned by his immediate Supervisor.

18.10.2               QUALIFICATION AND EXPERIENCE

·         Form IV/VI Certificate and Trade Test Grade I or Full Technicians Certificate (FTC), Ordinary Diploma or equivalent in the relevant field from a recognized

institution.

18.11 TECHNICIAN (GEOLOGY) (3 POSTS)

18.11.1               DUTIES AND RESPONSIBILITIES

·         Supervising assistant Technicians in the field.

·         Mobilizing and maintaining field gear.

·         Planning and maintaining field camp.

·         Conducting sampling, sample handling and sample sorting.

·         Preparing observation profiles.

·         Assisting Geologists in conducting Geo-scientific surveys.

·         Performing any other official duties assigned by his immediate Supervisor.

18.11.2               QUALIFICATION AND EXPERIENCE

·         Form IV/VI Certificate and Trade Test Grade I or Full Technicians Certificate (FTC), Ordinary Diploma or equivalent in the relevant field from a recognized institution.

18.12 CHEMIST II (1 POST)

18.12.1               DUTIES AND RESPONSIBILITIES

·         Conducting investigations on major and trace elements.

·         Carrying out chemical analysis on rocks, soil, sediments, water, mineral samples and allied products.

·         Keeping records of samples and technical reports.

·         Preparing draft of technical reports.

·         Implementing quality assurance in line with set standards.

·         Performing any other official duties as assigned by immediate Supervisors.

18.12.2               QUALIFICATION AND EXPERIENCE

·         Bachelors Degree in Chemistry or Geology with Chemistry or equivalent from a recognized institution.

·         Must be computer literate.

NB: GENERAL CONDITIONS

i.        All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii.       Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.

iii.     Applicants should apply on the strength of the information given in this advertisement.

iv.     The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v.       Applicants must attach their detailed relevant certified copies of academic certificates:

-       Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

-       Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

-       Form IV and Form VI National Examination Certificates.

-       Computer Certificate

-       Professional certificates from respective boards

-       One recent passport size picture and birth certificate.

vi.     FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii.    Testimonials, Partial transcripts and results slips will not be accepted.

viii.   Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix.     Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x.       Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30^th November, 2010.

xi.     Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii.    Applicants should indicate three reputable referees with their reliable contacts.

xiii.   Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiv.   Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xv.    Deadline for application is 8^th  October, 2014 at 3:30 p.m

xvi.   Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii.  Only short listed candidates will be informed on a date for interview

xix.   Application letters should be written in Swahili or English

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary	OR	Katibu
Public Service Recruitment		Sekretarieti ya Ajira katika
Secretariat,		Utumishi wa Umma
P. O. Box 63100		S. L. P 63100,
DAR ES SALAAM.		DAR ES SALAAM.