Jobs at Government Procurement Services Agency , August 2014

The Government Procurement Services Agency (GPSA) was established under the Executive Agency Act CAP 245 R.E 2009 and came into effect through Government Notice (GN). No. 235 of 7th December 2007 and its amendments through Government Notice No. 133 of 13th, April, 2012

The Chief Executive Officer of Government Procurement Services Agency announces vacancy posts in different area of specialization. Any Tanzanian with minimum qualifications mentioned hereunder is encouraged to apply.

2.1         REGIONAL MANAGER - 21 POSTS

2.1.1	DUTY STATION: Arusha, Dar es Salaam, Dodoma, Geita, Iringa,
	Katavi,  Kigoma,  Kilimanjaro,  Lindi,  Mbeya,  Manyara,  Mara,
	Morogoro,  Mwanza,  Njombe,  Pwani,  Rukwa,  Ruvuma,  Simiyu,
	Singida and Tanga regions.
2.1.2	DUTIES AND RESPONSIBILITIES

·               Manage all GPSA Properties in the Region;

·               Prepare Plan and Report as per GPSA Financial and operational Manuals;

·               Provide Procurement Professional Assistance;

·               Facilitate on availability of adequate supplies;

·               Represent the Chief Executive at all Regional meetings that require the input of the Chief Executive;

·       Conduct  review of stocks levels at  regional level and report accordingly;

·               Coordinate proper receipt and issue of unallocated stores to MDAS/LGA;

·               Carry out stock taking, test-check of unallocated stores and prepare Combined Depot Transfer Vouchers for goods to be transferred;

·               Plan, organize and supervise, repair and maintenance of ICT equipment.

·               Make follow up and ensure availability of internet services.

·               Facilitate collections of pes requirement in the region;

·               Supervise tendering process for common use items and services;

·               Collect copy of call off orders from pes and submit the report to the headquarters

·               Perform any other related duties as may be assigned.

2.1.3                           QUALIFICATIONS AND EXPERIENCE

·               Bachelor Degree/Advanced Diploma either in Procurement, Logistics, Operations Management, and Business Administration/Commerce with bias in Procurement from recognized institution. Masters or Postgraduate Diploma in similar fields will be an added advantage;

·               Must be registered with NBMM or PSPTB;

·               Must possess CSP/CPSP or equivalent qualifications;

·               Should have at least 7 years relevant working experience in public service; and

·               Must be computer literate.

2.1.4                           SALARY SCALE:  GPSA 9

2.2         MARKETING AND SALES MANAGER -1 POST

2.2.1	DUTY STATION:   Dar es Salaam
2.2.2	DUTIES AND RESPONSIBILITIES

·               Analyze marketing trends and identify market opportunities and threats of the Agency;

·               Supervise all matters pertaining to Marketing functions of the agency;

·               Prepare sales/service forecasts, monitor and evaluate business performance;

·               Prepare and implement GPSA marketing and promotion strategy and undertake regular review of the same;

·               Visit potential customers for  marketing purposes and assess required demand

·               Prepare customer requirements report;

·               Coordinate customer care on issues pertaining to the Agency;

·               Prepare quarterly and annual marketing report of the Agency;

·               Supervise marketing and promotion activities in the Agency;

·               Conduct researches and surveys nationally and internationally on marketing and procurement matters;

·               Write research reports, publications and submit to ICT section for loading updated information to GPSA website;

·               Make supervision of Research and Documentation in the agency;

·               Be custodian of various documents, literature, and reference materials relating to procurement practice, activities and knowledge within and outside the country;

·               Manage and document procurement related data collected and generated by the Agency;

·               Disseminate research information to stakeholders;

·               Maintain a register of suppliers and service providers for common use items and services;

·               Compile and keep records of a list of common use items and services;

·               Maintain a database for CUIS specifications and statements of requirements; and

·               Perform any other related duties as may be assigned.

2.2.3                           QUALIFICATIONS AND EXPERIENCE

·               Bachelor Degree/Advanced Diploma either in Commerce with bias in marketing or entrepreneurship, Business Administration with bias in marketing from recognized institution.

·               Masters or Postgraduate Diploma  in similar fields will be an added advantage;

·               Should have at least 5 years relevant working experience in public service; and

·               Must be computer literate.

2.2.4                           SALARY SCALE:  GPSA 9

2.3         ESTATE MANAGER - 1 POST

2.3.1	DUTY STATION:   Dar es Salaam
2.3.2	DUTIES AND RESPONSIBILITIES

·               Advise the Director of Business Support Services in matters related to construction and engineering works;

·               Coordinate all construction sites, repair of building and other engineering works

·               Ensure preparation of bills of quantities;

·               Provide technical specification of all engineering works;

·               Prepare engineering estimate to works

·               Liaise with contractors during construction works;

·               Supervise all engineering project;

·               Provide technical advice in engineering works to the Agency, and

·               Perform other duties as may be assigned by one’s reporting officer.

2.3.3                           QUALIFICATIONS AND EXPERIENCE

·               Bachelor Degree/ Advanced Diploma either in Civil, Structure Engineering, Quantity Survey, and Architecture from recognized institution. Masters Degree in similar fields will be an added advantage;

·               Must be registered with relevant professional Board;

·               Should have at least 7 years relevant working experience in reputable organization; and

·               Must be computer literate.

2.3.4                           SALARY SCALE: GPSA 9

2.4         CLEARING AND FORWARDING MANAGER -1 POST

2.4.1	DUTY STATION: Dar es Salaam
2.4.2	DUTIES AND RESPONSIBILITIES

·               Manage and handle all clearing activities for Government imported goods;

·               Supervise, plan, coordinate and control mode of transport of Imported goods;

·               Liaise with other relevant clearing authorities;

·               Plan, coordinate supervise cost for clearing and forwarding activities;

·               Workout the relevant costs pertaining to a particular consignment;

·               Organize and arrange transport and relevant handling equipment for clearing and forwarding goods;

·               Monitor, supervise, inspect, clear goods and store from Port and Airport;

·               Verify incoming consignment from port/airport and do daily physical follow-up rejected documents;

·               Supervise perpetual stock checking, design location Index in warehouse and manage physical verification of imported goods; and

·               Perform other duties as may be assigned by one’s reporting officer.

2.4.3                           QUALIFICATIONS AND EXPERIENCE

·               Bachelor Degree in Freight Clearing and Forwarding from recognized institution.

·               Masters Degree in similar field will be an added advantage

·               Should have at least 7 years relevant working experience in similar field; and

·               Must be computer literate.

2.4.4                           SALARY:    GPSA 9

2.5         ADMINISTRATION AND HUMAN RESOURCES MANAGER- 1 POST

2.5.1	DUTY STATION:   Dar es Salaam
2.5.2	DUTIES AND RESPONSIBILITIES

·               Advise on matters related human resources and administration matters;

·               Develop and interpret appropriate policies, rules, regulations and other directives related to human resources and administrative systems;

·       Develop  and  carry  out  periodic  review  of  the  organization  structure;   job

description, compensation structure and scheme of service;

·               Create a conducive working environment and maintain oversight of staff competence, motivation, integrity, accountability and productivity;

·               Guide and supervise on the implementation of performance management system, staff development plan and succession planning;

·               Ensure control and proper utilization of agency’s physical and human resources;

·               Facilitate staff recruitment, employment, orientation and promotion;

·               Maintain and update employment and staff records;

·               Prepare budget for personal emoluments;

·               Advice on disciplinary matters; and

·               Perform other duties as may be assigned by one’s reporting officer.

2.5.3                           QUALIFICATIONS AND EXPERIENCE

·               Bachelor Degree/Advanced Diploma either in Human Resources, Public Administration, and Business Administration/Management/Commerce with bias in Human Resources, Sociology or Laws from recognized institution. Masters Degree in similar fields will be an added advantage;

·               Should have at least 7 years relevant working experience in public service; and

·               Must be computer literate.

2.5.4                           SALARY SCALE:  GPSA 9

2.6         INFORMATION AND COMMUNICATIONS TECHNOLOGY (ICT) MANAGER - 1

	POST
2.6.1	DUTY STATION:   Dar es Salaam
2.6.2	DUTIES AND RESPONSIBILITIES

·               Provide professional advice in the area of ICT business competence to the Agency;

·               Perform systems administration functions for the Agency’s Servers, pcs and network devices including administering system-level security procedures;

·               Establish and maintain users accounts which shall include assigning file and system permissions and establish password and accounts policies and applications;

·               Install, upgrade, configure, test, maintain and support operating system software and software packages;

·               Plan and perform automated and manual backup and restoral procedures of the systems;

·               Undertake planning, development and maintenance of computer applications.

·               Establish the needs of users;

·               Plan and design data flows for a new or revised computer applications;

·               Write documentation for all computer applications including data standards, procedures and definitions for the data dictionary ('metadata');

·               Control access permissions and privileges;

·               Monitor the network, servers and communications systems and troubleshoot problems in order to maintain the highest level of availability.

·               Fine-tune hardware and software to optimize network performance.

·               Provide user support, conduct user software and hardware training and works with

Agency’s staff to formulate technology solutions and ensure the effective safeguarding and sharing of data;

·               Communicate regularly with technical staff and users to ensure database integrity and security;

·               Evaluate requests for hardware and software and assist in drafting specifications for hardware or software; and

·               Perform any other related duties as may be assigned.

2.6.3                           QUALIFICATIONS AND EXPERIENCE

·               Bachelor Degree/ Advanced Diploma either in Computer Science, Information Technology/Systems or Computer Engineering from recognized institution. Should have at least 7 years relevant working experience in reputable organization;

·               Masters degree in similar fields, Possession of Microsoft Certified Database Administrator (MCDBA) or Cisco Certified Network Administrator (CNA) will be an added advantage.

2.6.4                           SALARY SCALE:  GPSA 9

2.7         COMPUTER SYSTEMS ADMINISTRATOR II -1 POST

2.7.1	DUTY STATION:   Dar es Salaam
2.7.2	DUTIES AND RESPONSIBILITIES

·               Compile and document systems and user requirements for the Agency

·               Design, program, debug and test applications to meet systems and functional requirement specifications;

·               Troubleshoot all problems related to software and resolve them or recommend solutions;

·               Provide support to end users;

·               Configure desktop computers, servers and network devices to their optimal performance levels;

·               Design and implement networks (LAN and WAN) and associated services for the Agency;

·               Update Agency website and assist in carrying out programming for special computer package;

·               Perform regular back up of system files, data files and user files;

·               Perform routine preventive maintenances of all IT equipment and maintain updated inventory of IT assets; and

·               Perform other duties as may be assigned by one’s reporting officer.

2.7.3                           QUALIFICATIONS AND EXPERIENCE

·               Bachelor Degree or Advanced Diploma either in Computer Science, Information Systems/ Technology or Computer Engineering from recognized institution.

2.7.4                           SALARY SCALE:  GPSA 4

2.8         SUPPLIES ASSISTANT - 20 POSTS

2.8.1	DUTY STATION: Geita, Simiyu, Njombe, Ruvuma, Manyara, Pwani,
	Morogoro,  Lindi,  Mtwara,  Rukwa,  Shinyanga,  Singida,  Tabora,
	Mwanza, Tanga, Dodoma, Mara, Mbeya, Dar es Salaam.
2.8.2	DUTIES AND RESPONSIBILITIES

·                 Assist in attending enquiries from bidders and suppliers.

·               Prepare and keep tally cards for each item.

·               Check and prepare statements of requirements.

·               Receive procured goods;

·                 Prepare issue vouchers and draft Indents

·               Assist evaluating routine, simple and low value procurement;

·               Conduct daily stock check;

·               Issue goods to customers

·               Arrange stores in bins and location.

·               Participate in stock-taking/check lists and keep records

·               Perform other duties as may be assigned by ones reporting off.

2.8.3                           QUALIFICATIONS

·               Holder of Diploma in Materials Management, Business Administration with bias in Supplies or completion of part II of NBMM/PSPTB Professional course or equivalent qualifications and must be computer literate.

2.9         CLEARING AND FORWARDING OFFICER II - 2 POSTS

2.9.1	DUTY STATION:   Dar es Salaam
2.9.2	DUTIES AND RESPONSIBILITIES

·               Clear goods from Port and Airport;

·               Inspect and verify imported goods;

·               Hand over cleared goods to warehouse in charge;

·               Liaise with relevant clearing authorities on matters related to clearing and forwarding activities

·               Arrange transport and relevant handling equipment for clearing and forwarding goods

·               Perform other duties as may be assigned by one’s reporting officer.

2.9.3                           QUALIFICATIONS AND EXPERIENCE

·               Bachelor Degree in Freight Clearing and Forwarding from recognized institution.

·               Must be computer literate.

2.9.4                           SALARY SCALE:      GPSA 4

2.10      CLEARING AND FORWARDING ASSISTANT - 2 POSTS

2.10.1	DUTY STATION:	Dar es Salaam
2.10.2	DUTIES AND RESPONSIBILITIES

·               Assist in clearing goods from port, airport and borders

·               Verify incoming consignment from port/airport;

·               Do daily physical follow-up rejected documents;

·               Carry out perpetual stock checking;

·               Design location index in warehouse;

·               Keep stores ledger in good condition;;

·               Hand over cleared goods to distribution and warehousing staff;

·               Keep records of cleared goods; and

·               Perform other duties as may be assigned by one’s reporting officer

2.10.3                         QUALIFICATIONS AND EXPERIENCE

·               Diploma in Freight Clearing and Forwarding recognized institution.

·               Must be computer literate.

2.10.4                         SALARY SCALE:      GPSA 3

2.11      SALES AND MARKETING OFFICER II - 1 POST

2.11.1	DUTY STATION: Dar es Salaam
2.11.2	DUTIES AND RESPONSIBILITIES

·               Conduct business promotion ;

·               Prepare various reports pertaining to sales and market status.

·               Visit potential customers for marketing purpose

·               Assist in design, implement, and facilitate annual marketing plan for the agency.

·               Support and facilitate development and implementation of section marketing plans.

·               Assist plan and administer the marketing operations budget;

·               Assist develop and administer marketing database which includes client and prospect information, mailing list applications, access to financial reports;

·               Perform other duties as may be assigned by one’s reporting officer

2.11.3                         QUALIFICATIONS AND EXPERIENCE

·               Bachelor Degree /Advanced Diploma in Commerce with bias in marketing or entrepreneurship, Business Administration with bias in marketing from recognized institution. Must be computer literate

2.11.4                         SALARY SCALE:  GPSA 4

2.12      PERSONAL SECRETARY III - 4 POSTS

2.12.1	DUTY STATION:   Kilimanjaro, Lindi, Morogoro and Singida
2.12.2	DUTIES AND RESPONSIBILITIES

·               Type letters, reports and documents ;

·               Receive visitors, screen and direct them to relevant officers;

·               Keep in safe custody reports and other records of events;

·               Keep and make appointments and remind the respective officer accordingly;

·               Search for files, documents and other information;

·               Receive and deliver directives to the respective officers;

·               Receive files, distribute them to action officers;

·               Prepare a list of office supplies and make follow up to ensure their availability; and

·               Perform other duties as may be assigned by one’s reporting officer.

2.12.3                         QUALIFICATIONS AND EXPERIENCE

·               Form IV secondary school certificate plus secretarial certificate level III with minimum typing speed of 50 wpm; must be conversant with e-mail and internet service; MS Office Word, Excel, Data base, publisher, Power Point and other computer application services. Should have at least 1 year relevant working experience in public service and must be fluent in Kiswahili and English languages.

2.12.4                         SALARY SCALE:  GPSA 2

2.13      RECORD MANAGEMENT ASSISTANT II - 2 POSTS

2.13.1	DUTY STATION:   Dar es Salaam and Dodoma.
2.13.2	DUTIES AND RESPONSIBILITIES

·               Keep and maintain an up to date file index;

·               Receive incoming letters, record, put them in proper files and send them to action officers;

·               Record and dispatch outgoing mails and conduct daily file marking;

·               Sort/classify incoming mails according to subject matter.

·               Keeps confidential files and documents relating to heads office under key and lock;

·               Keep file records and control movement of files;

·               Handle all files and documents in the registry;

·               Search files;

·               Arrange files in racks ensure their safe custody; and

·               Perform other duties as may be assigned by one’s reporting officer.

2.13.3                         QUALIFICATIONS AND EXPERIENCE

·               Form VI secondary school education certificate plus certificate in Records Management or equivalent qualifications and must be computer literate.

2.13.4                         SALARY SCALE:  GPSA 2

2.14      RECEPTIONIST- 2 POSTS

2.14.1	DUTY STATION:   Dar es Salaam
2.14.2	DUTIES AND RESPONSIBILITIES

·               Offer services at the front office and Switchboard;

·               Attend all incoming telephone calls and direct them to the appropriate officials;

·               Receive incoming mails and submit them to the Secretary in charge or Registry;

·               Maintain register of incoming visitors;

·               Organize appropriately the front office;

·               Arrange appointment of visitors ;

·               Establish and maintain register of various events involving external stakeholders;

·               Establish and maintain incoming and outgoing calls register;

·               Receive and connect telephone calls from within and outside the office;

·               Perform any other duties as may be assigned by one’s reporting officer

2.14.3                         QUALIFICATIONS AND EXPERIENCE

·               Form IV secondary school certificate with passes in English and Kiswahili. Should possess a certificate in Receptionist and Telephone Operator from recognized institute or equivalent qualification and must be fluent in Kiswahili and English languages

2.14.4                         SALARY SCALE:  GPSA 2

2.15      SECURITY GUARDS - 25 POSTS

2.15.1	DUTY STATION:   Njombe-2, Geita-2, Simiyu-2, Katavi-2, Mtwara-
	2,  Lindi,  Manyara,  Mara,  Kagera,  Kigoma,  Pwani,  Dodoma,
	Kilimanjaro, Mwanza, Ruvuma, Singida, Shinyanga, Dar es Salaam-
	3
2.15.2	DUTIES AND RESPONSIBILITIES

·               Guard the Agency’s properties, staff and surroundings;

·               Monitor and control all properties entering and going out of the Agency;

·               Make sure that all Agency properties which go outside the office have been authorized by proper authority and report any problem which may occur;

·               Check and make sure that all doors and windows are properly closed after office hours;

·               Keep the registers of visitors, outgoing and incoming items; and

·               Perform other duties as may be assigned by one’s reporting officer

2.15.3                         QUALIFICATIONS AND EXPERIENCE

Form IV/VI Secondary Education certificate and a certificate of Army, National

Service, Police or Militia training.

2.15.4                         SALARY SCALE:  GPSA 2

NB: GENERAL CONDITIONS

i.        All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii.       Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.

iii.     Applicants should apply on the strength of the information given in this advertisement.

iv.     The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v.       Applicants must attach their detailed relevant certified copies of Academic certificates:

-      Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

-      Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

-      Form IV and Form VI National Examination Certificates.

-      Computer Certificate

-      Professional certificates from respective boards

-      One recent passport size picture and birth certificate.

vi.     FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii.    Testimonials, Partial transcripts and results slips will not be accepted.

viii.   Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix.     Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x.       Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30^th November 2010.

xi.     Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii.    Applicants should indicate three reputable referees with their reliable contacts.

xiii.   Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)

xiv.   Dead line for application is 19^th August, 2014 at 3:30 p.m

xv.    Applicants with special needs/case (disability) are supposed to indicate

xvi.   Women are highly encouraged to apply

xvii. Only short listed candidates will be informed on a date for interview

xviii.  Application letters should be written in Swahili or English

xix.   APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary	OR	Katibu
Public Service Recruitment		Sekretarieti   ya   Ajira   katika
Secretariat,		Utumishi wa Umma
P. O. Box 63100		S. L. P 63100,
DAR ES SALAAM.		DAR ES SALAAM.