Office Coordinator/Senior Driver, VAD

Tracking Code

6054

Job Description

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

The Better Immunization Data (BID) Initiative’s strategy is based on the premise that better data, plus better decisions, will lead to better health outcomes. Its vision is to empower countries to enhance immunization and overall health service delivery through improved data collection, quality, and use. The BID Initiative will shine a light on the challenges surrounding data collection, quality, and use, and identify practical, country-owned, country-led solutions in immunization that could spread to other health interventions. The Initiative will partner with countries and global health stakeholders to develop and deploy a holistic and scalable approach that focuses on information system products, data management policies, and the practices of people that use them in order to enable evidence-based decision making. These components will be packaged into a replicable solution that can be easily and cost-effectively adapted by additional countries interested in using it to improve their immunization management. If successful, a true tipping point will occur—one in which countries can access, analyze, and act upon accurate immunization data—anytime, anywhere, resulting in improved immunization outcomes.

The Office Coordinator/Senior Driver will be based in the BID Initiative Arusha office, and will have the primary responsibility of managing the transportation and fleet in the North Zone for the initiative. This position will also perform the functions of a driver at times, including driving in rural areas and challenging roads. The Office Coordinator/Senior Driver will also be responsible for key support activities for the Zonal Coordinator and the running of the Arusha office. The Office Coordinator/Senior Driver will support the Zonal Coordinator in the overall operations in the area, and will be supervised by the Zonal Coordinator.

Job responsibilities will include:

Administrative

• Answer telephones, take messages, welcome visitors.
• Serve as a PATH agent for banking transaction and ensure all office bills are paid in a timely manner.
• Provide timekeeping and expense documentation in correct format to staff based in Dar es Salaam for inclusion in monthly field office financial reports.
• Obtain quotations for purchases and maintain office supplies and other materials needed for Arusha office operations
• Manage the schedules of cleaning, security, and ground maintenance workers, and ensure their work meets expectations.
• Facilitate the logistics of activities and workshops in coordination with the North Zone team and technical leads.
• Register workshop participants and coordinate payment of per diems to workshop participants as needed; keep clear records of cash disbursements and workshop related payments.

Transport

• Serve as designated driver for country office team and visitors, in coordination with other drivers according to needed transportation.
• As driver, be responsible for maintaining trip log, performing needed repairs while in the field, and following all Tanzania laws and safe driving practices.
• Schedule & coordinate travel in the zone, with distribution of transportation for field work (including coordinating rental vehicles as needed).
• Ensure all drivers complete trip log form for each trip and submit for review and administrative approval
• Ensure maintenance of project vehicles, including licensing, parking fees, servicing, cleaning, and repairs.
• Pick up supplies and other requisitions for the Arusha office and field operations as needed.

Required Skills

• Driver license (Categories B, C3 and D).
• Min. 5 years professional driving experience with a reputable organization is required 
• Able to drive a vehicle off road (i.e. 4 wheel driving).
• Self-motivated and friendly personality.
• Proficient computer skills using Microsoft Office Suite.
• Excellent oral and written communications skills.
• Strong interpersonal and critical thinking skills.
• Excellent organization, attention to detail, and ability to appropriately prioritize competing tasks.
• Effective time management and able to work under time pressures.
• Proven ability to work in a dynamic team environment with minimal supervision.
• Good command of written and spoken English/Kiswahili.

Required Experience

Post-secondary diploma or certificate plus a minimum of two to five years of related experience, or an equivalent combination of education and experience, experience in an international organization or in a multicultural environment, preferably with a health or development focus, is desired.

You must currently have legal authorization to work in Tanzania.

PATH is dedicated to diversity and is an equal opportunity employer.

APPLY