Applications are invited from suitably qualified citizens
of East Africa for the following position tenable at the East African Community
Secretariat:
SENIOR CONFERENCE OFFICER
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(REF:
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EAC/HR/2013/066)
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GRADE:
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P2
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ORGAN:
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EAC Secretariat
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DIRECTORATE:
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Human Resources
and Administration
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DEPARTMENT:
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Administration
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REPORTS TO:
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Principal Administrative Officer
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MAIN PURPOSE OF THE
JOB:
To provide efficient
and effective conference management services.
DUTIES AND
RESPONSIBILITIES:
- Develop and provide
conference policy guidelines, administrative procedures and coordinate
their implementation.
- Coordinate, prepare and
organise conferences, meetings, workshops and seminars as appropriate.
- Handle all
administrative logistics regarding the preparations, organising and
convening the said meetings, conferences, seminars, etc in (2) above.
- In liaison with the
Procurement Section, coordinate sourcing for and payments for conference
services.
- Take note of emerging
issues from discussions during conferences, workshops and meetings, follow
up with relevant authorities.
- Facilitate travel
arrangements for delegates attending EAC meetings, conferences, workshops
and seminars as appropriate.
- Liaise with the host
Governments/Institutions to facilitate the fulfilment of obligations of
the Secretariat in relation to meetings, conferences, seminars and
workshops.
- Under the guidance of
the Principal Administrative Officer, ensure adequate budgetary logistical
provisions for conference services.
QUALIFICATIONS AND
EXPERIENCE:
A
Master’s degree in Public Administration, Arts, Social Sciences or equivalent
qualification from a recognised University.
At
least eight (8) years working experience in similar or related position.
Knowledge of and experience in events management is essential.
SKILLS AND
COMPETENCES:
Strong
pro-active, organisational, analytical, communication, administrative, computer
and report writing skills. Good skills in time management and the ability to
deal with people in different capacities are desirable.
TERMS AND CONDITIONS
OF SERVICE:
All
post is tenable on a five (5) year contract term renewable subject to
satisfactory performance and mandatory retirement age of 60 years.
The above position is
also subject to the application of the EAC Quota System.
In line with the
provisions of the EAC Staff Rules and Regulations, Candidates whose age will be
55 years at the time of appointment will not be eligible.
FRINGE BENEFITS
All
posts offer attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.
For
more information, visit our website: www.eac.int.
HOW TO APPLY
Interested
candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both
academic and professional certificates and testimonials, names and addresses of
three referees, and day time telephone contact to:
The Secretary General
East African Community
P. O. Box 1096
Arusha - Tanzania.
Fax No: +255 27 2504255/ +255 27 2050281
E-mail: vacancies@eachq.org
To be received not
later than Thursday 06th March 2014, 1700Hrs local time.
Female Candidates are
particularly encouraged to apply.
The
East African Community will only respond to those candidates who meet its
requirements.
SENIOR CONFERENCE OFFICER
Reviewed by Unknown
on
2:18:00 AM
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