Concern Universal Finance Manager and Admin Officer

FINANCE MANAGER AND ADMIN OFFICER

Reporting to: Country Director – Kenya Programme
Rationale: CU requires a skilled and experienced Financial and Admin Officer to lead in this area for the Country Programme.
Job Purpose: The goal of the CU Kenya team is to provide a strong support environment for our work with national and strategic partners with the aim of improving livelihoods and access to services for the communities we work with.
Location: Based in Nairobi with occasional travel to partners and programme areas CU Background in Kenya:

Concern Universal (CU) is a development and humanitarian organisation. CU was registered in Kenya in 2001 and is currently working in Arid and Semi-Arid areas. CU Kenya operates in 7 Counties; in Eastern (Machakos, Makueni & Kitui), North-Eastern (Wajir & Garissa) and Rift Valley (Kajiado & Narok) Provinces of Kenya. To-date CU Kenya has directly assisted over 500,000 beneficiaries.

Key Responsibilities:

To manage and have overall responsibility for all financial and administrative functions of CU Country Programme in Kenya.
Manage cash flow ensuring sufficient funds are available in country for the smooth operation of the CU Office and projects.
To assist the Country Director in Managing programme income and expenditure.
Liaise with UK Office as required on appropriate financial procedures to be implemented within the programme.
Engage fully with the statutory audit process and external programme audits
Guide the programme in updating reporting formats and routine monthly procedures for the financial management of projects.
Production of core variance reports and other project financial reports and analysis as required by the Country Director & UK Office.
Final consolidation of project financial reports for donors in close cooperation with project managers.
Monitoring and consolidation of the financial reporting for donors
Responsibility for bringing to the Director’s attention all financial matters which are unclear or require input.
In close liaison with programme personnel to help in development of budgets for new project proposals.
Responsibility for carrying out or overseeing of day-to-day financial tasks including preparation and processing of petty cash vouchers, petty cash reconciliations, cheque preparation, processing of invoices, maintenance of cheque register, financial filing etc.
Monthly reconciliation of bank and cash accounts; debtor and creditor accounts and management of appropriate collection/payment.
Reconciliation of UK office balances & all project finances.
Preparation of monthly payroll and appropriate wage, NHIF, NSSF, pensions and pay as you earn (PAYE) payments.
To engage in the Capacity Building of local Partners in Finance and Administration.
To ensure the implementation of internal administration policies
To respect and work within all aspects of Concern Universal’s Policies and Guidelines for Kenya.
Other tasks as discussed and agreed with the Country Director

Person Specification and other requirements:

Essential:

CPA/Accountancy qualification/or equivalent experience of accounting in the NGO sector.
High level of integrity
Self starter with a positive outlook.
Strong skills and experience with SAGE or comparable spreadsheet & accounting packages.
Flexible and adaptable disposition.
High attention to detail.
Well developed communication and interpersonal skills.
Ability to Train & transfer skills including one to one coaching.
Proven ability both to solve complex accounting problems and communicate effectively on these with non-specialist staff and partners.
Minimum two years overseas experience or equivalent experience with a major donor or agency.
High level of understanding of Kenya tax and labour laws
Reliable and proactive approach to problem solving.
Commitment to and experience of working with local NGOs and institutions.
Willingness and ability to travel to the field to work with partners.
Experience and familiarity with complex major donor financial reporting and auditing requirements.
High levels of patience & tolerance to manage the multiple challenges of financial management of complex interacting projects and work with partners.

How to Apply:-
If you feel you are qualified and suitable for the post, please email you Resume maximum 3 pages and cover letter to cupm@africaonline.co.ke.

All applications must be received not later than Friday 8 March at 17.30hrs.

Only applications received through the dedicated email address will be considered

CU is an equal opportunity employer