MARIE STOPES INTERNATIONAL - FINANCIAL DIRECTOR; OPERATIONS DIRECTOR

We are one of the largest international family planning and
comprehensive reproductive health organisations in the world.
Millions of the world’s poorest and most vulnerable women trust Marie
Stopes International to provide them with quality family planning and
reproductive healthcare.

In 2010 alone, our 629 centres provided seven million couples with
high quality health services, including family planning; maternal &
child health care, safe delivery and obstetrics; diagnosis and
treatment of sexually transmitted infections; and HIV/AIDS prevention.

MSI - South Sudan’s (MSI-SS) goal is to meet the needs of underserved
people and dramatically improve access to sexual and reproductive
health services and use of modern family planning. (MSI-SS) is part of
the Marie Stopes International’s Global Partnership, which operates in
over 40 countries worldwide.

MSI-SS is building the capacity of its Juba support office team and
needs to recruit the following positions


FINANCE DIRECTOR

The Finance Director is responsible for managing the overall provision
of Financial policies and services for MSI South Sudan (MSI SS). The
Finance Director is expected to bring a modern, business-like approach
to the leadership of both functions. S/he will lead the development
and implementation of Finance strategies that will support the
attainment of MSI SS’s organisational goals and objectives. To achieve
this, MSI SS requires an innovative, result oriented individual who
has a vision, and wants the challenge of developing finance and
managing organisational change.

Strategic Development - Finance
• Contribute to the strategic direction of MSI SS;
• Lead the annual business planning process for finance and advise on
finance aspects of other areas of business planning;
• Establish and manage a finance team able to effectively implement
all key functions - establishing the priorities and focus of team
members;
• Focus on MSI SS’s financial viability and sustainability. Provide
creative critical analysis in the areas of value-for-money, cost-
effectiveness, income generation/resource development and the
minimisation of wastage of resources.

Direct Finance
• Ensuring that the finance and financial administration functions are
implemented efficiently and cost-effectively and provide adequate
support to MSI SS programmes;
• Establish and manage a finance team able to effectively implement
all key functions;
• Establish the priorities and focus of team members on priorities as
the programme expands;
• Managing MSI SS’s bank accounts. Maximise interest earnings
balancing these against exposure to currency exchange risk;
• Production of high quality management information that is both
succinct and comprehensive;
• Providing leadership to management in interpreting this information,
highlighting the key issues for consideration and follow-up;
• Work with the management team, including the Programme Managers to
enhance staff competencies in finance, financial administation and
donor reporting and compliance;
• Identify, document and share best practices and play a key role in
training both finance and non-finance staff;
• Lead special projects as assigned.


Internal and External Relations
• Donor and regulatory agency liaison: providing continuing dialogue
with actual and potential funding sources and government regulatory
bodies;
• Develop management information reporting systems and provide timely
reports to senior managers;
• Ensure that MSI SS finance policies and practices comply with
requirements under South Sudan’s law;
• Responsible for liaison with external bodies and with legislative
authorities related to finance;
• Provide employee relations support and advice that ensures effective
communication between management and employees.


Skills and Experience:
Qualifications
• Educated to degree level and hold a Certified Public Accountant
(K) / recognised accountancy qualification (ACA, CIMA, ACCA or
equivalent). Postgraduate qualification is desirable
• Fluent English both oral and written
• Detailed knowledge of South Sudan’s finance laws is desirable
• Good computer skills with knowledge of office software packages and
other programs are essential

Experience
• Demonstrable post qualifying experience, preferably with some
commercial experience in financial management, auditing and reporting
• Successfully held a finance management position, ideally in a
customer orientated, dynamic organisation. Previous MSI experience
is highly desirable
• Experience of implementing transformation in finance systems and
achieving organisational change, bringing modern, progressive
approaches to finance practice through systems and procedures
implementation
• Familiarity with donor funded projects and project reporting is
desirable though commercial experience can be equally valid
• Ability to manage the overall work process of a finance unit by
ensuring effective work assignments, supervision and development to
ensure availability of competent and well-motivated staff
• Have experience of developing and successfully implementing a
strategy for Finance aligned with organisational objectives
• Proven ability to train and develop others
• Experience of managing human resources in a multi-location
environment is desirable

Skills
• Able to develop and articulate a clear strategic vision of finance
• Negotiation, influencing and conflict management skills
• Able to manage and motivate teams to achieve targets and to achieve
organisational change
• Proven ability to ‘sell’ ideas, concepts
• Ability to interact effectively with donors, counterparts and other
organizations
• A proven ability to consistently meet strict deadlines is mandatory

Personality / Aptitudes / Motivation
• Excellent written, presentation and verbal communication skills
• Outward looking and ability to influence new ways of working
• Collaborative and supportive approach to finance
• Empathy and understanding of human behaviour and motivation
• Assertive
• Outgoing/personable
• Strategic thinking and management
• Coach/mentor
• Commercial/customer focused outlook
• Strong commitment to the goal and vision of MSI



OPERATIONS DIRECTOR

The Operations Director is a key member of the Senior Management Team
and will be in charge of developing and implementing sound resources
management policies, strategies, and action plans through leadership
of the operations and logistics team and by directing the operational
and logistical activities of the organisation. The Operations
Director will need to form and implement action plans to improve and
scale up MSI South Sudan’s IT, Comms, Supply Chain, Technical
Logistics and Security Management capacity. The position will need to
provide advice and support to the Country Director and other
departments to ensure a consistent and sustainable country programme.
A large part of the role will be capacity building existing and new
employees to achieve the strategic objectives.

Strategic Development - Operations
• Contribute to the strategic direction of MSI SS;
• Establish and manage an operations and logistics team able to
effectively implement all key functions, establishing the priorities
and focus of team members;
• Contributing to annual business plans advising on the operational
capacity of MSI SS now and in the future;
• Develop an MSI-SS Purchasing and Logistics manual to provide
operational guidance in line with MSI-SS’ strategic objectives.

Supply Chain Management
• Implement and maintain effective systems for supply chain
management, including order management, purchase management, stock
management, and supply administration and reporting;
• Develop a total stock review system to manage orders that takes into
account buffer stock, eprep stock, pipeline, expiry and stock
consumptions;
• Work with the programme teams to reduce stock outs to a minimum, and
to reduce the frequency of order cycles;
• Ensure all contractual agreements comply with corporate and country
legal requirements;
• Implement and maintain procurement compliance systems, regulations,
policies, and strategies;
• Ensure proper tendering processes are followed and that contract
appraisal and negotiation offers MSI SS the best value for money;
• Ensure adequate provision is made to protect company assets;
• Develop a network of suppliers (nationally, regionally and
internationally) that can provide timely, high quality, value for
money products;
• Develop a destruction and donation and procedure.
• Implement a Cold Chain monitoring and transport system for MSI SS
outreach sites;
• Ensure availability of relevant management data;
• Installation, training and maintenance use of Inflow purchasing
system.


Technical Logistics Management
• Ensure appropriate purchase, maintenance and licensing of vehicles
and generators, including follow up of fuel, spare part and lubricant
consumption;
• Coordinate and monitor vehicles usage ensuring cost effectiveness
through GPS tracking systems;
• Creation and implementation of Fleet Manual for MSI-SS;
• Design and implement water and sanitation systems in office and
centre locations;
• Install and maintain functional office, residence, and centre
locations in MSI SS’s projects.
• Install and maintain office and medical equipment and furniture;
• Manage new construction, refurbishment and renovation of MSI rented
and purchased locations;
• Provide high-quality operations and logistics technical support to
MSI SS program and support teams through workshops, training
programmes and regular field visits.

IT and Communications Management
• Ensure an effective IT and communications strategy is developed and
implemented;
• Ensure MSI South Sudan’s locations are linked through internet comms
and that mobile telephone, radio, satellite and IT communications are
functioning;
• Ensure staff get the necessary training on IT and communications
systems use;
• Ensure adequate and timely IT and communications support is
provided, liaising with the IT service desk in London as required;
• Monitor and reduce the cost of IT and communications systems,
without impacting functionality.

Security Management
• In coordination with the Country Director develop and implement
security protocols for MSI SS, including regular security briefings
for all international and national staff;
• Implement security management and context analysis for South Sudan,
with particular focus on MSI SS areas of operations;
• Communicate security decision making regarding the movements,
duration of stay and evacuation of teams in project locations;
• Co-lead MSI SS Field Incident Management Team in the event of crisis
affecting MSI SS or its staff;
• Authorize the use of Quick Reaction Force to extract or evacuate MSI
SS staff (by air or land) in the event of a serious security incident,
or medical evacuation requirement.

Internal and External Relations
• Liaison between MSI SS and senior management of contracted private
security companies, UNDSS and other NGO security focal points;
• Donor and regulatory agency liaison: providing continuing dialogue;
• Develop management information reporting systems and provide timely
reports to senior managers;
• Ensure that MSI SS operations and logistics policies and practices
comply with requirements under South Sudan’s law and donor
requirements;
• Establish and maintain contact with key interlocutors for security
in South Sudan. This includes, but is not limited to, police,
military, UN and militia groups; maintaining a central contact
register;

Skills and Experience:
Qualifications
• Educated to a degree level in business / logistics management; a
post graduate degree would be desired;
• Fluent English both oral and written;
• Good computer skills with knowledge of office software packages and
other programmes are essential;
• Security focal point and / or security manager training
certification;
• Relevant supply and technical logistics training certification.

Experience
• Demonstrable post qualifying experience, preferably with some
commercial experience in operations and logistics management;
• Successfully held an operations and logistics management position,
ideally in a customer orientated, dynamic organisation. Previous MSI
and NGO experience is highly desirable;
• Experience of implementing transformation in operations and
logistics and achieving organisational change, bringing modern,
progressive approaches to operations practice through systems and
procedures implementation;
• Familiarity with donor funded projects and project reporting is
desirable though commercial and non-donor NGO experience can be
equally valid;
• Ability to manage the overall work process of an operations unit by
ensuring effective work assignments, supervision and development to
ensure availability of competent and well-motivated staff;
• Technical logistics principle understanding (vehicles, comms
systems, construction;
• Have experience of developing and successfully implementing a
strategy for operations and logistics aligned with organisational
objectives;
• Proven ability to train and develop others;
• Experience of working with donor purchasing regulations; USAID
procurement compliance experience is particularly desirable, as is
attendance of the USAID rules and regulations workshops.

Skills
• Able to develop and articulate a clear strategic vision of finance
• Negotiation, influencing and conflict management skills
• Able to manage and motivate teams to achieve targets and to achieve
organisational change
• Proven ability to ‘sell’ ideas, concepts
• Ability to interact effectively with donors, counterparts and other
organizations
• A proven ability to consistently meet strict deadlines is mandatory

Personality / Aptitudes / Motivation
• Excellent written, presentation and verbal communication skills
• Outward looking and ability to influence new ways of working
• Collaborative and supportive approach to finance
• Empathy and understanding of human behaviour and motivation
• Assertive
• Outgoing/personable
• Strategic thinking and management
• Coach/mentor
• Commercial/customer focused outlook
• Strong commitment to the goal and vision of MSI


Marie Stopes International - South Sudan is an equal opportunities
employer that rewards its employees’ impact and commitment with a
competitive salary and benefit package.

If you wish to apply for any of the above positions, please email your
CV and covering letter (not certificates) to the Country Director at
the following email address: jobs.mariestopes@yahoo.com. The deadline
for submissions is the 13th of January 2012.

Only those candidates who are shortlisted will be contacted. Thank
you for your interest in Marie Stopes International - South Sudan.