We are looking for our projects in Sudan for a
Programme Coordinator Sudan
Position Start Date: 1st of March 2012 Project Duration: 18 months Location: El Geneina, Darfur Supervisor: Country Representative Sudan
Contractual Conditions: Swiss salaried contract 3 541 Chf (~2700€) < > 4 677 Chf (~3500€) net salary/month according to experience x 13, Annual Leave: 25 days per year. Contract includes also local accommodation and transportation, health and repatriation insurance, return flight. Details of conditions and advantages
General Responsibilities: Overall operational responsibility for Tdh child protection, shelter and camp coordination – community based programmes in Darfur under the direction of the Country Representative and with the support of the Psychosocial Officer, Child Specialist Officer and Community Liaison Officer, as well as oversight of administration and security with the support of the Administrator Officer and the Logistician Officer. Tdh HQ itinerant delegates fulfil punctual support mandates as agreed between Desk Officer and Country Representative.
Special recommendations bound to the station of Programme Coordinator: The Programme Coordinator will work in direct collaboration with the mission personnel and interface directly with the Country Representative, as appropriate for programme strategy, reporting and administration. (S)he will have direct access to confidential information, such as the general strategy of Tdh in Sudan, including programming objectives in the field, financial details, and security guidelines. The context of ongoing conflict presents inherent risks. A professional sense of security, confidentiality, and proper representation is paramount.
Line Management:
• To supervise the Community Liaison Officer, Psychosocial Officer, Child Protection Officer, Administrator, Logistician and additional expatriate resources as posted in Darfur. • To receive updates and make recommendations to the Country Representative and Administrative and Finance Coordinator based in Khartoum concerning programme, security and administrative issues.
Programme Strategy and Planning: • To manage programming aspects of the Darfur operations in line with Tdh and donors’ standards. • To design strategies and objectives for improved support to beneficiaries, in collaboration with the Country Representative. • To participate in the review of the strategy for Tdh in Sudan. • To ensure the representation towards stakeholders in El Geneina: Government of Sudan, UN agencies, NGOs, local structures.
Child Protection/Camp Coordination/Shelter: • To act as the instrument of management and facilitation for programme activities; to ensure proper office functioning for the achievement of support roles and tasks while respecting budget and timeline parameters. • To follow and ensure respect of programme action plans; to facilitate exchange and troubleshooting; follow up on Country Representative’s orientations. • To contribute to proposal drafting as requested; to review and edit final versions. • To facilitate coordination among key staff members of Child Protection, Camp Coordination, Administration and Logistic teams. • To organise internal coordination meetings and workshops for cross-departmental issues and planning purposes. • To organise, maintain, and support a ‘back up’ system for key Tdh staff for coverage during work absences. • To network with other NGOs and entities in the interest of information sharing and best practices.
General Administration ad Logistics: • To maintain signatory schedule for purchase and payment authorisations. • To review monthly Budget vs. Actual reports in order to orient future budgetary expenditures and allocations, in collaboration with the Administration Officer in Geneina, Administration and Finance Coordinator and Country Representative in Khartoum, • To respect transparent management procedures as defined in the Tdh Sudan Staff Regulations and in respect of the salary scale.
Human resources management: • To work with the Expatriate Officers to encourage and empower Sudanese national staff. • To raise any questions to the Country Representative and/or the Administration Officer regarding Tdh compliance with basic requirements of the local law in respect to employment conditions and related matters. • To lead and manage programming staff, encouraging effective team work and providing supervision and guidance, especially on issues related to cross-sectoral collaboration and harmonizing approaches. • To coordinate with the Country Representative and the Administration Officer to assure accurate leave and R&R planning for expatriates and Khartoum sourced staff working in Darfur (inpats) and to implement annual plan of staff leave days. • To assist the expatriate officers in staff resource planning: job descriptions, recruitment, induction and training for all staff as appropriate. • To ensure regular performance appraisals, and encourage the personal development plans and the identification of training needs. • To ensure that project officers conduct disciplinary and grievance procedures and exit interviews, as necessary.
Security: • To respect Terre des hommes security procedures in Sudan and verify with Logistician regarding readiness in adherence. • To insure, in coordination with the Logistician and with the support of the Country Representative, that Tdh inpats and expats are aware of Tdh security procedures and follow them. • To receive primary indications for security matters from the Logistician and from a variety of other sources and share relevant information with the rest of the Sudan team. • To verify the Logistician’s regular update of 1. Security plan documents, 2. Reporting of staff lists for UN evacuation plan, and 3. Existence and correct update of emergency kits. • To make recommendations to the Country Representative regarding security issues, including enacting hibernation and/or evacuation plans.
Representation: • To ensure overall Tdh coordination with the UN agencies and government in Darfur, including the sharing of information and reporting.
• To guarantee that all formalities required by the government are prepared properly, kept up to date, and presented punctually, in coordination with the Country Representative. • To attend or delegate attendance to appropriate external humanitarian meetings, both general and sector, in order to ensure Tdh’s aims and activities are shared with humanitarian partners. • To act as the local Tdh focal point for monitoring visits and local queries posed by donors.
Reporting: • To produce a monthly report per format in Sudan and submit to the Country Representative. • To integrate context assessment of Darfur into reporting and communications; identify geopolitical trends and indicators which may impact programme activities. • To produce the Darfur monthly UN progress reports as required. • To oversee update of quarterly camp profiles. • To review and comment on institutional donor reports drafted by HQ and the Country Representative. • To ensure timely submission of monthly Situation Reports by project coordinators.
Child Protection Policy: • Commit to respect the Child Protection Policy. • Commit to ensure the best implementation possible of the Child Protection Policy in Darfur, including participation in annual audit, and review and update of action plan. • Commit to inform the Country Representative and/or the Child Protection Officer and/or the Desk Officer and to deal with any case of any allegations or possibility of transgression, even potential, of the Child Protection Policy.
Profile: • 3-5 years in emergency contexts in African countries; knowledge of CP tools; IDP context; training and team coordination. • Working experience in Child Protection, especially in referral and case management systems. • Strong interpersonal, management and leadership skills as team leader and team member; stress resistant; knowledge of security issues. • Language: English, fluent in oral and written French, Arabic will be an asset.
Procedure: We will only consider complete online applications which correspond to the required profile.
Your application must include a complete CV and a covering letter.
If you are not shortlisted, your file will be destroyed, according to the rules on data protection. If you face difficulties in applying online, please contact our webmaster@tdh.ch
The recruitment and selection procedures of Terre des hommes reflect our commitment for children’s security and protection.
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