Reference: DFIDJOB-0147
Closing date: 09 December 2011
Interview date: Not Specified
Number of vacancies: 2
Salary: £18,872 - £ Per annum
Location: Abercrombie House, East Kilbride, Glasgow
Appointment Terms: Permanent
Working Arrangements: Full time
Specific requirements:
Brief description:
Treasury and Banking Administration Officer
Job Description/ duties
Duties include, but are not limited to the following:
Fund DFID’s overseas accounts and carryout the following support and control functions:
1. Monitor account balances to ensure Treasury cash management requirements are met in relation to minimising cost of finance
2. Check and record receipt of monthly accounts, ensuring accounts reconcile and meet with DFID compliance requirements.
3. In known risk areas carryout more detailed checks of transactional data.
Provide feedback and training where necessary to Heads of Offices and their Deputies
4. Support overseas accounts staff in terms of providing guidance on compliance and best practice.
5. Expenses system support and monitoring, processing manual payments where necessary and carrying out audit functions as required
6. Provide cover to the accounts payable function within operations to ensure key targets are met including 5 day payments performance targets
7. Provide cover to core UK Treasury and Banking team including:
- Instigating payruns
- Dealing with supplier bank detail authorisations and enquiries
- Processing currency transactions on-line
- Credit Card administration and dealing with related enquiries.
Additional Duties for both positions
- Support to other senior members of staff
- Administrative support on electronic file plans
2. Accounts Payable Administration Officer
Job Description/ duties
Duties include, but are not limited to the following:
1. Matching, coding and posting of invoices:
2. Matching invoices to purchase orders and gaining internal authorisation
3. Data input, coding and workflow of non-purchase orders
4. Liaison with suppliers/internal customers to resolve account queries
5. Manage disputed invoices to ensure resolution within payment targets
6. Provide support more broadly to the accounts payable function to ensure key targets are met including 5 day payments performance targets
7. Mail handling, including classifying and preparation work for scanning, scanning documentation and indexing scanned data for payment processing
10. Provide cover and support for help desk
11. Answer phones as required
12. Record data
13. Follow up and resolve specific enquires in relation to aged invoices and accounting queries
Additional Duties for both positions
- Support to other senior members of staff
- Administrative support on electronic file plans
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