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Senior Conference Officer Wanted at East African Community


(REF: EAC/HR/2015-2016/005)

The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, Republic of South Sudan and the Republic of Uganda with its Headquarters in Arusha, Tanzania.
The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.
This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Kenya, Rwanda, Tanzania, South Sudan and Uganda) to apply for the following position tenable at East African Community-Secretariat:
Organ / Institution: The Secretariat
Duty Station: Arusha, Tanzania
Job Grade: P2
Job reports to: Principal Administrative Officer

Job Purpose:

To provide efficient and effective conference management services.

Duties and Responsibilities:

  1. Develop and provide conference policy guidelines and administrative procedures and co-ordinate their implementation.
  2. Co-ordinate and organize conferences, meetings, workshops and seminars as appropriate.
  3. Handle all administrative logistics regarding the preparations, organizing and convening of the said meetings, conferences, seminars and other related events.
  4. In liaison with the Procurement Section, co-ordinate sourcing for and payments for conference services.
  5. Take note of emerging issues from discussions during conferences, workshops and Meetings and follow up with relevant authorities.
  6. Facilitate travel arrangements for delegates attending EAC meetings, conferences, workshops and seminars as appropriate.
  7. Liaise with the host Governments/Institutions to facilitate the fulfillment of obligations of the Secretariat in relation to meetings, conferences, seminars and workshops.
  8. Under the guidance of the Principal Administrative Officer, ensure adequate budgetary/ logistical provisions for conference services.

Qualifications and Experience:

A Masters Degree in Public Administration, Arts, Social Sciences or equivalent qualification from a recognized University/Institution.
At least 8 years relevant experience, with 3 years at Senior Level. Knowledge of and experience in events management is essential.

Skills and Competencies:

Strong pro-active, organizational, analytical, communication, administrative, computer and report writing skills.
Good skills in time management and the ability to deal with people in different capacities are desirable.

Education Qualifications and Relevant Working Experience:

Education Qualifications
All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State.
This condition is applicable for locally and internationally attained qualifications. All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.
Relevant Working Experience
Internship, training and apprenticeship will not be considered as relevant work experience.

Eligibility:

Applicants from all Six Partner States are eligible to apply for the position.

Terms and Conditions of Service:

The position is tenable for a contract of five (5) years renewable once and is subject to the application of the EAC Quota System.

Equal Opportunity:

This post offers attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

How to Apply:

Interested candidates who meet the qualification and experience requirements for the above mentioned positions are advised to send their applications, detailed curriculum vitae, photocopies of academic certificates, names and contact details of three referees, and copy of National Identity Card, or Birth Certificate or Passport showing date of birth.
Please quote the respective reference number on both the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.
Applications should be submitted to the address below not later than Monday, 9th January 2017.
Please note:
  1. You may submit your application either electronically or in hard copy but not both. Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of their academic degrees and other professional Certificates; or fail to provide three referees will be disqualified.
  2. Only qualified candidates will be contacted. EAC Staff Rules and Regulations precludes considerations of applicants above 55 years of age.
  3. Please note that EAC does not require candidates to pay money for the recruitment process.
  4. All invitations for interviews will be done in writing.
The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Tel: +255 27 2162100
Fax: +255 27 2162190
E-mail: vacancies@eachq.org
Website : www.eac.int

Application Deadline:

Monday, 9 January 2017 - 5:00pm
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