Human resource Assistant : Dar es Salaam at Elizabeth Glaser Pediatric AIDS Foundation

The Elizabeth Glaser pediatric AIDS foundation (EGPAF) supports Tanzania’s ministry of health and social welfare and other stake holder in the roll of and strengthening of a broad scale up to HIV programs through a district approach. The Elizabeth Glazer pediatric aids foundation (EGPAF) is a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at over 5500 sites around the world to prevent the transmission of HIV to children and to help those already infected. The foundation global mission is to implement HIV prevention care and treatment programs further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children and families worldwide.
Position Details

Job title: Human resource Assistant
Location: Dar es Salaam
Job grade: 3
Primary manager: Human Resource Manager

Job Summary;
The Human Resources Assistant (HRA) reports to the Human Resources Manager and Provides specialized HR professional support in day - to -day management and administration of the Human Resource function in alignment with Foundation business strategy
Essential duties and responsibilities

• Policy and Procedures,
-Implements HR policies and procedures that are in line with staff contracts, employee handbook, labor laws and field operational manual,

• Report writing.
-Conduct trends and report, analysis on various HR indices
-Provide monthly report highlighting Resourcing Status Performance Review Status, Engagement Action Plans and other HR actions.
Business Partnering and Headcount management
-Capture feedback on an ongoing basis and ensure that the feedback is acted upon to bring in operational effectiveness
-Oversee the management and general administration of employee leave plan§
-Implement Culture Change processes
- Facilitate Employee Relations in the field offices
-Guide various stakeholders on corrective actions for example grievances, conflicts and disciplinary procedures
-Ensure that employees are advised of any changes to HR policies and procedures

• Assisting on Recruitment & boarding
-Administrative facilitation of recruitments including Preparing Interview Schedules, background screening and reference checks for final job candidates.
-Ensure availability of accurate and up to date Job Descriptions for all roles
-Effective filling of all related documents for all staff, ensures all required employee documentation is obtained,
-Ensures complete and up-to-date employment documentation and confidential
Handling of employee information.
-Track and monitor probationary periods

• Performance Management
-Educate staff on performance management process and on how to manage
-Advise the Line managers in building people capacity
-Ensure proper implementation of performance reviews by Supervisors with their staff in a timely manner each year, whilst ensuring all reviews are recorded on performance management system within timeline.
-Track and monitor performance improvement plans.

• Exit management
-Facilitate separation of staff as per internal policy and procedures' of exit management. Organize exit interview, return of office equipment and terminal benefits
-Ensure proper planning and preparation in respect of departing staff,’ including fulfillment all handover responsibilities, correct payment of terminal dues.

• Service Award Management
-Administer Various Awards given to staff on monthly basis and communicate to Headquarter
-Ensure proper distribution of awards to respective staff timely.
-Prepare consolidated report on the award given on every quarter

• Compensation and benefits
-Interface with the, payroll administrator to ensure payroll is promptly informed of any changes affecting the employee employment t condition
-Support HR administration of merit process and contract renewal
-Carry out any other related duties as may be assigned by the Human Resources Manager.

Required Qualifications
-Degree or Advanced diploma in Human resource
-Knowledge of Tanzania labor laws
-Must demonstrate interpersonal confidence with the, ability to plan through complex situations effectively while building constructive relationships
- Ability to build partnerships in a matrix organizational environment along with providing Coaching and counseling to all levels.
-Strong level of influence and negotiation skills.
-Presentation Skills .

Knowledge, Skills& Abilities ,
• At least 2 years proven practical work experience Human Resources ,Management implementing HR practice as per employment policies and ,other legal requirements
• Previous work experience with international NGO's or International Organization would be an added advantage.
• Ability to maintain confidentiality with a' high level of professionalism. 0
• Able to work efficiently as-a team member
• Ability to read, write and fluently speak both English and Kiswahili
• Computer literate, with comfortable basic MS packages working experience (Word, Excel, and PowerPoint
• Flexible, with ability to travel regularly In-country

APPLICATION INSTRUCTIONS:

EGPAF Is an equal opportunities employer and the position is open to all. Qualified dates should. Submit a CV, cover letter and relevant Certificates explaining how experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.
Submission to be sent to:

Senior Human Resource Manager,
Elizabeth Glaser Pediatric Aids foundation,
P.O.Box 1628, e
Halle Selassie Road Plot # 8 & 10,
Dar Es Salaam, Tanzania

Closing date: Marc 4th 2016
Only Short listed candidates will be contacted