icipe Vacancy: Program Management Officer

POSITION ANNOUNCEMENT – EXTERNAL

International Center of Insect Physiology & Ecology (icipe)

Programme Management Officer

Vacancy Number:  PMO/012/16

24 February 2016

The position:  The International Centre of Insect Physiology & Ecology (ICIPE)) seeks to hire a Programme Management Officer who will be based at icipe Ethiopia office in Addis Ababa located at the International Livestock Research Institute (ILRI) Addis Ababa campus.

General: International Centre of Insect Physiology & Ecology (icipe)—African Insect Science for Food and Health is a world-class research centre with a mission to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the developing world, through the application of insect sciences. Employing more than 500 national and international staff, icipe is headquartered in Nairobi, Kenya with outposts in Ethiopia and on the shores of Lake Victoria in western Kenya.icipe has a proud reputation and history of delivering world-quality science that has made crucial contributions to African food and health policy, delivered development outcomes to rural communities, and has been at the forefront of building Africa’s biological research capacity. The Centre’s research activities span the African continent with partnerships linking research organizations, not only across Africa, but also the globe. In addition, more than 100 graduate students and a number of postdoctoral fellows contribute to icipe’s research portfolio annually. For more information visit: www.icipe.org.

Main Duties and Responsibilities:

• Prepares annual Programme Budgets with the office head and accounting officers at icipe Head Quarters;
• Supports the Country Head in contract administration for collaborators, consultants, visiting scientists and regular staff;
• Manages the office and supervises programme support staff;
• Handles procurement request and liaises with ILRI Supply Chain unit and icipe HQ;
• Manages Timesheet and leave tracking of Programme staff;
• Arranges travel and logistics for Programme staff, visitors from icipe HQ as well as stakeholders;
• Organizes workshops and coordinates with service providers, as well as ongoing activities like contact and relations with collaborators, file management and correspondences;
• Handles office equipment inventory management and tracking;
• Manages the office space and its facilities of icipe Ethiopia Office in close collaboration with ILRI Administration;
• Manages administrative issues of icipe Ethiopia office in collaboration with icipe Human Resources at HQ;
• Payment approval and review of supporting documents related to budget versus actual;
• Raises Payment Requests for consultants and interns.
• Advises the Office Head and all Project Leaders on all administrative and personnel matters;
• Represents icipe Ethiopia and the Office Head at administrative meetings and act on his behalf while on mission and absence from office;
• Develops and manages collaborator contracts and closely monitor performance and payments of such contracts;
• Facilitates the international recruitment process in coordination with icipe HQ;
• Facilitates linkages of the Programme within icipe/ILRI;
• Manages relationships on administrative matters with all icipe Ethiopia National Partners;
• Oversees the maintenance of effective Programme filing and documentation systems;
• Work closely with the Country Head and the Ministry of Foreign Affairs to ensure that entry visas and resident permits are obtained for Programme staff;
• Performs any other duties as requested by the supervisor.

Minimum Requirement:

Education:

• Master’s Degree in Business Administration or related field.

Experience:

• At least Five years of work experience, preferably some with international organizations.

Skills:

• Professional training/certification in project management an advantage.
• Communication, report writing, computer and electronic media skills etc.
• Knowledge of administrative/financial management of donor funded projects/programs;
• Experienced in developing and managing work plans, results-based budgets and monitoring and reporting progress and reviewing proposals;
• Fluency in oral and written English
• Experience in coordinating programmes with numerous partners;
• Team player with good communication and coordination skills;
• Attention to detail is essential.

Duty Station: Addis Ababa, Ethiopia

Position level: 3A.

Minimum Base salary: Birr 30,863 per month (Negotiable depending on experience, skill and salary history of the candidate)

Terms of appointment: Initial appointment is for three years renewable appointment based on performance and funding availability. icipe offers a multicultural, collegial research environment with competitive salary and excellent benefits in line with ILRI salary applicable for its Nationally Recruited Staff. icipe is an international and equal opportunity organization and believes that diversity of its staff contributes to excellence. The ILRI campus is set in a secure, attractive campus on the outskirts of Addis Ababa. Dining and sports facilities are located on site.

Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: PMO/12/16should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 9 March 2016.

To find more about ICIPE, visit our Website at http://www.icipe.cgiar.org

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/         

Suitably qualified women are particularly encouraged to apply.