Program Assistant - The Global Warming Policy Fund (GWPF)

The Global Warming Policy Fund (GWPF), helps the world find pragmatic solutions to our most pressing environment and development challenges.

GWPF’s work focuses on mitigating against global warming, valuing and conserving nature, ensuring effective and equitable governance of its use, and deploying nature-based solutions to global challenges in climate, food and development. GWPF supports scientific research, manages field projects all over the world, and brings governments, NGOs, the UN and companies together to develop policy, laws and best practice. The GWPF is recruiting for Program Assistant.

The Program Assistant, Research & Development position is a new role created to provide core administrative support in the areas of travel, communications, procurement, budget management, and time and effort reporting. The post will be based in the Regional Field Office. The position is a full-time post.

Over the next five years, the GWPF is committed to creating a Research and Development (R&D) lab as a center of expertise within the organization focused on:
i)    borrowing, adapting, and inventing more cost-effective solutions, 
ii)    testing and evaluating programs more quickly and comprehensively, and 
iii)     sharing knowledge about what works to encourage systematic learning and policy change. 

The R&D Lab will focus on addressing a small number of large issues, drawing from expertise within and outside of the humanitarian field. The lab seeks to maintain a culture of openness to new ideas, while maintaining a competitive and rigorous process for selecting new ideas to develop.

SCOPE OF WORK:
The Program Assistant, Research & Development will provide administrative support to the R&D Initiative. This position reports directly to the Program Officer for Research, Learning and Evaluation (REL).

RESPONSIBILITIES:

• Core Administrative Support
• Budget and finance
• Budget tracking for grants and operations
• Time and effort reporting: Monitor the TETRA system ensuring that grants have been allocated to the appropriate personnel, and that T&E reports are submitted in a timely manner each month.
• Budget review and development for proposals.
• Support the REL Officer to develop and track annual budgets, provide reforecast, check expenditures for accuracy, follow up and correct errors in the BVAs. Create and update portfolio documents tracking all grants.

Logistics

• Scheduling and administrative assistance to Senior Director, REL
• Comparing and choosing sites for events; sourcing venues, obtaining quotes for services, reviewing contracts, finalizing all procurement requirements
• Coordinating content and developing conference materials
• Reserving and booking flights, booking accommodation, procuring visas (including completing paperwork where possible), liaising where necessary with GWPF Country Program staff to arrange in-country travel logistics.

Procurement

• Serve as the focal point for procurement requests
• Manage the administration of procurements
• Tracking and initiating procurement requests
• Tracking and initiating requests related to hiring consultants
• Polinet – the GWPF’s intranet
• Take responsibility for maintaining and updating content

GENERAL JOB FUNCTIONS:
Maximize efficiency of the R&D Initiative through providing strong administrative support in the areas of budget and finance, logistics, procurement, and administrative support.

JOB REQUIREMENTS:

• Bachelor’s degree
• At least 1 year of related work experience, preferably for an International Non-Governmental Organization (INGO).
• Excellent organizational skills: the ability to work independently & productively in a fast-paced environment and ability to effectively see projects through from start to finish.
• Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment and work on a virtual team;
• Flexible work attitude, proactive and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance;
• Fluency in English, both verbal and written is required; language skills in French would be a strong asset;
• Excellent Computer skills: proficient in all MS Office, and some knowledge of database management and website development would be an asset.

How to apply:
Submit an updated C.V. and cover letter indicating the position on the subject line tohrm@gwpfund.org.

Kindly note only shortlisted candidates shall be contacted.