Human Resources Assistant Job at International Trade Centre UNCTAD-WTO

CALL FOR EXPRESSIONS OF INTEREST INTERNAL/EXTERNAL TEMPORARY

VACANCY ANNOUNCEMENT

Reference Number: ITC/TVN/42/2015

Date of issuance: 14 August 2015

Deadline for Application: 21 August 2015 (midnight Geneva time)

Post Title and Level: G-5, Human Resources Assistant

Duty Station: Geneva, Switzerland

Duration: four months

Organizational Unit: Division of Programme Support, Human Resources (DPS/HR)

The recruitment of GS positions is subject to local recruitment regulations.

To achieve excellence through workforce diversity and gender parity, ITC considers all qualified women and men equally, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully.

RESPONSIBILITIES

Under the direct supervision of the Associate Human Resources Officer and the general guidance of the Chief, Human Resources, the incumbent is responsible for the following duties

Recruitment and placement

• Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster.
• Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
• Maintains vacancy announcement files and tracks status of vacancy announcements.
• Prepares personnel actions.
• Advises staff on visa matters.

Administration of entitlements

• Reviews and processes requests for entitlements and claims.
• Assists in the review and processing of data pertaining to conditions of service.

General

• Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
• Sets up and maintains reference files/records (electronic and paper).
• Schedules appointments/meetings, monitors deadlines, etc.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Maintains automated database containing HR related statistics and prepares periodic reports.
• Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
• May provide guidance/training to less experienced staff.
• Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
• Performs data entry and extraction functions.
• Performs other duties as assigned.

EDUCATION

• Completed secondary education.

WORK EXPERIENCE

• A minimum of five years working experience in administration, of which at least two years must be in the UN system.
• Experience of working in Human Resources is an asset.

LANGUAGES

• Advanced knowledge of English.
• Working knowledge of French or Spanish is desirable.
• Knowledge of other UN official languages is an asset.

KNOWLEDGE, SKILLS AND ABILITIES

• Candidates must pass the ITC Microsoft Office Proficiency Test (MOPT).
• Knowledge of IMIS is required.
• Knowledge of United Nations / ITC Human Resources policies and procedures is required.

COMPETENCIES

For further information on competency based interview please click here Critical Job-Specific Values & Competencies

All staff members are expected to adhere to the ITC values and competencies, however, the ones indicated below are particularly relevant for this position

Values

• Integrity
• Professionalism
• Respect for Diversity

Core Competencies

• Communication
• Teamwork
• Planning and Organizing
• Accountability
• Creativity
• Client Orientation
• Commitment to continuous learning
• Technological awareness

How to apply

Candidates are required to complete an on-line application. To apply, please visit the ITC website at http://www.intracen.org/jobs which provides all related instructions on how to complete the on-line personal history form (PHF). Candidates should also submit a motivation letter.

Important

Applications received after the deadline or not compliant with the instructions will not be accepted. Only applicants possessing the required qualifications will be taken into consideration.

Only the successful candidate will be notified of the outcome of the selection. Applications from women and nationalities from developing and least developing countries are particularly encouraged. Note: Internal fixed-term staff, if selected, may be entitled to Special Post Allowance as per Staff Rule 3.10 ITC does not discriminate on the basis of gender, race, nationality, religion or other social criteria.

ITC is fully committed to the implementation of the resolutions of the United Nations General Assembly for gender mainstreaming and applications from qualified women and men are equally welcome.