TANESCO JOBS FEB 2014

The Tanzania Electric Supply Company (TANESCO) is focusing on increasing the outreach and service quality of its Energy products for Tanzanians. Next to its current passion as a leading provider of electricity is to be more efficient customer focused utility for Tanzania and beyond.

The Company has the largest electricity generation, transmission and distribution network in Tanzania. In order to reach its goals, the Company will, in the coming years invest heavily in its generation, transmission and distribution network, its business systems and human capital. TANESCO now invites applicants who are self-motivated, honest, hardworking and committed individuals to fill the under-mentioned posts.

Specific attributes for the Positions to be filled:

All Candidates must:-

 Demonstrate impeccable performance track record;
 Demonstrate highest degree of integrity;
 Possess good communication and interpersonal skills;
 Be self-driven and capable of working with minimal supervision;
 Be capable of delivering excellent results while working under pressure with tight deadlines;
 Possess knowledge and competency in Information and Communication Technology (ICT) application.
 Possess wide knowledge and working experience with Utility Companies specialized in energy.

1. SENIOR MANAGER PROCUREMENT (1 POST)
Reporting to: Managing Director
Division: Procurement Management Unit

POSITION OBJECTIVE

Planning and implementing Company’s goals and objectives so as to achieve its vision and mission for the procurement business unit. This involves directing, planning and implementation of the procurement plan to meet the company’s needs.

KEY RESPONSIBILITIES

1. Convene and attend all Tender Board meetings to ensure correct documentation of the Tender Board proceedings thereof.
2. Lead preparation of Corporate Procurement plan to ensure its implementation is in line with approved corporate annual budget.
3. Act as a Secretary to the Tender Board by supporting the functioning of the Tender Board to ensure decisions and directives of the Tender Board are implemented.
4. Review the Solicitation documents, Procurement plans, Procurement implementation plans, Procurement performance reports so as to ensure that the same comply with procurement principles and that they respond to the procurement needs of the Company.
5. Review Procurement Manual to ensure it responds to operational reality of the company and to ensure it is kept current with Public Procurement Act and other International Procurement Guidelines.
6. Manage disposal of company assets by Tender activities to ensure that the process is compliant to the Public Procurement Act.
7. Oversee maintenance of procurement records to ensure that all procurement activities are properly documented according to the Public Procurement Act requirements.
8. Develops continuous efforts to improve Procurement operations, decrease turnaround times, streamline work process and work cooperatively and jointly to ensure quality service to customers and stakeholders.
9. Maintains liaison with Vendors, Contractors and other Procurement stakeholders within procurement legal frame work of the Country to ensure that the Company is well represented in all matters related to procurement.
10. Prepares and issue approved procurement contract documents to suppliers/contractors and to ensure that respective monthly information reports are prepared for the Tender Board, Management, user functions and other stakeholders.
11. Maintains an appropriate Organization structure with adequate staff based on Company’s needs and priorities and management of staff in the procurement business unit is well coordinated.
12. Ensure that staff under Procurement Management Unit (PMU) at Zonal and Regional level are given appropriate support by the Zonal and Regional Managements and are monitored accordingly.
13. Plan and implement staff development training.
14. Prepare and submit relevant managerial and technical reports related to the procurement business unit operations.

KEY KNOWLEDGE, EXPERIENCE AND SKILLS YOU MUST POSSES:

• University Degree in Business Administration, Procurement & Commerce
• Certified Supplies Profession of the Procurement and Supplies Professional & Technician Board (PSPTB).
• At least 8 years of working experience in Energy Sector operations with five (5) years in a senior position in developing and managing procurements applying national and international standards in a large or reputable utility company/organization.

2. MANAGER PROCUREMENT - CONTRACTS & COMPLIANCE (1 POST) – JOB REF. 02
Reporting to: Senior Manager Procurement
Reporting Office: Procurement Management Unit – Head Office

POSITION OBJECTIVE
To ensure that signed contracts are executed as agreed and that monitoring of procurement activities is done to ensure adherence to the law as provided by the Public Procurement Act.

KEY RESPONSIBILITIES

1. Assist the Senior Manager Procurement in convening, attending to Tender Board and ensure that there is correct documentation of the proceedings and advice for compliance.
2. Assist the Senior Manager Procurement in the preparation of the Annual Procurement Plan as well as the Procurement Unit’s Business plan.
3. Ensures that there is appropriate support to Tender Board and that all decisions and directives of the Tender Board are implemented as related to contract and compliance.
4. Develops a system that ensures proper records and archiving of procurement records related to procurement process.
5. Liaise and create a good link between TANESCO and other procurement Authorities, i.e. PPRA, PSPTB, PPAA etc.
6. Research on new developments regarding tender methods, documentations, and liaise with PPRA for clearance as regards to their uses.
7. Follow up on executions of all contracts awarded to various service providers with the aim of ensuring compliance to the terms and conditions and to timely trigger the necessary actions in case of defaulting.
8. Provides a link with stake holders to the Contracts Management with the aim of getting all information regarding to contracts execution, order placement, payment and inspections for ensuring quality.
9. Overseas the daily postings of tender transactions to the computer system – TAProS and ensures that all staff abide to this requirement.
10. Prepares all pertinent reports related to all undertaking on Weekly, Monthly and Quarterly basis and that the same are submitted timely.
11. Provides updates as regards to procedures in regards to procurement process via procurement manuals.
12. Institutes the evaluation of staff in an objective manner.
13. Supervises all activities in the Compliance unit by ensuring that staffs are working within the agreed targets.
14. Assist the Senior Manager Procurement in responding to queries from audit or any related to procurement compliance
15. Plans and develops training needs assessment to staff in the unit to ensure they are well equipped with new skills to cope with changing environment.
16. Arrange and conduct monitoring activities related to all procurement transactions that are undertaken by Regions and Zones for best procurement practice on quarterly basis.
MINIMUM REQUIREMENTS:
• Bachelor’s Degree of Procurement and Materials Management from recognized Higher Institutions. Master’s Degree in relevant field will be an added advantage.
• Certified Supplies Profession of the Procurement and Supplies Professional & Technician Board (PSPTB).
• A minimum of 5 years of experience and 3 years as senior officer

3. MANAGER PROCUREMENT-TENDERING (1 POST) – JOB REF. 03
Reporting to: Senior Manager Procurement
Reporting Office: Procurement Management Unit – Head Office

POSITION OBJECTIVE
Responsible on ensuring that the flow of Procurement activities supports Company business units in their endeavor on implementing the approved Corporate Business Plan and Annual Procurement Plan.

KEY RESPONSIBILITIES
1. Coordinates Procurement Management Unit (PMU) Secretariat in all procurement proceedings onwards to Tender Board deliberations.
2. Coordinates both Tender Board and opening meeting by assisting the Senior Manager Procurement in convening and attending these meetings as per schedule and requirement of the Law.
3. Ensures that there is correct documentation of the procurement proceedings in both meetings.
4. Assist the Senior Manager Procurement in the preparation of the Corporate Procurement Plan as well as the Procurement Unit’s Business plan.
5. Ensures that there is appropriate support to Tender Board and that all decisions and directives of the Tender Board are implemented.
6. Ensures all outcomes of tender openings are implemented including recommendations of Evaluation teams and reports are returned timely.
7. Reviews the Procurement plan, implementation and performance reports with the aim of ensuring that they conform to procurement needs of the Company.
8. Assist the Senior Manager Procurement in managing all Minor and Micro procurement to ensure flow of office materials support in line with the Procurement Act.
9. Maintains good relations with vendors, contractors and other stakeholders in line with legal framework of our country.
10. Overseas the daily postings of tender transactions to the computer system – Tapros and that all staff abides to this requirement.
11. Prepares all pertinent reports related to the unit undertakings on Weekly, Monthly and Quarterly basis and that the same are submitted timely.
12. Supervises all activities that falls under Tendering unit by ensuring that staff are working within the agreed targets.
13. Ensures that staffs are given appropriate support in making sure that they perform well.

MINIMUM REQUIREMENTS:
• Bachelor’s Degree of Procurement and Materials Management from recognized Higher Institutions. Master’s Degree in relevant field will be an added advantage.
• Certified Supplies Profession of the Procurement and Supplies Professional & Technician Board (PSPTB).
• A minimum of 5 years of experience and 3 years as Senior Officer

4. PRINCIPAL PROCUREMENT OFFICERS (4 POSTS) – JOB REF. 04
Reporting to: Manager Procurement
Reporting Office: Procurement Management Unit – Head Office

POSITION OBJECTIVE
Implements procurement processes (goods, works and services) in a transparent, objective, economic and efficient manner, in accordance with relevant policies, Public Procurement Act, 2013, Regulations and guidelines.

KEY RESPONSIBILITIES
1. Liaise with user Department(s) to ensure improved procurement operations, reduce turnaround time, streamline work process and work competitively and jointly to ensure quality service to customers and stake holders.
2. Identify appropriate tender documents/request for proposals to ensure correct application of standard version issued by Public Procurement Regulatory Authority (PPRA) (for local funding) and/or donor agencies (in case of donor funding).
3. Assist the Manager Procurement in attending Tender Board Meetings and ensure that there is correct documentation of the proceedings.
4. Administer timely preparation of specific and general procurement notices for public advertisement to ensure equal opportunities to all eligible bidders to compete in providing goods, services or executing works.
5. Initiate timely preparation and submission of response to requested clarifications to ensure that bidders are consistently and sufficiently informed for preparation of responsive bids within bidding period.
6. Recommends names of tender evaluation committee members to ensure evaluation reports for Head office tenders are timely prepared, reviewed and submitted for the Tender Board adjudication.
7. Ensures that all approvals that are channeled through Circular resolutions are appropriately done and obtain approval from Tender Board Members timely as intended.
8. Implements Tender Board decisions including preparation of notifications, clarifications to bidders and acceptance letters to suppliers, consultants or contractors.
9. Overseas daily postings of all tender transactions to the Procurement computer system (TAProS) and PMIS and that all staff abides to these requirements.
10. Prepares all pertinent reports related to the unit undertaking on Weekly, Monthly and Quarterly basis and that the same are submitted timely.
11. Supervises all activities in the unit by ensuring that staff works within the agreed targets, and that any deviations to the set targets will not be tolerated.

MINIMUM REQUIREMENTS:
• Bachelor’s Degree of Procurement and Materials Management from recognized Higher Institutions. Master’s Degree in relevant field will be an added advantage.
• Certified Supplies Profession of the Procurement and Supplies Professional & Technician Board (PSPTB).
• A minimum of 3 years of experience.

REMUNERATION
A competitive compensation package based on performance and commensurate with the responsibility will apply to the successful candidates.

HOW TO APPLY
If you are interested in the position, apply by sending a brief application letter, clearly stating why you should be considered for the position and how you will add value. With the letter, concise curriculum vitae should be enclosed showing briefly your achievement /accomplishments for you to deserve to be considered for the position. Electronic applications are accepted.

Advert for this post can also be retrieved at www.tanesco.co.tz; all electronic applications must be forwarded to the email indicated at the bottom.

Phone calls soliciting for this position by applicants will automatically lead to disqualifications.

All applying for the mentioned jobs should quote reference numbers indicated against each post and should be submitted to the address below not later than fourteen days after the initial advertisement.

SENIOR MANAGER HUMAN RESOURCES,
TANESCO LTD UMEME PARK,
UBUNGO P. O BOX 9024
DAR ES SALAAM.

E-mail: seniormanager.humanresources@tanesco.co.tz