UNICEF Administrative & Finance Manager, P-4, Dar-es-Salaam, Tanzania

Under the supervision of the Chief of Operations, the incumbent is expected to manage the administrative and financial functions of the country office (i.e. administration, accounts, travel and ground transport) in support of the country office programme. Monitors the appropriate disbursements of funds and payments of accounts in accordance with the rules, regulations and established budgetary limits.

Qualification: Advanced university degree in Accounting, Business Administration, Financial Management, Economics, or directly related technical field(s). Valid professional certification (CA; CPA; etc.) from an accredited chartered accountancy institution, in conjunction with a relevant first-level university degree, may be taken in lieu of an advanced university degree.

Minimum of eight years of relevant experience at the national and international levels in office management, finance, budget, accounting, ICT, human resources, supply or administration.

Previous hands on experience in a supervisory/managerial capacity is required.

Work experience in emergency duty station is an asset.

Fluency in English is required. Knowledge of an additional UN Language (Arabic, French, Spanish, Russian, Chinese) is considered an asset.

Key Expected Result: 1. Manages bank accounts in accordance with UN/UNICEF financial rules and regulations and local banking practices. Forecasts liquidity and monitors the cash position. Supervises reconciliation of bank statements, keeps abreast of all procedures and regulations regarding the maintenance of bank accounts, exchange and interest rates, etc. Responsible for the safekeeping of cash and cheques.

1. Certifies the appropriate, accurate and timely processing and recording of expenditures and disbursements (e.g. MIP, travel claims, pension fund, insurance, direct cash transfers), in the VISION system, in accordance with established rules and regulations. Also ensures recovery of advances and accounts receivable.
2. Reviews internal controls for compliance with all the administrative and financial systems and procedures, ensuring accuracy, promptness and appropriateness of information.

Briefs the staff on the application and interpretation of UN/UNICEF accounting and financial rules, regulations, procedures and policies.

1. Responsible for the systematic review of office premises to ensure a good and secure working environment for all staff members. Reviews and monitors contractual arrangements with administrative service providers to ensure that the terms and conditions of all contracts are being adhered when providing services.
2. Supervises travel and transport services. Briefs staff on all policies and procedures covering official travel; reviews reports on use of petrol, mileage, driver overtime records, and maintenance services.
3. Manages and controls non-expendable properties inventory, its utilization and disposal in accordance with IPSAS rules. Ensures the safekeeping, annual physical inventory, including cost analysis and recommends replacement/disposal of administrative equipment and supplies.
4. Undertakes periodic oversight visits to sub-offices for administrative and financial issues. Monitors and evaluates systems, procedures and compliance with rules and regulations. Provides training and guidance as appropriate.
5. Identifies and proposes appropriate office accommodation,(i.e. purchase vs rental, ensures maintenance of premises, security of staff, office premises, equipment and supplies). Also advises staff on appropriate housing accommodations.

Competencies: Communicates effectively to varied audiences, including during formal public speaking.

Able to work effectively in a multi-cultural environment.

Sets high standards for quality of work and consistently achieves project goals.

Has good leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear.

Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.

Translates strategic direction into plans and objectives.

Demonstrates and shares detailed technical knowledge and expertise.

Creates organization-wide processes to help ensure that all adhere to procedures and policies.

Adjusts team or department's approach to embrace changing circumstances.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation. If you want a challenging career while improving the lives of children around the world UNICEF, the leading childrens rights organization, would like to hear from you.

Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this and other vacancies, quoting E-VN-2013-000420. Applications must be received by 2 April 2013.

Please note that only candidates who are under serious consideration will be contacted.

In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities: well qualified candidates are strongly encouraged to apply.

How to apply:

Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this and other vacancies, quoting E-VN-2013-000420. Applications must be received by 2 April 2013.