Solidarités International HR Coordinator - Juba

MISSION

Solidarités International is an international humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 30 years the association has focused on meeting three vital needs - water, food and shelter - by carrying out emergency programmes followed by longer-term reconstruction projects. Whilst fully respecting the assisted populations’ customs and culture, Solidarités International’s programmes are implemented through the joint expertise of around 180 expatriates and 1500 local managerial staff and employees. Solidarités International is currently present in Africa (Central African Republic, South Sudan, Kenya, Somalia, Mali, Niger, Mauritania, Chad, Democratic Republic of the Congo, Ivory Coast), in Asia (Afghanistan, Thailand, Bangladesh, Myanmar and Pakistan), in the Middle East (Syria and Lebanon) and in Haiti.

The conflict between Northern and Southern Sudan is known as the longest war in Africa, brought on by a long history of colonial policies of British and Egyptian influence, marginalization by powerful northern regimes and cultural and traditional clashes. Six and half years after the signing of the Comprehensive Peace Agreement (CPA) signed in Nairobi in January 2005, South Sudan became the youngest country in the World on July 9th 2011. A new highlight for a country familiar with extreme figures : among others, a challenging environment with only 60 km of asphalt road in a country bigger than France, a complex social environment with more than 60 ethnic groups and dialects and a high level of illiteracy. On a humanitarian point of view, the country can be characterized by the acute needs of its population in having access to basic services, due to the lack of infrastructure, and lack of qualified persons to run these structures. These needs have been compounded by massive influxes of returnees from North to South Sudan. This is the reason why South Sudan is considered as one of the most challenging humanitarian country in the world.

Solidarités International (SI) currently implements 2 kinds of programs:

• Rural and semi-urban WaSH activities in three states in the North East part of the country: Jonglei, Upper Nile and Unity, targeting counties prone to receiving IDPs and/or returnees and prone to natural disaster (namely flooding). SI is also deeply involved in the coordination of the WaSH actors in Unity and Upper Nile States by being the State Focal Point for the WaSH cluster. Upper Nile and North Jonglei programs are operated out of Malakal, the Upper Nile State capital, while Unity State programs are administrated from an office in Bentiu, the Unity State capital.
• Emergency WaSH interventions in the camps welcoming Sudanese refugees in Upper Nile and Unity States (Yusuf Batil & Yida). These projects started respectively in June and July 2012, following the rapid assessments made by the WaSH Emergency, Preparedness and Response (EP&R) team that is in place since September 2011.

Objectives of the Position

The HR coordinator carries out administrative, Human resources issues of the mission in compliance with donor procedures and laws in South Sudan.

He/she is also the one charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the mission. He/she supports, monitors and trains the members of his/her team. His/her main tasks are:

• Administrative management of personnel
• Team management
• Analysis of socio-economic context
• HR procedures follow-up
• Salaries validation
• Insure proper filling and archiving of HR documents
• Insure payment of taxes

Priorities for 2013:

• Verify HR filling procedure for each and every base
• Follow-up of the national staff evaluations of the mission and support managers in the process,
• Monitoring and follow up of the cost of living prices on the mission,
• Revise the Penalty Code
• Conduct a survey related to Medical services avalaible in the country for national staff and ajust the medical policy if needed
• Finalize the HR handbook with all HR procedures
• Train the Human Resources Coordinator Assistant

MAIN TASKS

HR management of national staff

• Design all necessary HR policies and procedures according to the local context (social, economic, and legal) and present them to country director and HR HQ for validation;
• Ensure implementation of HR policies and procedures in the country;
• Validate contracts and end of contracts;
• Create an HR manual and update it when necessary;
• Revise the remuneration policy and the salary scale after studying the social and economic context and after conducting a benchmark on INGO and private sector companies’ practices;
• Follow-up and analyze the cost of living;
• Supervise the updating, archiving, handling and security of SOLIDARITES INTERNATIONAL personnel files;
• Validate the monthly payroll after checking the legal requirements (taxes, overtime rates…);
• Ensure communication with staff through meetings and official memos;
• Consolidate the monthly mission organization chart;
• Ensure respect of local labor law, monitor its evolution in collaboration with a lawyer, provide legal advices to managers;
• Follow-up disciplinary cases and appropriates measures;
• Follow-up disputes and legal cases and represent SOLIDARITES INTERNATIONAL before administrative and legal authorities;
• Promote the establishment of a staff representatives system in accordance to the local labor law;
• Anticipate legal and social risk related to staff for SOLIDARITES INTERNATIONAL in South Sudan;

HR management of expatriates

• Follow-up administrative issues (contracts, R&R, visas, registration);
• Process visas and work permit;
• Make sure that all expatriates have a regular appraisal interview with their manager;
• Answer to expatriates’ questions on HR policies (remuneration, R&R, medical, training policies);
• Organize welcoming briefings for new arrival ensuring they get the welcome to South Sudan document;
• Conduct briefings on the code of conduct;
• In collaboration with country director, coordinators , design and update a succession plan;
• Advise the Country Director regarding disciplinary actions and procedures
• Upon request of the Country Director, advise him/her on minimum standards for living conditions;
• Identify reference clinics or health facilities;

Training for national staff and expatriates

• Collect training needs through appraisal interviews and coordinators’ strategic orientations
• Design a training policy and an annual training plan;
• Identify training opportunities;
• Liaise with HQ for the regional technical week;
• Train managers and staff on skills appraisal system and how to conduct an appraisal interview;

Team management

• In collaboration with the administrators define the needs for HR administrative personnel on the mission and recruit in accordance with the allocated resources and Solidarités International operational strategy;
• Coordinate, schedule and supervise the activity of the HR administrative team;
• Organize and facilitate meetings, workshops and trainings of the HR administrative team;

Reporting/Proposal/external representation

• Ensure reporting to headquarters;
• Organize and run information and coordination meetings
• Establish and maintain relations at a national level with administrative authorities linked to HR;
• Develop network with other INGO related to HR issues, participate to the HR working group of the NGO forum;
• Participate in drawing up proposals by providing advices on the team structure and forecast HR costs;
• Draw up the HR annexes for the donor reports

PROFILE

Qualifications

Experience:

• Bachelor’s degree or equivalent
• Minimum of 3 year human resources management experience in humanitarian relief contexts
• Demonstrated knowledge of administration/HR procedures, preferably experienced in a developing country
• Experience in human resources management of Solidarités Donors funded programs
• Management and supervisory experience
• Previous experience in Southern Sudan is major advantage

Skills:

• Strong management and training skills
• Strong initiative with solid organisational, diplomacy and communication skills
• Strong analysis skills,
• Stress management skills
• Ability to work well within a team
• Strong capacity of adaptation, ideally from working/living in a developing country

Language:

• Fluent English – written and spoken
• Arabicis an asset

Computer skills:

• Proficiency in Microsoft Office Suite, working knowledge of spread sheet and database management.
• Knowledge of Homere is an advantage.

STATUS

Salaried post: According to experience from 1700 euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 600 USD. Solidarités International will cover accommodation and travel expenses from the expatriate’s home country to the site of the assignment.

• Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
• Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).

DURATION

12 months beginning 13/03/2013

CONTACT

Marie Beatrix Carrale

How to apply:

CV and Cover letter

https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?I...