PROGRAM ASSISTANT

DATE  :                                   MARCH 01, 2013

FROM :                                   HUMAN RESOURCE OFFICE, USAID/ETHIOPIA

SUBJECT :                             JOB/VACANCY ANNOUNCEMENT NO. 07/13

TO :                                         ALL QUALIFIED APPLICANTS

(WITHIN THE MISSION)

TITLE OF POSITION            :          PROGRAM ASSISTANT

LOCATION OF WORK :        US EMBASSY, ENTOTO ROAD   

HOURS :                                 FULL TIME 40 HOURS PER WEEK

FINAL FILING DATE           :          MARCH 15, 2013

SALARY: FSN-08 (USD 7,039 to USD 12,667) depending on the candidate's earning history, qualifications and experience.  This position may initially be filled at a trainee level which is equivalent to FSN-07 (USD 6,212 to USD 11,180).

MAJOR DUTIES AND RESPONSIBILITIES: The Program Assistant performs all administrative activities and logistic functions that are necessary to run the Basic Education Services Office (BES) and assist in programmatic activities.  S/he acts as a Contracting Officer Representative/ Agreement Officer Representative (COR/AOR) for at least one large program. S/he Maintains and manages filing system; records and documents; receives and controls correspondences; and obtains project data and documents; monitors the implementation of financial utilization plans of on-going programs and projects; works with BES AORs/CORs and Activity Managers to close-out completed programs. S/he is also responsible for handling BES office staff travel arrangement; organizing meetings and workshops and budgets for workshops; and other similar administrative matters. S/he also performs other administrative and program related activities as requested by BES Office Chief and Deputy Office Chief.

MINIMUM QUALIFICATIONS: In order to qualify, the applicant must possess the following:

EDUCATION:    BA Degree in management or related field is required.

EXPERIENCE: Four years of experience in logistic coordination and administrative activities.            

LANGUAGE: Ability to communicate effectively in both spoken and written English (level IV) is required. Knowledge of Amharic language is essential. This will be tested.

KNOWLEDGE, SKILLS, AND ABILITIES:  The Program Assistant must have good knowledge of basic rules and regulations of the US Government, particularly the Automated Directive System (ADS) as they relate to personnel, acquisition and procurement, and projects. Knowledge about office management, Project designing, planning, monitoring, documentation is essential. Knowledge of USAID program implementing partners in Ethiopia and host country’s system of government, labour law, and geography is also important. Computer skills in processing Word, Spreadsheets, Databases and Internet are essential. He/she also must have good communication skill.

APPLICATION & SELECTION PROCESS: All applicants must submit a completed form {Universal Application for Employment (DS-174) ;} to USAID/Ethiopia, Human Resources Office P. O. Box 1014, Addis Ababa, Ethiopia on or before the final filing date.  Late and incomplete applications will not be considered.  Each applicant must fully explain his/her job-related duties and qualifications on the application form in order to provide for an accurate evaluation of his/her education, training, and experience. All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, physical disabilities, or membership in an employee organization. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process please notify the Agency. Applicants who are not contacted within thirty days after the final filing date are to assume that their applications were not accepted.

Applications will be initially screened by the Human Resources Office to determine whether applicants have met the advertised minimum qualifications. A list of qualified applicants will be referred to the Hiring Office for further consideration and screening.  Final selection of candidates will be made and those selected will be invited to an interview in order to select the best-qualified candidate. 

Individuals wishing to have their applications returned in the event that they are not selected for the position must enclose a self-addressed stamped envelope.   The USAID Mission assumes no liability for the loss or mishandling of applications.  For additional information about the position and/or the selection process, please contact the Human Resources Office at 011 130 6002 ext. 6031, 6035 or 6043.

NOTE: APPLICATION FORM IS AVAILABLE FREE OF CHARGE UPON REQUEST AND ARE ALSO AVAILABLE FOR DOWNLOAD FROM THE INTERNET http://ethiopia.usembassy.gov/job_opportunities.html.  FINAL SELECTION OF A CANDIDATE IS BASED SOLELY ON THE ADVERTISED QUALIFICATION IN A COMPETITIVE PROCESS.  INDIVIDUALS WHO MEET THE MINIMUM QUALIFICATIONS ARE STRONGLY ENCOURAGED TO APPLY.