KEMI JOBS MARCH 2013

KENYA EDUCATION MANAGEMENT INSTITUTE

The Kenya Education Management Institute (KEMI) is the capacity building agency of the Ministry of Education. 

The Institute is seeking to recruit suitably qualified Kenyan citizens to fill in the following vacant positions: 

1. 1. HUMAN RESOURCE MANAGER JG: N (Ref: KEMI/HR/2/1/2013.

(Gross Salary Kshs.81,930.00)

Reporting to the Deputy Director/Finance & Administration the successful candidate will be responsible for:

• applying Human Resource policies, strategies and practices,
• formulating and implementing the Human Resource management plan,
• managing Human Resource data (payroll, records),
• Coordinating staff issues (recruitment, deployment, training, development, and performance).
• Providing Human Resource advice to the Management as and when required.

Minimum requirements

• A Masters degree in Human Resource Management or related field from a recognized institution
• Higher Diploma in Human Resource Management.
• Membership to a relevant professional body is essential.
• At least 3 (three) years of relevant professional HR practice in a recognized organization.
• Demonstrated professional competence in Human Resource Management and handling confidential information.
• Knowledge in Public Sector Human Resource provisions is an added advantage.

• Excellent interpersonal skills.
• Computer proficiency.

2) TRAINERS JG: “N” (25 POSTS) Ref: KEMI/HR/2/2/2013

Gross Salary Kshs.81,930.00

Successful candidates will be reporting to the Deputy Director Training

Duties and Responsibilities:

• Plan, organize and coordinate Training programmes.
• Ensure quality of training programmes
• Coordinate certification for the participants of training programmes.
• Prepare budget proposals for the training programme
• Prepare and submit training reports in a timely manner.
• Engage in research, innovation and product development

Minimum Requirements

• A Master degree in Education, Strategic or Business Management from a recognized instituition.
• Minimum three years of experience in managing capacity development programme
• Good grasp of research and proposal writing and writing proposals
• Strong analytical and problem solving skills.
• Excellent communication skills and interpersonal relationship
• Innovative, team player and highly motivated.
• Good Computer skills
• Knowledge of E- learning and financial management is desirable.

3) RESEARCH OFFICER JG: N Ref: KEMI/HR/2/3/2013

Gross Salary Kshs. 81,930

Duties and Responsibilities

Reporting to the Deputy Director/Training the successful candidate will be responsible for:

• Providing leadership and direction to the KEMI research department and support service units.
• Undertake research, research staff management and research training, as well as research advancement.
• Stakeholder liaison and client support will be aspects of this position, as well as international collaborations.
• Leading large research projects, and raising research funds.

Minimum requirements

• A Masters degree in Social sciences or Research or related field from a recognized institution
• A PhD in Education Administration will be an added advantage
• At least 3 (three) years of relevant experience in research
• Demonstrated professional competence in supervising and conducting research projects

• A high and sustained publication record in reputable research journals
• Good communication report writing skills
• Computer proficiency in statistical analytical packages

1. 4) Hotel Manager Job Group ‘N’ Ref: KEMI/HR/2/4/2013 

Gross Salary Kshs. 81,930

Duties and Responsibilities

Reporting to the Deputy Director Finance and Administration the role of Hotel Manager will be to:

• Plan, organize, direct, control, and coordinate all hotel operations
• Develop and implement quality guests services standards and feedback system
• Ensure adequate systems are in place to safeguard the safety and security of guests, employees and Institute’s property
• Give advice on the formulation and implementation of financial and operational policies of the hotel
• Contribute to the marketing of the hotel
• Keep good public relation with the guests/visitors, local community and staff.
• Draw up budget for the hotel

Minimum Requirements

• Degree in Hotel Management or Diploma in Hotel Management from Utalii College.
• A minimum of three (3) years relevant experience in a similar establishment.
• Strong report writing skills.
• A team player with high integrity.
• Excellent communication, interpersonal and advisory skills.
• Has basic knowledge of labour laws.
• Offer mature leadership.
• Computer proficiency.

5.) CHIEF INTERNAL AUDITOR JG: M (Ref: KEMI/HR/2/5/2013.)

(Salary – Gross Salary ksh.71,090.00)

Duties and Responsibilities

Reporting to the Director, the successful candidate will be responsible for:

• developing Internal Audit Plans,
• undertaking internal audits,
• setting up risk committees in the institution,
• establishing and ensuring management of a risk-register in each department,
• providing recommendations to the Director and management and following through of all action points with departments until they have been fully addressed.

Minimum requirements

• Bachelor degree in commerce or equivalent from a recognized institution and CPA (K) qualification or other internationally recognized accounting qualification.
• At least 3 (three) years working experience in Audit, with evidence of internal audit assignments, in a recognized organization
• Demonstrate integrity, professionalism and teamwork
• Excellent Interpersonal skills
• Computer proficiency

6) Sales and Marketing Officer JG ‘M’ (1 Post) KEMI/HR/2/6/2013

( Gross Salary Kshs.71,090.00)

Duties and Responsibilities: 

• Reporting to the Deputy Director/Finance & Administration, the successful candidate will be responsible for:
• Heading the sales and marketing department.
• Setting of targets and making sure that they are met within the budgeted profit margins.
• Strategize on increasing revenues and formulation of budgets.
• Identifying new regions where the KEMI services can be introduced.
• Draw and implement business plan for KEMI.
• Organizing interactive programs to disseminate marketing information Facilitating and supporting development of market place entrepreneurs; identifying profitable business linkages for the institute.
• Identifying and pursing market opportunities locally to improve market access for institutes’ products and services.
• Monitoring and evaluating competitor activity, providing market information and intelligence; and conducting market surveys.
• Ensuring that clean debtor’s ledger is maintained.
• Protecting, developing and growing the existing client base.
• Enhancing customer satisfaction.
• Documenting, reporting and discussing execution of plans, sales and margin analysis and overall productivity with the Director.
  
  Minimum Requirements
• A Degree in marketing or other relevant field from a recognized institution.
• Relevant working experience for at least 3 years.
• Good interpersonal relationships and analytical skills.
• Excellent written and oral communication skills.
• Team player and result oriented.

1. 7) SENIOR ACCOUNTANT JG: L( Ref: KEMI/HR/2/7/2013 )

(Salary – Gross Salary Kshs.63,410.00)

Duties and Responsibilities

Reporting to the Head of Accounts the successful candidate will be responsible for:

• Managing petty cash and ensure proper use of institutional funds,
• Receiving and receipting monies received and ensuring that the same is kept in good custody and banked on time,
• Effect payments against duly authorized payment vouchers,
• collect bank statements and bank balances,
• Maintain up-to-date registers of daily collections and banking summaries, and to summarize and remit all sales documents to the Head of Accounts on daily basis.
• Process all transactions to the financial accounting software, and attend to audit matters that may be raised.

Minimum requirements

• Bachelor degree in commerce or equivalent from a recognized institution
• CPA (K) qualification or other internationally recognized accounting qualification
• 3 years relevant work experience in a recognized organization
• Conversant with public financial rules and regulations
• Sound understanding and ability to use accounting software and packages
• Excellent Interpersonal skills
• Computer proficiency

8) Examinations Officer JG N (1 Post) KEMI/HR/2/8 /2013

Gross Salary Kshs. 81,930

Duties and Responsibilities

Reporting to Deputy Director/Training, the successful candidate will be responsible for:

• Coordinating preparation of examination papers involving assessment by written papers in the Institute.
• Preparation of examinations budget.
• Maintaining records of all marks for use at the end of examination and at the full meeting of the Academic Board and submit to the Director for approval.
• Ensuring current examination regulations and conventions are adhered to.
• Liaising with both Internal and External Examiners and with relevant Heads of Departments.
• Informing all External Examiners of the timetable of the examination preparation, and to ensure that they have the relevant programme information.
• Supervision of examinations.
• Coordinating marking of examination papers and processing of marks.
• Coordinating marking of examination re-sits and processing of results.
• Organizing exam materials, providing safe custody of and organizing examination stationery and materials, including question papers, in accordance with set regulations.
• Coordinate setting and moderation of exams.
• Keep in custody all data related to exams.
• Ensure exam security.
• Analysis and grading of exams

Minimum Requirements:

• A Degree in education or equivalent
• 3 years relevant work experience with an examining body.
• Must be ICT literate and able to use the internet, eg consult websites, access information, download material/make entries electronically
• Operate the institute’s database, produce and operate spreadsheet packages, produce analyses, use email.
• Excellent interpersonal skills
• Team player.

9) Admissions Officer JG “K” (1 Post) KESI/HR/2/9/2013

Gross Salary Kshs.47,265.00

Duties and Responsibilities.

Reporting to Deputy Director/Training, the successful candidate will be responsible for the following:

• Generate all admission letters and communication as directed.
• Maintain inventory of admission materials, class lists, waitlists, applications and publications.
• Notify the Director of admissions of items requiring tracking of application documents, enrollment, documents, etc.
• Process admissions documents, providing safe custody of materials in accordance with set regulations.
• Assist with maintaining Admissions office records (enquiry forms, enrolment reports, rejected/withdrawn applicant files, and other miscellaneous filing).
• Review Admissions applications, write summaries and make recommendations regarding acceptance.
• Perform other related duties as may be assigned.
  
  Minimum Requirements
• Completion of a recognized bachelor's degree program in education, administration or equivalent.
• Excellent communications, computer, writing, administrative, and interpersonal skills.
• At least three years of relevant work experience.
• Outgoing, friendly attitude.
• Enthusiastic about democratization of higher education.
• Good public relations.
• Innovative, team player and highly motivated.
• Computer literate.

10) Receptionist Assistant JG ‘J’ (1 Post) KEMI/ HR/2/10/2013

Gross Salary Kshs. 35,652.00
Main Duties and Responsibilities:

Reporting to the Executive Secretary, Receptionist Assistant will be responsible for the following:

• Be in charge of the Reception area, operate Reception Switchboard/answering all incoming calls.
• Keeping all relevant paperwork up to date and accurate.
• To ensure that all needs of the client are met and exceeded in a professional and friendly manner.
• Timely and courteous welcome of guests on arrival at the reception desk and to advise the hosts as soon as guests arrive.
• Ensure that all external guests are directed to the appropriate area of the institute or are met by their hosts.
• Understand all standards and procedures and ensure they are followed.
• To have a comprehensive knowledge of all facilities and core organizational operations including awareness of all new senior clients/personnel.
• Undertaking filing, binding and copying of documents as instructed.
• Performing clerical duties as and when instructed.
• To undertake any typing requested by management.
  Minimum Requirements:
• Diploma in Secretarial training.
• Switch board operational training.
• Certificate in customer service training.
• 3 years relevant work experience.
• Good public relations.
• Computer literate

11) PROCUREMENT OFFICER JOB GROUP “J” (1 POST) KEMI/ HR/2/11/2013 

Gross Salary Kshs. 35,652.00

Key responsibilities

Reporting to the Senior Supplies Chain Management Assistant, Officer’s role will be to:

• Preparation and implementation of organizational procurement plan.
• Ensure adherence to Procurement Act and Regulations.
• Facilitate in collaboration with other departments timely procurement of goods and services.
• Ensure appropriate maintenance of re-order levels of goods.
• Update records of new assets acquired for purpose of insurance.
• Prepare and carry out Board of survey as and when required.
• Carry out price comparisons and ensure purchase of goods and service as per specifications in line with the public procurement regulations.
• Ensure adherence to procedure of QMS.
• Secretary to the tender committee.
• Follow through on all the procedures-sourcing quotation, summary bid analysis.
• Maintain close communication with the vendor as to the delivery schedule.
• All other duties as may be assigned by Management.

Minimum Requirements

• A KCSE Mean grade C with a minimum of C- in Mathematics and English or Kiswahili or its recognized equivalent qualification from KNEC.
• Diploma in Supplies Management (Foundation Stage) or its equivalent from recognized Institution.
• Minimum of 3 years experience in a comparable and relevant position.
• Should be proficient in computer use and its application in relevant area
• Excellent communication and interpersonal skills
• Competent in basic Computer packages MS Office suite and relevant finance related packages.

12) SECRETARY     JOB GROUP J (5 POSTS) Ref: KEMI/HR/2/12/2013 

Gross Salary Kshs. 35,652.00

Minimum Requirements

• Diploma in Secretarial Studies from KNEC or equivalent
• certificate in computer applications from recognized institution
• minimum of three (3) years relevant experience
• Public relation skills
• Interpersonal skills

13) Printing Press Operator JG E/F (2 Posts) Ref: KEMI/HR/2/13/2013

Gross Salary JG:E Kshs. 18,365.00

Gross Salary JG: F Kshs. 19,505.00

Duties and Responsibilities.

Reporting to Head/ Administration Printing Press Operator’s role will be:

• Responsible for the preparation and operation of printing machine Auto Press Knight
• Coordinates workload schedule to meet customers’ and the Institute’s deadline while achieving maximum productivity.
• Works closely with other team members to achieve and exceed customers’ expectation.
• Confirms proper materials are being utilized in the printing production e.g (paper, ink,etc).
• Visually inspects products throughout the run for quality
• Complies with all safety procedures.

Minimum Requirements

• KCSE with C or equivalent.
• Prior printing experience of 3 years or more.
• Thorough knowledge of problem solving on machines and its maintenance.
• Attentive to details.

14) Bookshop Assistant JG: H (1 Post) Ref: KEMI/HR/2/14/2013 

Gross Salary Kshs. 30,313.00 

Duties and Responsibilities 

Reporting to Head of Finance and Accounts, the Bookshop Assistant’s role will be to:

• Keep a running inventory of books and other bookstore stock.
• Plan, organize, and coordinate the day-to-day operations of the bookshop.
• Maintain textbook stock on the sales floor and overstock.
• Respond to customer questions and complaints about book returns.
• Develop and implements procedures for receiving and storing books and other bookstore stock.
• Process orders, receive and unpack incoming orders, checking against items listed on requisitions, invoices or other order forms.
• Calculate prices for textbooks.
• Develop and implement work policies, methods, and procedures for all operations of the bookshop.
• Investigate, evaluate, and implement improvements, expansion, and termination of products and services available through the bookshop.
• Develop and implement internal controls to safeguard the assets of the bookshop including cash and inventories.
• Resolve difficult problems regarding the ordering, receiving, and billing aspects of bookshop operations with publishers and vendors.
• Interview sales representatives regarding new or improved products, sales promotions, trade practices, and sales trends.
• Prepare the annual budget of assigned operational areas and reviews and controls expenditures of funds.
• Organize and supervises annual and periodic inventories.
• Institute and maintains computer systems supporting sales, inventory, and general administrative functions in a bookshop and acts as the computer systems administrator.
• Initiate and coordinate the requisitioning and acquisition of textbooks, school supplies, and related materials with the academic department chairpersons, and instructors.
• Order or supervise the ordering of textbooks, school supplies, giftware, and sundries from publishers and vendors.
• Determine space allocation for sales area, type of store fixtures, and design of display layouts.
• Prepare and supervises the preparation of reports and correspondence relating to bookshop and associated operations.
• Investigate consumer complaints and takes appropriate action.

Minimum Requirements

• A Diploma in Business Management or equivalent qualification from a recognized institution;
• Served in the grade of a Bookshop Assistant or comparable position for a minimum period of three (3) years in institution of higher learning.
• Demonstrated administrative and managerial capability in organizing bookshop services;
• Initiative, team player and highly motivated and;
• Computer literate.

15) Artisan-Plumbing/Electrician JG ’G’ (1 Post) KEMI/HR/2/15/2013

Gross Salary: Kshs. 26,442.00

Key responsibilities

• Installation of piping work, repair and maintenance of water accessories
• Maintenance of electrical wiring and devices
• Ensuring general lighting is in proper working condition
• Trouble shooting on all electrical appliances
• Understanding general repair works in the institute
• Any other duties that may be assigned from time to time
  
  Minimum Requirements
• KCSE grade D plain or its accepted equivalent.
• Certificate in Trade Test Grade I in plumbing/Electrical from recognized institution.
• A diploma in electrical/plumbing will be an added advantage
• 2 years relevant experience.
• Good public relations.
• Excellent communication and interpersonal skills.
• Innovative, team player and highly motivated.
• Computer literate.

• Application: Please apply online through the email address hr@kemi.ac.ke
  Only candidates who meet the set criteria for each position should submit their applications with:
  1. Updated CVs 2) Details of their day time contacts 3) notice period required to take up appointment 4) name and contact of three referees while at the same time attaching copies of all certificates, to be emailed on or before 29^th March 2013. All emails should have the respective job reference number clearly marked.
  KEMI is an Equal Opportunity Employer. Any form of canvassing shall lead to disqualification. Only shortlisted candidates shall be contacted
  Director/Chief Executive,
  Kenya Education Management Institute (KEMI),
  P.O. Box 62592-00200
  Nairobi, Kenya