Consular Assistant

Consular Assistant – FSN-07; FP-07*ANNOUNCEMENT NUMBER:  16-2013

OPEN TO:  All Interested Candidates 
POSITION:  Consular Assistant – FSN-07; FP-07*
OPENING DATE: March 11, 2013
CLOSING DATE: March 25, 2013
WORK HOURS: Full-time; 40 hours/week
SALARY: *Not-Ordinarily Resident: FP-07 or FP-07* (Starting salary to be determined by Washington)

NOTE:   For ordinarily resident employees, salary will be paid in local currency using the established exchange rate.

NOTE:  ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission Addis Ababa is seeking an individual for the position of Consular Assistant in the Consular Section of the Embassy. 

BASIC FUNCTION OF POSITION

The incumbent carries out various operations to process applications for visas, passports, and other consular services in a timely manner.  Advises the unit supervisor about daily/weekly/monthly priorities, case processing capacity of the unit and resource requirements.  Serves as a  subject matter expert on procedures and provides guidance to Correspondence Unit staff and other members of the staff on case work.  Prepares periodic reports used to develop the annual Consular Package report.  Transfers files both physically and electronically to and from  other posts.  Makes requests for files from other posts. Screens consular applications according to applicable immigration laws and Department of State and Department of Homeland Security regulations, ensuring that they are complete and accurate.  Screens cases for fraud indicators, and advises adjudicating officers.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.  Contact (251-11-130-60-00, Ext. 6383)

QUALIFICATIONS REQUIRED

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.  Supporting documentations (e.g., letters of employment, certificates, driver’s license, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above should also be submitted.

1. Required Education:  Completion of Secondary School education is required. 
2. Required Prior Experience:  Minimum of three years of progressively responsible experience in administration, providing government services or para-professional work is required.
3. Language Requirement: Level 4 (Fluent) Speaking/Reading English and Amharic; and Level 4 (Fluent) speaking and Level 3 (Good working knowledge) reading/writing of Somalia language is required. 
4. Other Skills:  Incumbent must have knowledge of Ethiopian civil law as it applies to identity and relationships, and competency in using MS Office Suite is required.
5. Interpersonal skill Requirement:  Incumbent must have good working relationship with colleagues and be able to work steadily in a difficult environment and under considerable pressure from highly emotional clients.
SELECTION PROCESS 
When equally qualified, US Citizen Eligible Family Members (AEFM) and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required qualifications above in the application.
  
ADDITIONAL SELECTION CRITERIA:  
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.  
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application: 
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); and 
2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE; plus DS -174
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., letters of employment; essays, certificates, awards; driving license; and copies of degrees earned) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. 
Failure to do so will result in an incomplete application. 
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes  
       or No; if yes, provide number)
H. U.S. Social Security Number and/or Identification Number
I. Eligibility to work in the country (Yes or No) 
J. Special Accommodations the Mission needs to provide 
K. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type  
L. Days available to work
M. List any relatives or members of your household that work for the U.S.  Government (include their Name, Relationship, & Agency, Position, Location)
N. U.S. Eligible Family Member and Veterans Hiring Preference 
O. Education 
P. License, Skills, Training, Membership, & Recognition
Q. Language Skills 
R. Work Experience
S. References
SUBMIT APPLICATION TO
U.S. Embassy
Human Resources Office
P.O. Box: 1014
Addis Ababa, Ethiopia  POINT OF CONTACT
Human Resources Office 
Telephone: 251-11-130-60-00, Ext. 6383
E-Mail: HROaddisababa@state.gov
FAX: 251-11-124-24-03