Auditor American Embassy Kenya

Introduction

The Centers for Disease Control and Prevention (CDC) in Nairobi has an opening for the position of Auditor. The closing date of this position is January 13, 2012.

Minimum Requirements

◊ Bachelors degree in Business Administration, Accounting, Auditing, Commerce or Finance and CPA Certification is required. ◊ Five (5) years experience as an auditor, three of which must involve audits of non-profit organizations is required. ◊ Level IV (Fluent) English ability is required. Level III Kiswahili is also required. ◊ Must be able to work independently to assess inconsistencies in complex financial data and to assist technical staff in review of budgets for technical projects. Must have basic knowledge of office technologies such as a PABX, copiers, computers, fax, scanners etc. ◊ Must possess standard personal computer skills with experience using word processing, Spreadsheets, PowerPoint and database.

Job Specification

BASIC FUNCTION

The incumbent reports to the CDC Kenya Division for Global HIV/AIDS (DGHA) Branch Chief for Cooperative Agreement Management and provides technical assistance to CDC-DGHA cooperative agreement Implementing Partners through internal audit processes to ensure compliance with federal appropriation and assistance law; and tracks the submission and follow-up of annual audit reports to the CDC Procurement and Grants Office (PGO). Conducts initial system audits for all new Implementing Partners and periodic system audits with selected Partners. Provides training and mentorship to the financial and administrative staff of Implementing Partners with focus on local indigenous organizations and DGHA staff as needed. Provides routine reports to administrative and technical managers and project officers on the compliance of Implementing Partners to inform decision-making for funding levels and/or administrative restrictions.

MAJOR DUTIES AND RESPONSIBILITIES 50 % OF TIME

Auditing: Incumbent compiles risk-based annual audit plans for Implementing partners and works with the Cooperative Agreements specialists and technical team staff to develop scopes of works and schedules for audits. Coordinates with each Implementing Partner to prepare for the annual external audit. Conducts internal audits of implementing partners using U.S. federal assistance law guidelines and International Standards on Auditing to evaluate accomplishment of management objectives, reliability and integrity of financial information, economic use of resources and safeguarding of assets. Develops and discusses audit findings with Implementing Partners’ senior management and the DGHA financial, cooperative agreement and technical teams. Coordinates agreement on recommendations and timelines for corrective actions with Partners and tracks progress. Ensures all open audit recommendations, both internal and external audits are resolved and closed in a timely manner; maintains comprehensive internal audit file and coordinates responses to audit reports to CDC Procurement and Grants Office (PGO). He/she provides routine reports/updates to the DGHA Senior Management and cooperative agreement team on the status and action plans and Partner processes. The incumbent liaises with partners for timely conduct of their external audits; reviews scopes of work for Implementing Partner -contracted audits; attends Partner -contracted audit entrance and exit conferences; and reviews the Government of Kenya’s (GoK’s) Controller and Auditor General audit reports and all partner external audit reports.Routinely liaises with PGO Grants Management Specialist and Oversight & Evaluation office on audit related matters.

Financial Analysis: 25%

Incumbent conducts post-award and periodic system audit surveys of Implementing Partners to determine internal capacity to comply with federal assistance rules prior to the government making awards. Verifies pipeline analysis of expenditures, available funds and reports recommendations to DGHA senior management if significant deficits or surpluses are determined and coordinates meetings for feedback to Partners’ senior staff. Provides detailed system audit reports and follows Partner progress on implementing recommendations.

Training: 15%

Conducts training classes for Implementing Partner’s financial, administrative and technical staff regarding correct financial processes, accountability standards and audit requirement related to federal assistance laws and regulations. Travels to specific sites to provide technical training assistance to implementing partners to improve compliance and quality of financial reporting. Holds audit briefing sessions with the U.S based audit firms in Kenya

Grants Management and Other duties: 10%

Selection Process:

WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.

Additional Selection Criteria:
à Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. à Current employees serving a probationary period are not eligible to apply.
à Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on
their most recent Employee Performance Report are not eligible to apply.
à Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for
advertised positions within the first 90 calendar days of their employment.
à Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised
positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually
Employed (WAE) work schedule.
à Applicants must be available for an interview and for proficiency testing as required by the selecting official.

DEFINITIONS

1. Eligible Family Member (EFM): An individual related to a U.S. Government employee in one of the following ways:

• Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
• Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
• Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
• Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

2. U.S. Citizen Eligible Family Member (USEFM): For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:

• U.S. Citizen; and,
• EFM (see above) at least 18 years old; and,
• Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

• 1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
  2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

3. Appointment Eligible Family Member (AEFM): EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment: · Is a U.S. citizen; and

· Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and

· Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and

· Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan.

· Does not receive a Foreign Service or Civil Service annuity

4. Member of Household (MOH): An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:

• Not an EFM; and,
• Not on the travel orders of the sponsoring employee; and,
• Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a U.S. Citizen.

5. Not Ordinarily Resident (NOR) – An individual who:

• Is not a citizen of the host country; and,
• Does not ordinarily reside (OR, see below) in the host country; and,
• Is not subject to host country employment and tax laws; and,
• Has a U.S. Social Security Number (SSN).

NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:

• Is locally resident; and,
• Has legal, permanent resident status within the host country; and,
• Is subject to host country employment and tax laws.

EFMs without U.S. Social Security Numbers are also OR. All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).