Department: AME/Reporting
Position: Project Development Manager Contract duration: 6 months Location: Kenya Starting Date ASAP
I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.
II. Country Profile
Capital Office : Nairobi National Staff : 28 Areas : 2 (Pokot, Middle Juba) On-going programmes : 6 Budget : 1.3 M
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has been the home base of ACTED’s relief operation in Southern Somalia aimed at supporting vulnerable famers affected by recurrent droughts. In 2010, ACTED’s mission in Kenya/Somalia sought to address the needs of pastoralist and farmer communities of North Central Kenya and South Somalia arising from multiple shocks such as adverse climatic conditions and disease outbreaks, through emergency food and non-food items distribution. In the wake of this emergency context, ACTED also promoted the adoption of sustainable community-based solutions, emphasizing livelihood strengthening and diversification, natural resource rehabilitation and management, good hygiene practices and access to sanitation facilities. ACTED is developing its programs in South Somalia, focusing on building capacity to respond to emergency outbreaks, as well as ensuring local populations are integrated into longer term projects aiming at improving their livelihoods. This will occur in the form of food, water, sanitation and hygiene (WASH) and livelihood support to vulnerable agro-pastoral and riverine communities. Today, ACTED's teams and resources are mobilized on the front of dire needs in our areas of intervention in Somalia and Kenya, as well as other areas in the Horn of Africa.
III. Position Profile
The program development manager is responsible for ensuring the production of timely reports for Donors and for developing a country communication strategy, both internal and external. FUNCTIONS IN TERMS OF REPORTING 1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors - Understand and disseminate Donors guidelines ; - Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors; - Recruit and train Reporting Officers (both expatriate interns and/or national staff, if appropriate) to build up a productive and high performance team in line with ACTED’s principles of cost effectiveness and capacity-building; - Supervise the work, learning and progress achieved by all Reporting staff on the field to ensure quality and timeliness of reports; - Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports; - Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions. - Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up 2. Developing Internal Coordination and Communication mechanisms - In relation with the Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings); - Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects; - Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter; - Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff. 3. Developing an External Donor Relations Strategy - Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors; - Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements; - Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field. 4. Developing an External Communication Strategy - Define the main target groups, activities, resources and partnerships needed; - Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ; - Identifying sources of funding for a more cohesive public information strategy in-country.
- Assisting the Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects
IV. Qualifications:
• Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology); • Fluency in written and spoken English • Proficiency in written and spoken English • Strong writing abilities and analytical skills • Skills in political sciences or international relations • Ability to work efficiently under pressure • Previous experience in the humanitarian field, proposals development, and donor relations are required • Previous experience abroad is required
V. Conditions:
• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus • Additional monthly living allowance • Free food and lodging provided at the organisation’s guesthouse • Transportation costs covered, + luggage allowance • Provision of medical, life, and repatriation insurance
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref: PDM/KEN/RW
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
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