Employment Opportunities at The East African Kiswahili Commission (EAKC)

DEPUTY EXECUTIVE SECRETARY (PROJECTS AND PROGRAM) 

POSITION DESCRIPTION:

Deputy Executive Secretary (Projects and Programs)
(EAKC/DES/PP/1/2016)

The East African Kiswahili Commission (EAKC) is an institution of the East African Community (EAC) responsible for the coordination and promotion of the development and use of Kiswahili in the region and beyond. The Commission is charged with the responsibility of ensuring the development of Kiswahili as a lingua franca for regional and international interaction for political, economic, social, cultural, educational, scientific and technical development. The Commission fulfills its mandate through research, teaching, learning and development of Kiswahili through policy formulation, knowledge generation and curriculum review and standardization of terminologies. In order to effectively fulfill that mandate and meet its objectives and planned activities, the Commission seeks applications from qualified persons for the following position:

Organ / Institution: East African Kiswahili Commission (EAKC)

Duty Station: Zanzibar, Tanzania

Job Grade: P5

Job reports to: Executive Secretary

Job Purpose:
Assist and support the Executive Secretary in executing the mandate of the Commission, by providing overall leadership in Projects and Programmatic operations.

Duties and Responsibilities:
Develop projects and programs that will ensure the promotion and use of Kiswahili in the East African Community and beyond;
Initiate projects and programmes relevant to the development and use of Kiswahili in the region and beyond;
Assist the Executive Secretary in providing an oversight role in coordinating Kiswahili projects and programs;
Promote projects and programmes geared towards the development and use of Kiswahili;
Monitor the implementation of projects and programs of the Commission;
Evaluate projects and programmes of the Commission;
Liaise with stakeholders in the promotion, development and use of Kiswahili;
Prepare initiatives for resource mobilization for Kiswahili projects and programmes;
Write timely, lucid and accurate Project and Programme reports for the Commission and stakeholders;
Carry out any other lawful functions that may be assigned by the Executive Secretary.

Qualifications and Experience:

QUALIFICATIONS:

At least a Masters Degree in Kiswahili Studies (Linguistics; Literature or Education);
A Ph.D in Kiswahili Studies is an added advantage;
Multi-disciplinary background is necessary;
Knowledge of Arabic is an added advantage.

EXPERIENCE:

At least ten (10) years of which five (5) should be at the level of management and leadership in an academic or research institution;
Competence in Kiswahili research and publications; Developed successful Kiswahili projects and programs; Initiated projects and programmes relevant to the development and use of Kiswahili;
Coordinated Kiswahili projects and programs;
Participated in the promotion of Kiswahili projects and programmes;
Participated in monitoring and implementation of Kiswahili projects and programmes;
Involved in the evaluation of Kiswahili projects and programmes;
Dealt with stakeholders in the promotion, development and use of Kiswahili;
Evidence of ability to mobilize and manage resources;
Establishment of linkages and partnerships;
Capacity to write timely, clear and accurate Project and Programme reports.

Skills and Competencies:

a) Professionalism

Ability to oversee and produce analytical reports on projects and programmes;
A high-level of managerial competence;
Pride in work and achievements;
Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

b) Skills

Strong administrative and organizational capacity;
Excellent command of spoken and written Kiswahili and English;
Ability to work in a multi-cultural/diverse environment;
Literacy and knowledge of a wide range of computer packages;
Knowledge of Arabic required but not mandatory;
Strong interpersonal skills and integrity, including excellent negotiation skills.
Eligibility:
Candidates are invited from all EAC Partner States except Kenya.

Applicants should not be more than 55 years as retirement age at the EAC is 60 years.

Terms and Conditions of Service:
The successful candidate will serve on contract for a period of three (3) years renewable once upon satisfactory performance for a final term of 3 years.

Fringe Benefits:
A comprehensive remuneration package commensurate with Professional qualifications and Diplomatic status of the post will be offered to the suitable applicant. Additional details of other benefits can be obtained from the Commission Secretariat.


APPLICATION INSTRUCTIONS:

Applicants who meet the above criteria should submit their applications in either hard or soft copies including:

Letter of motivation;
Certified copies of degree awards;
Comprehensive Curriculum Vitae;
Membership Certificates of professional and academic associations;
A photocopy of the biodata page of passport;
A letter of support from the current or previous employer;
Complete names and contacts of three referees.
to:

The Director,
Executive Selection Division
Deloitte Consulting Limited
10th Floor PPF Tower Cnr of Ohio Street & Garden Avenue:
P O Box 1559 Dar-es-Salaam, Tanzania
Fax +255(22) 2116379
E-mail: esd@deloitte.co.tz
Application Deadline:

Friday, 16 September 2016 - 4:00pm
==========

ACCOUNTS ASSISTANT/CASHIER 

POSITION DESCRIPTION:

Accounts Assistant/Cashier
(EAKC/AS/ACC/1/2016)
The East African Kiswahili Commission (EAKC) is an institution of the East African Community (EAC) responsible for the coordination and promotion of the development and use of Kiswahili in the region and beyond. The Commission is charged with the responsibility of ensuring the development of Kiswahili as a lingua franca for regional and international interaction for political, economic, social, cultural, educational, scientific and technical development. The Commission fulfills its mandate through research, teaching, learning and development of Kiswahili through policy formulation, knowledge generation and curriculum review and standardization of terminologies. In order to effectively fulfill that mandate and meet its objectives and planned activities, the Commission seeks applications from qualified persons for the following position

Organ / Institution: East African Kiswahili Commission (EAKC)

Duty Station: Zanzibar, Tanzania

Job Grade: G5

Job reports to: Principal Accountant

Job Purpose:
Facilitate efficient and effective operation of the accounting processes of the Commission.

Duties and Responsibilities:
Initiate preparation of payment vouchers;
Originate basic Accounting documents and post to the ledger;
Maintain proper filing of all accounting documents;
Conduct daily reconciliation of accounts;
Update ledger cards on a daily basis to ensure compliance with international accounting standards;
Receive cash and check payments and have them banked in designated accounts;
Dispatch signed cheques;
Manage petty cash;
Perform any other related duties as may be assigned from time to time.

Qualifications and Experience:

Bachelor’s Degree in Commerce (Accounting or Finance Option) or equivalent;
Must possess Part II of Professional Accounting qualification (e.g. CPA, ACCA);
Relevant working experience of not less than 5 years in accounting/finance environment;

Skills and Competencies:

Excellent communication and interpersonal skills.
Self-motivated with ability to work with minimum supervision.
Proficiency in application of spreadsheet and database accounting, including the use of Sun Accounting Software


APPLICATION INSTRUCTIONS:

The Executive Secretary
East African Kiswahili Commission,
Maisara Street, Opposite Zanzibar Central Library
P.O. Box 600, ZANZIBAR,
The United Republic of Tanzania.
Tel: +255-242232704.
Email: isimala@eachq.org
Application Deadline:

Friday, 16 September 2016 - 4:00pm
=========

SENIOR PERSONAL SECRETARY POSITION DESCRIPTION:

Senior Personal Secretary
(EAKC/SPS/HR/1/2016)
The East African Kiswahili Commission (EAKC) is an institution of the East African Community (EAC) responsible for the coordination and promotion of the development and use of Kiswahili in the region and beyond. The Commission is charged with the responsibility of ensuring the development of Kiswahili as a lingua franca for regional and international interaction for political, economic, social, cultural, educational, scientific and technical development. The Commission fulfills its mandate through research, teaching, learning and development of Kiswahili through policy formulation, knowledge generation and curriculum review and standardization of terminologies. In order to effectively fulfill that mandate and meet its objectives and planned activities, the Commission seeks applications from qualified persons for the following position

Organ / Institution: East African Kiswahili Commission (EAKC)

Duty Station: Zanzibar, Tanzania

Job Grade: G5

Job reports to: Senior Human Resource Officer

Job Purpose:

Senior Personal Secretary will work closely with the Executive Secretary to provide secretarial and administrative support to the Commission.

The applicant will often act as the Executive Secretary’s first point of contact with people from both inside and outside the Commission. They will often be relied upon heavily by the Executive Secretary, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes for a successful candidate.

Duties and Responsibilities:
Manage the Executive Secretary’s office and coordinate secretarial services in the Commission;
Devise and maintain office systems, including data management and filing;
Provide administrative support for official travel arrangements, including itinerary, clearance, tickets, transfer and other necessary travel arrangements;
Organise and maintain Executive Secretary’s diary and make appointments;
Produce documents, briefing papers, reports and presentations;
Organise and attend meetings and ensure the Executive Secretary is well prepared for meetings;
Liaise with clients, suppliers and other Commission and Community staff;
Facilitate information sharing between various Directorates, Departments and stakeholders;
Prepare for meetings and appointments and take minutes;
Follow up on deadlines, commitments made and action taken;
Transcribe and draft official correspondences and memoranda;
Perform any other lawful duties as may be assigned from time to time.
Qualifications and Experience:
Higher National Diploma in Secretarial training or equivalent qualification plus ten (10) years relevant experience, five (5) of which should have been served in a senior office;
A degree in Secretarial training or Business or Administration or Management will be an added advantage;
Must have studied and passed well in Kiswahili.

Skills and Competencies:

Good command of spoken and written Kiswahili and English;
Excellent word processing and IT knowledge and skills in a range of software packages;
Good organizational and time management skills;
Flexibility, adaptability and ability to multi-task and work extra hours;
Ability to research, digest, analyse and present material clearly and concisely;
Attention to detail;
Excellent customer care;
Excellent interpersonal relations;
Self-motivated and able to work on own initiative with limited supervision;
Honesty and reliability;
Discretion and understanding of confidentiality issues.


APPLICATION INSTRUCTIONS:

The Executive Secretary
East African Kiswahili Commission,
Maisara Street, Opposite Zanzibar Central Library
P.O. Box 600, ZANZIBAR,
The United Republic of Tanzania.
Tel: +255-242232704.
Email: isimala@eachq.org
Application Deadline:

Friday, 16 September 2016 - 4:00pm