Horn Relief is an expanding and vibrant African-based international organization, working with communities to create environments in which Africans can thrive. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. Horn Relief has been strengthening rural livelihood and delivering innovative humanitarian aid and development programs for the past 20 years. Currently, we have programs in Somalia, Kenya and South Sudan. Our present donor portfolio includes the European Commission, USAID, SIDA, and UNICEF, among others. Horn Relief is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development
The grant and compliance manager will report to the Operations Director by monitoring and reporting results of the assessment of compliance procedures of Horn Relief and in providing guidance for the senior management team on matters relating to compliance.
The post-holder will undertake real time risk analysis of Horn Relief operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.
S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he is member of the country programme core Senior Management Team is responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisation requirements, and overseeing information management related to grant and programme implementation. S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also makes recommendations for the Senior Management team to ensure on-going compliance.
Position purpose
The purpose of this role is to work alongside the country team and in close co-operation with the finance, procurement and human resources units to minimize operational risks in relation Horn Relief’s Somalia operations; specifically risks that arise from non- compliance with Horn Relief’s global policies and non-compliance with donor regulations The Grant and Compliance Manager will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.
SPECIFIC ROLES AND RESPONSIBILITIES
Donor compliance and Grant Management systems:
- Ensure full compliance with Horn Relief minimum operating standards for grant management and work with implementing partners when required
- Implement and manage Horn Relief process for grant management, equitable cost recovery, grants close out and sub-grant management when required
- Coordinate grant management between fields based programme staff, Nairobi and other offices.
- Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets.
- Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grant contracts
- Act as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staffs of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements.
- Maintain a reporting tracking system to ensure that responsible staff are aware of upcoming deadlines
Verify that financial reports are coherent and adhere to donor and Horn Relief standards before submission
Grant Proposals:
Coordinate the development, implementation and review of the organisational funding strategy for the country programme
- Relay funding opportunities to relevant staff in a timely manner
- Ensure that all proposals, contracts and amendments with donors follow the internal procedures.
- Disseminate donor and Horn Relief standards to relevant personnel at the beginning of the process
- Ensure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist)
Verify that proposals adhere to donor and Horn Relief standards and that narrative is cohesive with budget
Training:
Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Horn Relief grant management procedures.
- Conduct regular visits to field offices and project sites
- Conduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field bases
- Ensure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation.
Developing staff and providing guidance and technical advice where necessary.
Audit:
Ensure all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulations
- Assist the Executive and Country Directors in responding to internal audit requirements
Other 1. Contribute to the country strategic and operational planning and reporting
SKILLS AND QUALIFICATIONS
Horn Relief is actively seeking a candidate who is committed to its mission and vision and dedicated to the achievement of its strategic plan. For this position, the required qualifications are • University degree in Agricultural Economics or related livelihoods field. • Experience in managing cash based interventions and/or agricultural projects in Somalia or a related fragile context • Minimum 3 yrs relevant overseas experience in managing OFDA/USAID projects an advantage • Strong project management experience is essential, including experience in proposal writing, strong M&E skills, budget management and financial monitoring, and donor reporting • Excellent knowledge of and experience with humanitarian guidelines and principles. • Experience in budget management and knowledge of financial procedures required. • Ability to multi-task, meets short deadlines, and effectively handle stressful situations. • Excellent verbal and written communication skills. Fluency in English a must. • Strong interpersonal skills and ability to establish, motivate and maintain effective working relations with the project team and other field staff. • Proven ability to lead and work effectively with others to achieve results • Proficiency in computer applications such as word processing, spreadsheets, power point, etc.
• Ability to live and work in an isolated area in conditions of limited comfort
Application Process Applications should be submitted by 1st April 2012. The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No phone calls please. Horn Relief is an equal opportunity employer.
Each application should include the following: Application letter stating why your skills and qualifications are suitable for this position and current contact information CV, including detailed work experience, education/degrees Professional references (minimum of three, with complete contact information)
All applications should be sent to Horn Relief at vacancies@hornrelief.org AND hornreliefjobs@gmail.com with the subject line: “Grants & Compliance Manager”. Submission of this information should reach Horn Relief by 1st April 2012.
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