Human Resources Specialist (P-3) at UNICEF, Kigali, Rwanda

Human Resources Specialist (P-3) at UNICEF, Kigali, Rwanda - DEADLINE: 01/10/2013

Purpose of the Position

Under guidance of Chief of Operations, the incumbent will manage human resource activities, including the supervision of human resource assistant in accordance with the HR strategy and work plan, aligned with the Country Programme Management Plan (CPMP), as well as the goals and strategic needs of the organization. The incumbent will also provide guidance in human resources that promote a gender-balanced multi-disciplinary team of professionals.

Key Expected Results

1. Recruitment, Selection and Placement

Support, implement and administer the effective and timely recruitment processes in the hiring, developing and retaining the best talents available to support the strategic human recourses needs of the office and the organization. Promote equity, transparency, and consistency in the selection and placement of staff.

Support the office's human resources needs for national professional officers, general service, and temporary employees by implementing proper and expedient recruitment procedures. Ensure organizational human resources targets are met while ensuring the recruitment and retention of a diverse body of staff of the highest calibre.

Work to establish a targeted approach to recruit specialized talent, with particular focus on MTSP areas, to fill posts requiring specialized expertise, at the global, regional, or local level.

Prepare monthly/weekly recruitment, selection plan for Senior Management to review and for further guidance.

2. Policy Implementation and HR Administration

Establish and maintain equity, transparency and consistency in the interpretation, determination, implementation, and administration of HR policy, procedures and guidelines on all HR related matters applicable to the staff.

Ensure timely, equitable, transparent and systematic administration of all HR benefits, entitlements, contracts renewal and termination, performance management, promotions and other HR activities.

Identify opportunities for the country office to support UNICEF's global HR priorities, campaigns and partnerships, and lead, advice or recommend new initiatives to adopt in the office.

In close coordination with the Regional Office and DHR, implement and administer the equitable, transparent and efficient GS job classification system in compliance with the established job classification policy, guidelines, procedures and related requirements.

3. Capacity Building and Career

Development Opportunities to develop and support capacity among country HR staff, other colleagues and other relevant partners are regularly identified and addressed as appropriate. In coordination with the relevant partners, the Regional HR Development Committee and DHR, implement timely and effective staff learning and development programmes and briefing on career management to all staff in the office in order to strengthen their capacity building and advance career development planning.

Support and utilize a database on staff development activities and training contracts and take follow-up actions for processing of external collaborator contracts and implementation of planned training activities.

Determines training and learning needs in consultation with organizational units at HQ and in the field in order to identify organizational competency gaps and gender imbalances.

Plans and arranges regional operations workshops/learning programmes for organizational competency building. Advises on staff learning/development, career development, coaching and counselling in operations area that is gender-sensitive.

4. Strategic HR Planning and Management

Provide on-going guidance, interpretation and technical support to management of the country offices in the area of HR management.

Provide accurate and sound technical analysis to the management and HR planning process in the office as it relates to budget planning, staffing, organization design, and change management.

Liaise with the HQ Divisions to support and contribute to corporate HR strategy formulation and local implementation; advise on the applicability of new strategy and guidelines to country office HR plans and activities.

Provide feedback and make recommendations from a field perspective on the establishment and improvement of systems and internal controls, planning and change management and resolution of HR issues and problems.

Participate in or support Country Programme Strategy Review and Regional Management Team Meetings to identify new trends, priorities and requirements.

Participate in Global workshops and meetings for the strategic planning of Operations/Human Resources/Information Technology/Supply.

5. Management Excellence in the Office

Promote management excellence in the office by ensuring accountability in HR and by demonstrating a high level of skills in the management of staff resources including staff selection (based on merit and the needs of the organization), staff counselling, systematic and equitable performance management, and staff development and learning activities.

Effectively manage the human and financial resources (budget planning, management and monitoring) of the office and ensure both are optimally utilized.

Monitor compliance with all systems and procedures and ensure management integrity and accountability with high quality standards in all activities in HR; ensure the implementation of agreed audit recommendations; advise on corrective measures to be taken and establish relevant internal controls.

6. Staff and Management Relationship Management Monitor staff/management issues and support/advise management and staff as appropriate to improve the relations and resolve the issues.

Provide administrative support to the staff-management bodies in the capacity of HR focal point in the office.

7. Inter-agency Cooperation, Networking and Partnerships

Ensure active coordination of HR initiatives with other agencies.

Maintain effective and steady communication or working relations with UN agencies to seek harmonization.

Support common strategies and approaches for enhancement of the HR reform within the UN Common system through inter-agency HR network.

Collaborate with UN/UNICEF HR colleagues in the region, cooperate with partners in the locality, including Government and NGOs to identify and explore the 'best practices' in HR area. Participate in the inter-agency coordination, conferences and other forums to improve HR planning, implementation, staff learning and development, recruitment, etc.

Qualifications of Successful Candidate

• An Advanced university degree (Master's) in Human Resources, Business Administration, International Relations, Social Sciences, Psychology or directly related technical field(s) is required.
• A minimum of five (5) years of relevant experience at the national and international levels in HR Management and Staff Development is required.
• Fluency in English (written & verbal) is required.
• Knowledge of French and/or an additional UN Language (Arabic, Chinese, Russian, Spanish) is considered an asset.

Competencies of Successful Candidate

• Communicates effectively to varied audiences, including during formal public speaking
• Consistently achieves high-level results, managing and delivering projects on-time and on-budget
• Creates and encourages a climate of team-working and collaboration in a multi-cultural environment
• Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources
• Adjusts team or department's approach to embrace changing circumstances
• Demonstrates, applies and shares expert technical knowledge across the organization
• Creates organization-wide processes to help ensure that all adhere to procedures and policies
• Translates strategic direction into plans and objectives
• Has good leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear
• Demonstrate innovation and creativity in designing and implementi

Remarks

This is a project funded post with funds available for one year.

How to apply:

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation. If you want a challenging career while improving the lives of children around the world UNICEF, the leading children’s rights organization, would like to hear from you. Visit us atwww.unicef.org/about/employ to register in our new e-Recruitment system and apply to this and other vacancies. Applications must be received by 01 October, 2013.

Please note that only candidates who are under serious consideration will be contacted. In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities: well qualified candidates are strongly encouraged to apply.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.