BILINGUAL SECRETARY Grade: GSA 4

Post Title: BILINGUAL SECRETARY
Grade: GSA 4
Duty Station: Addis Ababa

2. Purpose of the Job:
Perform secretarial and office administrative/management duties for the Division.

3. Major Duties and Responsibilities

The major duties and responsibilities of the Bilingual Secretary are as follows:

• Type and proof read documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors;
• Draft responses to routine correspondences for the signature of the supervisors;
• Receive guests/visitors/staff and provide them with basic information on relevant issues and procedures;
• Maintain a proper filing and recording system for all incoming and outgoing correspondes and documents;
• Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners;
• Keep an up to date diary of appointments for supervisors and other senior staff of the division;
• Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provide day to day routine administrative supports to various work units of the assigned Department / Division / Units
• Perform reception services where required
• Perform any other relevant duty/responsibility assigned.

4. Educational Qualifications and WorkExperience

. A minimum of five Advanced level certifcateplus an advance certificate in Secretarial Studies
. A higher qualification will be an added advantage; Plus.
· Typing Speed : 50 words per minutes
· Excellent secretarial and office management skills;
· Aminimum of 5 years of relevant secretarial experience in a Government, publicsector or international organisation.

5. Other Relevant Skills:

· Excellent interpersonal and communication skills;
· Good knowledge of the workings of international organisations;
· Capacity to work under pressure and in a multicultural environment;
· Excellent computer literacy Experience Microsoft office applications
· Good planning and organisational skills

6. Language Requirement:

Proficiency (read , write, speak ) in two of the African Union working languages. Knowledge of one or more of the other working languages would be an addedadvantage.


7. Age Requirement:

Candidates must preferably be between 25 and 35 years old

8. Tenure of Appointment:
The appointment will be made on a fixedterm contract for a period of three (3) years, of with the first twelve months will be considered as a probationary period. Thereafter, the contract shall be fora period of two years renewable, subjectto satisfactory performance and deliverables.

9. Gender Mainstreaming:
The AU is an equal opportunity employer and qualified women are strongly encouraged to apply.

10. Remuneration:
Indicative basic salary ofUS $11,520.00 per annum plus other related entitlements e.g. Post adjustment(46% of basic salary), Housing allowance ($16,819.20 perannum), education allowance (75% of tuition and other education related expenses for every eligible dependent up to a maximum of US$7,800.00 per child per annum), etc for internationally recruited staff of the Commission.

Applications must be made through the AUC E-recruitment Website http://www.aucareers.org not later than 21 May 2012.