SENIOR PERSONAL SECRETARY - EAST AFRICAN COMMUNITY

Applications are invited from suitably qualified Citizens of East African Community Partner States (Burundi, Kenya, Rwanda, Tanzania and Uganda) for the following position tenable at the East African Community Secretariat:

SENIOR PERSONAL SECRETARY

ORGAN: EAC Secretariat

DEPARTMENT: Administration

REPORTS TO: Principal Administrative Officer

DURATION OF CONTRACT: 6 months renewable based on performance and funding availability

SUMMARY OF POSITION:

To manage the executive office and on the basis thereof provide efficient administrative,logistical and secretarial services

DUTIES AND RESPONSIBILITIES:

1.1 Overall management of the executive office and provide secretarial services;

1.2 Provide Administrative support to the Office, including all the Directorates under the

Office;

1.4 Receive and refer customers/visitors and direct them appropriately;

1.5 Maintain and update office diary and draft responses to correspondences as agreed with the Executive;

1.6 Maintain good relations with staff, customers and the general public;

1.7 Arrange appointments and meetings as appropriate, including arranging agendas and programmes for meetings under the Executive’s docket;

1.8 Create and maintain appropriate records and filing sub-system for the Office;

1.9 Liaise with the Registry to handle incoming and outgoing correspondence;

1.10 Manage and update office diary, draft responses to correspondences and arrange for appointment and meetings.

1.11 Take dictation, transcribe and draft correspondence, memoranda; etc.

1.12 Promote a positive corporate image and culture of the Community.

1.13 Perform any other duty as may be assigned to you by supervisors

QUALIFICATIONS AND EXPERIENCE:

Diploma in Secretarial Studies or equivalent.

Skills in typing of at least 80wpm, shorthand 120 wpm, over 6 years experience with at least 2 years of experience managing an Executive Office.

A degree in Secretarial Services and or training in office management/administration, are added advantages.

SKILLS AND COMPETENCIES:

Good communication, interpersonal and analytical skills, ability to work with a team, proficiency in the use of computers knowledge of MS. Word, Excel, PowerPoint and at least one computer database programme; Ability to take dictation; good command of Business English, and knowledge of records management and book - keeping.

SKILLS AND COMPETENCIES:

Good communication, interpersonal and analytical skills, ability to work with a team, proficiency in the use of computers MS. Word, Excel, PowerPoint and at least one computer database programmes computer programmes. Ability to take dictation, a good command of Business English, office practice and customer care. Knowledge in records management and book keeping

HOW TO APPLY:

Interested candidates should submit their applications accompanied by a detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone) should be sent by registered mail, courier service or by email to:

The Secretary General

East African Community

P. o Box 1096

Arusha - Tanzania.

Fax No: +255 27 2504255/ +255 27 2050281

E-mail: vacancies@eachq.org

All applications should be received not later than Friday 20 March 2015 at 17:00Hrs

EAC Secretariat shall only respond to shortlisted candidates.

EAC is an equal opportunity employer. Female candidates are encouraged to apply.