Thursday, March 29, 2012

Secretary to the Country Office Director International Labor Organization

Provide office management, secretarial and administrative support for the Director.

Arrange appointments and meetings with governments, tripartite partners, diplomatic missions and other institutions within the sub-region and maintain Director's calendar of appointments and contact list.

Liaise with Personal Assistants/Secretaries of UN Resident Coordinator's Office/UN Heads of Agency in Tanzania on matters of Delivering as One, inter agency meetings, missions of high-ranking officials and ensure prompt, appropriate information and documentation are brought to the attention of the Director.

Perform liaison duties with other sections in the Country Office and TC projects in Kenya, Rwanda, Tanzania and Uganda. Print out received requests for travel, excols, agreements, leave, etc. for Director's approval and ensure prompt response to these requests. Transmit in time, salary instructions, requested EPAs etc. to projects in Kenya, Rwanda and Uganda.

Receive visitors, telephone calls and transmit messages for Director's attention and answer queries with discretion.

Receive screen and route correspondence to and from the Director, ensure all necessary background information is attached. Review for accuracy and clear all correspondence for signature.

Select and abstract urgent incoming mail for Directors attention. Undertake searches for information for follow up/or action.

Participate in organization and preparation of staff or special meetings and take minutes and/or notes, Make all important arrangements in regards to facilitating/conducting workshops and seminars

Analyze, record, assign or monitor the distribution of mail, correspondences (often confidential) and documents to staff of the work unit. Recommend deadlines and follow up dates, and coordinate responses .Follow up on the status of work in progress involving the preparation of correspondences and reports. Draw the attention of the supervisor to matters requiring immediate and/or personal attention.

Prepare routine and draft non- substantive letters as advised. Prepare informal translations.

Draft non-substantive correspondences and ensure follow up. Review and correct correspondences, reports, documents prepared by other staff for format, spelling and grammar, especially for Directors signature.

Type correspondence, documents, reports, etc. Sort copies to relevant files and arrange letters for dispatch and pouch delivery on time.

Prepare TAs from Fixest and collect necessary materials for use on official missions.

Make hotel reservations and organize airport transfers. Collect, solicit and coordinate briefing materials for the supervisor's missions and meetings, ensuring that submissions timetable are adhered to.

Maintain the travel plan of the Director, make travel arrangements, monitor travel planned and undertaken and prepare related updates to track use of funds. Provide orientation and guidance on procedures to other general service staff.

Maintain files for Heads of Agency meetings, outgoing and incoming mail.

Facilitate information sharing from the Director's office and within the office.

Perform other tasks related as requested by the ILO Country Director.

Education:Advanced secondary school or other relevant field

Languages:Excellent command of English is required.

Experience:Formal secretarial training with at least five years of relevant experience in the secretarial field.

Experience working with international organization is an added advantage.

Application Instructions:

Applications: Applications including a one page essay detailing how their work experience and qualifications meet the specific duties of this post to be submitted to

More information about the positions and how to apply please visit the link below: or alternatively contact

Deadline: Apr 13, 2012

My Blog List

Join Us on Facebook

Popular Posts


Acacia Mining ACB AKIBA COMMERCIAL BANK AccessBank Accountant Accounting Accounts ACDI/VOCA ACORD ACTED Action Against Hunger (ACF) ActionAid Adeso Administrative Advans Bank AfDB African Development Bank Africa Nazarene University African Barrick Gold African Development Bank African Union African Virtual University African Wildlife foundation (AWF) Africare Africa Rice Center (AfricaRice) Aga Khan Development Network (AKDN) Aga Khan Foundation Aga Khan Health Services Aga Khan Hospital Agha Khan AGRA Alliance for a Green Revolution in Africa Agricultural Agricultural Society of Kenya Agriculture Jobs Air Malawi Airtel Africa AKU ​Aga Khan University ALAF Limited Altima Africa American Embassy American Refuge Committee Amnesty AMREF ao Architects Ardhi University Arusha Au African Union Auditor Aviation AWF African Wildlife Foundation Bank Jobs Bank of Tanzania Bank of Uganda Barclays B B C WORLD SERVICE B of Tanzania Bioversity International Bondo University College BRALIRWA British Council British High Commission BTC Belgian Technical Cooperation Bulyanhulu Gold Mine Burundi Business Development Buzwagi Gold Mine CAFOD - Catholic Agency for Overseas Development CARE International Caritas Catholic Relief Services CBA Commercial Bank of Africa Chemonics International CHF International ChildFund Christian Aid Civil Engineers Climate Change Clinton Health Access Initiative (CHAI Coca-Cola COMESA COMESA Secretariat: Commercial Bank of Africa Community Development Jobs Comoros Concern Worldwide Concultancy Congo - Kinshasa Conservation Jobs Consolidated Bank of Kenya Consultancy COOPI - Cooperazione Internazionale COUNTRY DIRECTOR CRDB BANK Customer Service Jobs Danida Danish Refugee Council Daraja Tanzania Dar es salaam Dar es Salaam Institute of Technology Data Base Management Daystar University Del Monte Kenya Deloitte East Africa DFID DHL Express DIAMOND TRUST BANK DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Djibouti Dodoma Driver Driver - Logistics East African Breweries East African Community East African Development Bank Ecomist Economist Education Egerton University EGPAF Elizabeth Glaser Pediatric AIDS Foundation Electrical Engineer Embassies EngenderHealth Engineering Engineers Registration Board (ERB) Environmental Equity Bank Ernst and Young Ethiopia Ethiopian Airlines European Union Ewaso Ngiro South River Basin Development Authority EWURA Family Health International (FHI) FHI 360 FilmAid International Fina Bank Finance Finance and Administration FINCA JOBS Food and Agriculture Organization Freedom House Futures Group GEITA GOLD MINING Geologist GOAL Goal Ireland Google Africa Graduates Gulf African Bank Halmashauri Handicap International Health - Medical Helen Keller International Help Age Hivos Horn Relief Hospitality Human Resources Human Rights IBM EAST AFRICA ICAP of Columbia University ICAP - TZ icipe Project ICT JOBS Ifakara Health Institute IFC International Finance Corporation IFM INSTITUTE OF FINANCE MANAGEMENT IGAD IITA International Institute of Tropical Agriculture Inoorero University INSTITUTE OF ADULT EDUCATION International Commercial Bank International Jobs International Medical Corps International Organization for Migration (IOM) International Potato Center International Potato Center (CIP) International Rescue Committee (IRC) Internews® Network Internships InterShips Intrahealth IntraHealth International Iringa Islamic Relief ITECH IUCN International Union for Conservation of Nature Jhpiego Jomo Kenyatta University Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kagera Kakira Sugar Kampala KCB BANK KEMRI KEMRI/CDC Program Kenya Kenya Accreditation Service Kenya Airports Authority kenya Airways Kenya Commercial Bank Kenyan Banks Kenya Polytechnic University College Kenya Ports Authority Kenya Red Cross Society Kenyatta University KickStart International Kigali Kigoma Kilimanjaro Kilimanjaro Christian Medical Centre Kisii University College Kisumu KPMG KUITWA KAZINI Kyambogo University Laboratory Jobs Lake Victoria Basin Commission Lake Victoria South Water Services Board Lecturer Legal Legal Jobs Librarian Lindi Jobs Logistics Lutheran World Federation Makerere University Malaria Consortium Malawi Management Sciences for Health Management Systems International (MSI) Managers Manyara Mara Marie Stopes Marie Stopes International (MSI) Marketing Maseno University Mbeya MCL Mwananchi Communications Médecins Sans Frontières Media Medical MENTOR Initiative Mercy Corps Microsoft Mining Ministry of State for Planning Moi University Mombasa Monitoring and Evaluation Morogoro MORUWASA Morogoro Urban Water and Sanitation Authority Moshi Mozambique MSF Switzerland MSH Management Sciences for Health MTN Mtwara MUHAS-harvad Muhimbili National Hospital Mumias Sugar Company Musoma Muteesa 1 Royal University Mwanza Mzumbe University Nairobi Nairobi Hospital Narok University College National Bank of Commerce National Institute for Medical Research National University of Rwanda Nation Media Group NBC BANK NECTA Nepad NGO JOBS Ngorongoro Conservation Area Authority Nile Basin Initiative Nile Breweries Limited Nkumba University North Mara Gold Mine Norwegian Refugee Council NSSF National Social Security Fund Nuru International Nzoia sugar Company Oil and Gas One Acre Fund Open Society Initiative for Eastern Africa (OSIEA) OPEN UNIVERSITY OF TANZANIA Operations OSHA Occupational safety and Health Authority Oxfam PA PAC Pact International Partners in Health Pathfinder International Path International Peace Corps Petroleum EngineerS Plan International Precision Air Procurement Project Management PSI Population Services International Pwani University College Pwc PricewaterhouseCoopers RECORDS MANAGEMENT JOBS Relief International Research Resolute Tanzania Restless Development Rio Tinto Room to Read RTI International RUKWA Rural Electrification Agency Ruvuma Rwanda RWANDA HOUSING AUTHORITY RwandAir SADC Secretariat SafariCom Safety and Security Sales Sales and Marketing Samaritan's Purse Save The Children Scholarships Search for Common Ground Security Serengeti Breweries Serengeti Breweries Ltd Seychelles Shinyanga Jobs Singida SNV International Software Engineering SOKINE UNIVERSITY SOKOINE UNIVERSITY Solidarités International Somalia Songas Songea South Sudan Stanbic Bank Standard Chartered Bank Stores SUA SOKOINE UNIVERSITY OF AGRICULTURE Sudan Best Jobs SUMATRA TAA Tanzania Airports Authority Tabora TACAIDS TANAPA TANESCO Tanga TANROADS Tanzania Tanzania Breweries Tanzania Civil Aviation Authority (TCAA) Tanzania Electric Supply Company Tanzania Mortagage Refinance Company Tanzania Ports Authority Tanzania Postal Bank Tanzania Teachers’ Union TASAF Tanzania Social Action Fund TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TCRA Teaching Technoserve Telecoms Tender Tetra Tech ARD TFDA TANZANIA FOOD AND DRUGS AUTHORITY The Commonwealth The Foundation For Civil Society THE LAW SCHOOL OF TANZANIA TIB - Tanzania Investment Bank Tigo Jobs TPDC TradeMark East Africa Trainee Transmara Sugar Company TRA Tanzania Revenue Authority Trócaire Tropical Pesticides Research Institute TTCL Tanzania Telecommunications Company Limited Tulawaka Gold Mine Tullow Oil Tumaini University Tumba College of Technology Twaweza East Africa Twiga Cement uga Uganda Uganda Best Jobs Uganda National Roads Authority Uganda Revenue Authority Uganda Telecom Uiversity of Nairobi Umma University UNDP UN-Habitat Unicef Unilever United Nations United States International University University University of Dar es salaam University of Dodoma University of Nairobi UNOCHA UNWOMEN USAID USAILI - INTERVIEW US EMBASSY Utumishi VETA Volunteer VSF Belgium Vso International War Child International WaterAid International WaterAid Tanzania Water Engineering Web Development Western Union WFP World Food Programme World Agroforestry Centre World Bank World Concern World Health Organization World Lung Foundation (WLF) World Vision WRP Walter Reed Project WWF World Wide Fund for Nature Zambia ZANTEL Zanzibar Zanzibar University Zinduka Afrika