Office Coordinator

As a multi-national carbon management company, working in UK, Kenya, India, Japan, Italy and USA co2balance has a highly dynamic, dedicated workforce.

If you are looking for a career in a company actively taking part in the fight against climate change, you may be interested in the vacancy below:

Job Title: Office Coordinator

Reference: KIS_OC_1

Reports to: Senior Country Coordinator

Salary range: 80,000KES Gross

Office location: Kisumu

Language requirements: Excellent written and spoken English

Job Purpose Summary: To provide effective coordination of all aspects of Carbon Zero Kenya’s project activity associated with the company Kisumu office.

The coordination of activities shall include all survey, construction, monitoring and education work carried out for Kisumubased projects. Alongside this the role shall coordinate office administration tasks to ensure that the facility is running smoothly.

Finally, from time to time the role shall support co2balance UK Ltd and Carbon Zero Kenya Ltd client visits to the area.

Key responsibilities and accountabilities:

Kisumu Office Administration

• Produce accurate monthly budgets for the Kisumu office and submit to the Finance Coordinator (Nairobi) in line with co2balance policy
• Control the office petty cash system and report any discrepancies.
• Manage expense claims in line with co2balance policy
• Obtain approval for the procurement of ‘one-off’ items required for the management of the Kisumu office (e.g. internet, phone etc)
• Manage and monitor the office inventory and report any damage or breakages to company equipment. Take receipt of deliveries of equipment to the office and report any discrepancies.
• Oversee and maintain the office and projects filing system
• Ensure the office is opened and closed securely each day.
• Ensure security firm are onsite in accordance with their contract
• Liaise with accommodation and transport arrangements for visitors as and when required.
• Provide quotations should any major purchase be necessary for company equipment in Kisumu.
• Other duties as may be requested by Senior Management
• Oversee all utilities in to the office including broadband, water and power

Office Coordination – for all projects within the remit of the Kisumu office:

• Provide resource planning, guidance and support to the teams carrying out tasks for the projects:o Monitoring Team (Kitchen Surveys, Kitchen Performance Test, Monitoring Kitchen Surveys – working with the Monitoring and Education Coordinator)

1. Education Team (Education Logs and Reporting, Maintenance and Repair – working with the Monitoring and Education Coordinator)
2. Construction Team (Stove Tracking and Data Entry – working with the Logistics and Construction Coordinator)
3. Support onsite Validations in conjunction with the Project Development Team
4. Oversee the quality control of all data uploads to the CZFED in line with company guidelines.

• Provide overall direction to the Kisumu Team including regular team meetings, feedback sessions and passing on instructions/directives as required.
• Provide support, assistance and resource coordination for other project activities as shall be from time to time required.
• Provide a weekly office report – format to be agreed.
• Report on day to day activities of CPOs and their locations
• Advise company senior management on day to day problems and solutions with all aspects of project delivery.
• Be responsible for showing around future inspection teams who may wish to see all aspects of the company business in Kisumu.

Minimum Qualification and Requirements:

You need to have high personal integrity and be willing to take personal responsibility for both for your own work and that of the staff under your control.

You must have the intellect and creativity to resolve complex situations. Certificates & experience in

• Accounting, financial planning, budget management and administration/logistics
• Project management
• Guiding a team, leadership, training/capacity building skills.
• Very good computer skills (especially with databases and financial software)

Soft skills and personal work ethics

• Good interpersonal skills with the ability to encourage a team-based approach
• The ability to communicate effectively (both orally and in writing) with a wide range of people within and external to the post holder’s own organisation.
• A logical mind with the capacity to overcome difficult problems creatively.
• Good organisational and negotiation skills together with the ability to prioritise and delegate effectively.
• To be honest, discreet and trustworthy.
• An ability to work quickly and accurately.
• An eye for detail.
• An ability to work to deadlines

Closing date for applications: 10th of August 2011

First interviews: week 15th of August

Second interviews: week 16th of August

Expecting starting date: week 22nd of August

Closing Date: Wednesday, August 10th 2011

How to apply:

Please email your CV, motivation letter and 3 references to laure.geron@co2balance.com

Website: www.co2balance.com