United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff members are expected to move periodically to new functions in their careers in accordance with established rules and procedures. UNECA is committed to promoting geographical distribution and gender equality within its Secretariat. Women candidates are strongly encouraged to apply.
Organizational Setting and Reporting
This position is located in the Accounts Unit, Finance Section, Division of Administration, of the United Nations Economic Commission for Africa and is mainly focused on assuring quality standards in financial and assets data management, accounting and financial analysis. The Quality Assurance/ Assets Accountant reports to the Chief of Accounts Unit (P-5). The incumbent directly supervises a team of 3 staff and guides the work of all finance and assets management staff involved in data posting in the Umoja/SAP ERP, which has been rolled out since November 2015. The incumbent is expected to be a team leader in assuring proper business processes and workflows and quality standards are adhered to. The United Nations Economic Commission for Africa is mandated to promote the economic and social development of its member States, foster intra-regional integration, and promote international cooperation for Africa's development. To find out more about UNECA, please go to www.uneca.org.
Within delegated authority the Quality Assurance/ Assets Accountant will have following duties and responsibilities: Asset Management
Oversees the proper maintenance of the fixed asset register by recording information related to fixed assets and ensuring the accuracy and integrity of such information. Information includes but is not limited to: data relating to the stewardship and control of fixed assets; costs related to the acquisition and disposal (including transfers and retirement) of fixed assets; expenditures related to fixed assets; depreciation charges; impairment charges.
Undertakes analysis for fixed assets on a regular basis and oversees the proper maintenance of financial records in Umoja/SAP ERP accordance with International Public Sector Accounting Standards (IPSAS) Policy Framework and related UN IPSAS policies and procedures.
Coordinates with property management team focal points to ensure that property values are complete, accurate and up to date.
Coordinates with property management teams to investigate the potential obsolescence of fixed assets and implements and monitors the annual useful life review process.
Follow up of potential impairment of fixed assets and implements and monitors the annual impairment review process and the resulting adjustments in accounting entries.
Ensures and liaises with divisions to obtain data on asset management, receiving and stock management, physical inventories and data reconciliations.
Ensures proper systems are in place for the accurate tracking of existing fixed assets and manages the outsourced periodic physical verification review process.
Review the annual physical verification report for existence and completeness of PP&E assets and carry out any reported adjustments including impairment and write offs.
Assist in the accurate compilation of asset under construction (AUC) project costs into fixed asset accounts, and close out those accounts once the related AUC has been completed.
Implements and maintains the fixed asset accounting framework at UNECA in line with the framework established by Headquarters in New York and established detailed in updated standard operating procedures (SOPs), and process workflows, by engaging with other stakeholders to ensure proper and efficient accounting transactions and reports; Ensuring compliance with UN Headquarters policy relating to fixed assets; developing and maintaining fixed asset accounting procedures, workflows and forms (where needed) for the recording of fixed assets procedures in accordance with Headquarters guidelines; Reviewing, documenting and improving existing guidelines and instructions for all fixed asset related processes.
Provides guidance in relation to IPSAS accounting standards and makes appropriate recommendations to Finance and/ or Management for changes in accounting policy.
Provides guidance to stakeholder offices and leads, guides, trains and supervises a dedicated team of support staff in the function.
Performs other duties as required, as indicated by the Chief of Finance or Director of Administration.