Project Development Officer

DepartmentProject Development
PositionProject Development Officer
Direct Hierarchy: Project Development Manager
Contract durationSix Months
LocationNairobi, Kenya
Starting DateSeptember 2016
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Position profile

Under the direct supervision of the Project Development Manager, the successful candidate will work closely with Project Development Department staff within the ACTED Kenya/Somalia offices to ensure the following responsibilities are fulfilled.
The Project Development Officer shall be responsible for:
  • Project Cycle Management
  • Facilitate the development and implementation of project cycle management;
  • Keep track of all projects and programmes monitoring and evaluation schedules and work with the respective staff to design and implement monitoring and evaluation procedures;
  • Developing an External Donor Relations Strategy
  • Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
  • Develop high quality proposals for new projects
  • Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
  • Understand and disseminate Donors guidelines ;
  • Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
  • Information System
  • Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);
  • Ensure that appraisal, monitoring and evaluation reports are made useful for fundraising and add to the general base of field knowledge in the country for all organisations working in the area;
  • Participatory Appraisal, Monitoring and Evaluation
  • Ensure that local partners, when appropriate, engaged in appraisal for and/or with ACTED are trained and given advice in participatory approaches, minimalizing bias, and other key methodologies for information gathering;
  • Departmental Follow-up
  • Follow up work plans, activities and their quality;
  • Communicate regularly to the regional Programme Managers and Coordinations on all activities;
  • Developing Internal Coordination and Communication mechanisms
  • In relation with the Project Development Manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
  • Developing an External Communication Strategy
  • Define the main target groups, activities, resources and partnerships needed;
  • Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects
Other tasks and responsibilities as requested by the PDM or the CD


· Degree in Political Science, International Development studies or related field is preferable.
· Demonstrated experience in project development in an NGO/INGO is highly preferable.
· Able to manage a high workload and meet tight deadlines
· Excellent experience in proposal writing
· Understanding of the developments issues and/or work experience in Somalia
· Well versed with computer knowledge
· Excellent communication skills with knowledge of both internal and external communications environments.
· Proactive, self-starter – able to work with minimum supervision.
· Excellent time management, organization, and prioritization skills, with the ability to work under pressure and to meet deadlines.
· Willingness to travel to the field
· Understanding and ability to speak Somali language is an added advantage
· Flexible, enthusiastic and a willingness to listen and learn from others.
· Ability to work independently.


Application Procedure

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 12th September 2016
Please note that only the shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. If you receive any email/calls in relation to ACTED’s recruitment and you are unsure about its validity or origin, please contact us on nairobi@acted.org
ACTED is an Equal Opportunity Employer.
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