Administrative Assistant : East African Health Research Commission

Administrative Assistant

(REF: EAHRC/HR/2015-2016/002)

The East African Health Research Commission (EAHRC) is an Institution of the East African Community (EAC) established by the 5th Extra-Ordinary Summit of the EAC Heads of State on 18th June 2007. The EAHRC has been established as a mechanism for making available to the community, advice upon all matters of health and health related research and findings necessary for knowledge generation, technological development, policy formulations, practices and related matters. The vision of the Commission is high quality research for improvement of the health and well-being of the people of the community; its mission is to coordinate and promote the conduct of health research; to source, gather and disseminate the findings for the purpose of policy formulations.

The EAHRC is looking for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Kenya, Rwanda, Tanzania and Uganda) to apply for the following short term positions tenable at East African Health Research Commission.

Organ / Institution: East African Health Research Commission (EAHRC)

Duty Station: Arusha, Tanzania

Job Grade: G5

Job reports to: Executive Secretary

Job Purpose:

The Administrative Assistant will assist the EAHRC Executive Secretary.

Duties and Responsibilities:

Under the supervision of the Executive Secretary, the Administrative Assistant shall perform the following basic administrative functions:-

1. Administration, including maintaining records and files
2. Human Resources, including maintaining attendance and leave records
3. Procurement, including getting quotations and tracking deliveries
4. Preparing purchase requisitions, travel authorization and provide information on financial issues
5. Finance, including managing petty cash vouchers and preparing direct payment requests
6. Office Management, including stock control; and
7. Any other tasks as directed by the Executive Secretary – EAHRC

Qualifications and Experience:

Academic and Professional Qualifications

University Degree or similar qualifications desirable.

Working Experience

1. Five years working experience
2. Experience with computers or non-formal IT experience.
3. Experience working in an office environment, ideally clerical experience.
4. Previous experience in administration and finance related activities advantageous.

Skills and Competencies:

Competencies

1. Good written and spoken English is essential
2. Honest and trustworthy
3. Excellent interpersonal skills.
4. Proficiency in ICT

Attributes

The suitable candidate should have the following attributes: strategic thinking, achieves results, team player, exemplifies personal drive and integrity, cultivates productive working relationships, communicates effectively.

Education Qualifications and Relevant Working Experience:

Education Qualifications

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

Relevant Working Experience

Internship, training, apprenticeship and clerkship will not be considered as relevant work experience.

Terms and Conditions of Service:

The successful candidate shall hold office for a short term contract of two (2) months running from April to 31st May 2016.

Fringe Benefits:

The post offers attractive remuneration.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply:

Interested candidates who meet the qualifications and experience required for the above mentioned position are advised to send their applications, detailed curriculum vitae, photocopies of certified academic certificates, and names and contact details of three referees.

All applications must be submitted electronically. Please quote the position you are applying for on the subject of the email and send to the email address: rogweno@eachq.org

Applications should be submitted to the indicated address not later than Friday, 11th March 2016, 1700hrs.

PLEASE NOTE:

Applications which do not: have an application letter attached; indicate nationality and age; the position; have certified copies of academic certificates; provide three referees will be automatically disqualified.

Thank you in advance for your interest in this assignment. Please note that successful candidates will be contacted within three (3) weeks after the closing date. If you have not been contacted within that period consider your application unsuccessful.

EAHRC does not require candidates to pay money for the recruitment process.

The Executive Secretary,
East African Health Research Commission,
P O Box 1096,
Arusha,
TANZANIA

Application Deadline:

Friday, 11 March 2016 - 5:00pm