Finance and Administration Officer - Kenya & Ethiopia

Who we are
Terre des Hommes Netherlands (TdH-NL) prevents child exploitation in developing countries, rescues children from exploitative situations and ensures that these children can continue their development in a safe environment. TdH-NL is a rights based organisation. The United Nations Convention on the Rights of the Child (UNCRC) is the cornerstone of all our programmes.
What we do
TdH-NL focuses its long-term development work on (Worst Forms of) Child Labour, Child Migration and Child Trafficking, (Commercial) Sexual Exploitation of Children and Sexual and Reproductive Health and Rights of Children (including Child Abuse and Child Marriage) and on Child Protection in Humanitarian Crisis. For each of these forms of child exploitation, TdH-NL develops and implements programmes, through local partners in twenty countries in Asia, Africa and Europe.
Our approach
TdH-NL addresses the above mentioned issues through five types of interventions: prevention of the worst forms of child exploitation, prosecution of those who perpetrate crimes against children, promotion of a safe and conducive social/economic/legal context for children, provision of services to ensure safe and enduring reintegration of child victims; and partnership & participation to strengthen civil society in the promotion of children’s rights and include meaningful participation of children.
This position within the organisation
The post holder, to be based in Nairobi, shall work within the Kenya and Ethiopia team under the supervision of the Country Manager (CM) Kenya based in Nairobi as the line manager, and report functionally to the Regional Finance and Administration Manager (RFAM) based in Nairobi. He/she will work closely with the programme implementation and administration staff in both countries.
Objective of the position
To implement, coordinate, realise and evaluate the financial and administrative policy and processes concerning the operations and programmes in the country and to execute the AO/IC (administrative organisation and internal control) processes within the country office. The financial and administration officer advises and guides the country manager, project partners and other stakeholders on financial management as well as urges them to take action when needed.
Specific Objectives
  1. To ensure improved and sound day to day running of the country office.
  2. To ensure sound financial systems in place and sound and timely reporting.
  3. To ensure enhanced audit planning and reporting for partners and the country office.
  4. To ensure financial quality of projects and assistance to beneficiaries and sufficient qualitative financial information to management and other stakeholders.
  5. To ensure an efficient and effective HR system, standards and procedures in line with national laws and therefore a satisfied workforce in the TdH-NL country office.
Responsibilities and Tasks:
Country Office Administration & ICT
  • In consultation with the country manager, coordinate the day-to-day management of the office and office assets and consumables, as per established TdH-NL procedures.
  • To ensure TdH-NL operations and activities are compliant with laws, regulations, and other statutory requirements of the government, its agencies and instruments.
  • To advise on appropriate administrative systems and procedures in the country office.
  • To be responsible for an efficient and effective coordination of the finance and admin support staff.
  • To be responsible for security of office, staff and assets.
  • To facilitate sound data entry systems for the country office and TdH-NL partners in-country; and take appropriate and timely action in consultation with the Head Office in case of ICT issues.
  • To frequently update the data system at the regional office and ensure all important documentation is also available at the regional office.
  • Finance
  • To be responsible for the preparation and monitoring of operational budgets, in consultation with CM and RFAM.
  • To be responsible for all financial (cash and cheque) transactions of the operational budget as per established procedures, as well as maintain up-to-date accounts, including filing and safekeeping of documentation.
  • To be responsible for compiling and submission of timely and complete monthly financial reports of the country office operational budget.
  • To provide clear analytical information and advice to the management at country and regional office to support informed decision making.
  • To be responsible for timely submission each month to the regional office of monthly finance reports as well as quarterly cash requests.
  • To be responsible for compliance to all bank requirements.
  • To review partner contract budgets and provide informed advice to management, as well as periodically (at least quarterly) review budget performance and provide analytical advice as well.
  • To coordinate with the regional office on all finance related issues (partner contracts and office operational budgets).
  • Audit
  • To prepare yearly plan of audit schedule for partners and submit to the regional office (RO).
  • To facilitate in the selection process for auditors for partner audits.
  • To secure approval of audit engagement and budget from RO prior to audit fieldwork.
  • To coordinate the progress of audit and ensures timely submission of the draft and final report after country manager’s approval, to the regional office.
  • To ensure maintenance of audit reports and documentation at the country office and follow up of recommendation with the Project Partners.
  • To assist in office audits undertaken by the regional office or head office.
  • Capacity building of partners
  • To make at least quarterly supervisory support visits to all programme partners, to review financial reports and planning, as well as any other support or monitoring activities as may be appropriate.
  • To apply TdH-NL tools (PCATs) in organisational assessment, and identify together with TdH-NL programme staff and project partners areas for further improvement on finance and administration management.
  • To ensure that programme reports are delivered on time and are of good quality, according to TdH-NL standards. This includes supporting the use by programme partners of the TdH-NL online reporting system (PMEasy).
  • To maintain good relationships with project partners, guiding them, giving capacity building training in finance and administration and giving direction as may be appropriate.
  • HR Administration
  • To advise country and regional office on any changes, development and policies of the government relating to employment contracts and statutory benefits.
  • To advise country and regional office on employment and consultancy contracts.
  • To assist the regional management and country management in any HR related aspects.
  • To be responsible for the hiring and firing of auxiliary staff, in consultation with the Country Manager.
  • Other
  • To carry out any other duties that can reasonably be asked of this position.
This position requires frequent travelling to Ethiopia as well as within Kenya.
Profile required for position
  • Relevant University degree up to at least Bachelors level.
  • CPA graduate.
Knowledge and experience
  • Practical experience in financial administration - planning/budgeting, execution, controlling, documentation and reporting (grant management cycle).
  • Minimum of five (5) years relevant working experience in a similar non-profit organisation.
  • Practical knowledge and competence in use of ICT systems and accounting software.
  • Focus on results
  • Cooperation
  • Acting entrepreneurial
  • Accuracy and attention to detail
  • Analytical
  • Planning and organising
  • Communication - written and verbal
Our offer
We offer a challenging and responsible position in a result driven, professional organisation staffed by individuals dedicated and determined to prevent and fight child exploitation. We offer a competitive salary in accordance with the labour market, together with a comprehensive package of secondary benefits, including pension scheme contribution, health insurance, child education allowance, travel allowance, etc.

Please send your motivation letter and curriculum vitae by e-mail to Regional Finance and Administration Manager at clearly demonstrating how you meet the qualifications for this position by 5th April 2016 at 5pm East Africa Time. The subject title to your email must read ‘Vacancy - FAO Ethiopia & Kenya’. References are required and will be verified.
Note that due to the expected large response only shortlisted candidates will be contacted.For more information about this position, you can contact the Country Manager Kenya at
Kindly note that this position is open to Kenyan nationals only.
Preferred starting date: No later than 20 May 2016.
Finance and Administration Officer - Kenya & Ethiopia Finance and Administration Officer - Kenya & Ethiopia Reviewed by Kazi Bongo on 10:34:00 AM Rating: 5


Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Education Agricultural Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement African Barrick Gold Accountant Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam Scholarships African Development Bank Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Zanzibar Environmental Catholic Relief Services Dar es salaam USAID Operations FHI 360 UNDP Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF Morogoro Utumishi AfDB African Development Bank COOPI - Cooperazione Internazionale Driver - Logistics Path International Mwanza African Union Tigo Jobs Marketing Mbeya Teaching Au African Union PSI Population Services International Pwc PricewaterhouseCoopers East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Driver Buzwagi Gold Mine Jhpiego COMESA FINCA JOBS International Jobs Adeso Danish Refugee Council Kilimanjaro Nairobi Coca-Cola Handicap International Pact International Rio Tinto Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD Agriculture Jobs Dodoma Iringa One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa ActionAid Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Safety and Security Shinyanga Jobs Tanzania Breweries Pathfinder International World Health Organization KPMG TANROADS Tanzania Electric Supply Company British Council Futures Group KCB BANK UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING TANESCO Electrical Engineer Food and Agriculture Organization GOAL Mombasa Tabora WWF World Wide Fund for Nature Microsoft Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps SERIKALINI - GOVERNMENT OF TANZANIA AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor SNV International Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes TCRA Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Kigoma Mzumbe University NSSF National Social Security Fund Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates MTN Muhimbili National Hospital Nepad Partners in Health Room to Read SUMATRA UNWOMEN African Wildlife foundation (AWF) KEMRI Kagera Librarian MENTOR Initiative Trainee USAILI - INTERVIEW Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Peace Corps TANAPA TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Moshi NMB BANK Resolute Tanzania Singida Uganda Uganda National Roads Authority University of Dar es salaam University of Dodoma British High Commission ChildFund EWURA FilmAid International NECTA TPDC Tanzania Civil Aviation Authority (TCAA) United States International University World Concern Aga Khan Foundation CBA Commercial Bank of Africa Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society MADEREVA Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Ruvuma Search for Common Ground Songea TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University NBC BANK National University of Rwanda Ngorongoro Conservation Area Authority Njombe Nuru International Nzoia sugar Company RTI International SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Udhamini wa Masomo Western Union AIR TANZANIA Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY SONGWE STAMIGOLD Stores TACAIDS TARURA TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BENKI YA POSTA - TPB BANK BTC Belgian Technical Cooperation B of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University ECOBANK ETDCO Electrical Transmission and Distribution Construction and Maintenance Company European Union IFM INSTITUTE OF FINANCE MANAGEMENT INSURANCE JOBS - BIMA ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kilombero Sugar Company Kisii University College Kisumu Laboratory Jobs MSD MEDICAL STORES DEPARTMENT MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières NIDA National Identification Authority Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC PEPSI POLICE - POLISI Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNESCO UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.