Project Administrators (x2)

SNV is a not-for-profit international development organisation. Founded in
the Netherlands nearly 50 years ago, we have built a long-term, local
presence in 38 of the poorest countries in ASia, Africa-and Latin-America. Our
global teams of local and international advisors work with local partners to
equip communities, businesses and organisations with the tools, knowledge
and connections they need to increase their incomes and gain access to
basic services - empowering them to break the cycle of poverty and guide
their own development. .
Background
SNV has worked in Tanzania since the 1971 and currently has offices in Dar
es Salaam, Mwanza, Arusha and satellite office in Iringa. In alignment with
our Corporate Strategy, SNV Tanzania focuses on three sectors namely
Agriculture, Renewable Energy.and Water, Hygiene and Sanitation (WaSH).

SNV Tanzania is currently implementing a portfolio of agricultural projects
with various partners and donors to strengthen value chain actors in red
meat, dairy, edible oilseeds and staple foods as well as promoting inclusive
business arrangements between smallholder farmers and large enterprises ..
The objective is to enhance food security, improve the livelihoods of
smallholders, and strength the environmental sustainability of agricultural
production in the face of a changing climate
Overview of the Position
Project Administrator can be positioned:

Dedicated to Various projects; reporting to Project Manager or assigned
supervising Project Administrator, functionally reporting to Finance Officer
Supporting several-projects; reporting to Finance Officer .
Supporting the Finance Officer; reporting to 'Finance Officer
Purpose of the Job
Collect, record (financial) data into systems, analyse, take appropriate
actions in case of deviations, prepare the financial reports including HR
~or project related data to the donor and to SNV according the donor- and
SNV project management- , accounting- and control framework policies and
procedures and under guidance and directions of the Project Manager
and/or Rnance Officer in order to ensure full administrative compliance, data
acCessibility and accurate insights at any time for the relevant project(s)
Responsibilities
Finance project administration support

Familiarize with the project proposal budget, the translation to the
relevant project document as per the project management procedures,
all donor requirements, reporting dates & formats and SNV internal
reporting requirements
Record financial transactions according to instructions of Project
Manager, project management procedures and SNV accounting
procedures, into the SNV financial administration system and identity
and address any bollienecks in processing

Monitor if all financialtransaclions are done according to donor and SNV
authorizations and procedures, especi.ally the procurement regulations
Follow up on project related receipts and payments, reconcile bank
balances, prepare financial transactions and manage liquidity levels of
the project, based on guidelines 'of the Donor; Finance Officer and SNV
accounting procedures and internal control frameworks
Take care of petty cash and supplier payment in case project is based
outside the SNV field office
Documentation

Assure that all supporting documents for donor reporting are made
available according to donor requirements and as per project
management procedures

Organize, document and arthive relevant documentation, keep files
complete and up to date and maintain quality and acCeSSibility of archive
and files, conform administrative procedures and filing procedures as
I!lid down in ICF and locallawlinstructions
Human Resources Administration
• Process the master data mutation forms; assist the PM in monitoring the
monthly project time writing.
• Assist the time registration of LCSs/consultants if required
General Support (if applicable/assigned)

Keep agenda's up to date, arrange meetings and appointments, receive
and answer phone calls and emails, draft correspondence, signal
bollienecks in planning and suggest solutions based on requests of
team and agreed general support routines
Logistics Services (if applicable/assigned)
Make travel arrangement for project members, allend visitors, manage
the project fleet, provide basic ICT support and arrange the project
procurements based on the authorization, guidelines and with the S
approval of the Project Manager . . B
Supervision/management of staff (if applicable/assigned)

Coordinate activities and distribute work over the project support staff
members, coach and appraise own staff

Candidate profile
Bachelors of Accounting or Finance while Master's degree in Finance
and Accounting and CPA will be an added advantage.
Proven track record in auditing especially of international organization. ,
Strong knowledge of the international organization and the developing l'
world in Tanzania and/or Africa will be an added advantage;
Experience in procurement management.
Desired start date: 1st Feb 2016

APPLICATION INSTRUCTIONS:

How to apply?
Please send your application letter and CV, together with an indication of your current salary and compensation package, via TanzaniaHR@snvworld.org
before 30th January 2016