Procurement Assistant, Arusha, Tanzania

Closing date: Wednesday, 20 January 2016

Posting Title: PROCUREMENT ASSISTANT

Job Code Title: PROCUREMENT ASSISTANT

Department/Office: INTERNATIONAL RESIDUAL MECHANISM

Duty Station: ARUSHA

Posting Period: 22 December 2015 - 20 January 2016

Job Opening Number: 51941

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post, for a duration of 12 months. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.NOTE FOR PREVIOUSLY ROSTERED CANDIDATESRoster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.

Organizational Setting and Reporting

This position is located in the Administrative Section, Registry, of the MICT Arusha branch. Within delegated authority, under the direction of the Administrative Officer and the Associate Procurement Officer and the supervision of the Registrar, the Procurement Assistant will have the following responsibilities: Responsibilities

• Oversees the provision of assistance to requisitioning personnel in preparing scopes of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
• Researches the market; recommends potential sources of new procurement; interviews potential suppliers and contractors; proposes new companies for approval by the supervisor for inclusion in the registered vendors list.
• Undertakes vendor evaluation in accordance with the Supply and Procurement Manuals and established procedures; reviews and evaluates the performance of vendors and contractors; identifies any shortcomings; initiates appropriate recommendations to the Supplier Review Committee for suspension and/or exclusion of those who fail to perform satisfactorily from any further business with the field mission.
• Revises and clears for the Procurement Officer, presentations received for the Local/Headquarters Committee on Contracts (LCC/HCC) for procurement cases involving financial commitments in excess of the delegated monetary ceilings of procurement, for approval by the authorized official; participates in LCC meetings and provides relevant explanations and details to the committee.
• Reviews technical evaluations received from requisitioning offices and advises on the selection of the vendor/bid/offer in accordance with related established financial rules and regulations for submission to respective awarding authority.
• Drafts purchase orders and contracts; presents the purchase order and contracts, once approved and obligated, to the successful bidders.
• Maintains relevant internal databases and files; monitors contractual agreements, directs provisioning contracts and inform users affected of contractual rights and obligations.
• Recommends a comprehensive training curriculum; conducts and coordinates courses, demonstrations and workshops; plans further advanced training as evidenced by course feedback.
• Supervises the sale by auction of mission assets which have been written off the inventory and recommended for sale by property survey board action; prepares advertisements; organizes viewing of assets; receives bids; prepares documentation for the opening of bid; coordinates with the relevant section the handover of equipment once payment is made.
• Develops and implements a documentation filing system which provides transparency; proper record control; security of documentation, particularly sealed bids, which adheres to the standards and procedures outlined within the supply and procurement manuals.
• Performs other duties as required.

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