Administrative Secretary Cum Cashier

Position: Administrative Secretary Cum Cashier
Reporting to: Accountant
Location: Dodoma
Level of Engagement: Full-time
Duration of engagement June 2015 - Jan 2019

Ideal Candidate should possess the following qualifications and qualities:
Hold an Advanced Diploma or Degree in Accounting / Business Administration from recognized University/College.
Should have good command of English and Kiswahili.
Have excellent communication skills with the ability to work in a very busy environment.
Be Trustworthy.
Have an ability to perform multiple tasks
Be a team player
Have working experience of at least two (2) years in related field and position.
Experience of working· in ,a Project in similar capacity is an added advantage

Key Responsibilities
Secretarial duties:
Attend to all visitors at the front office.
Keep track of all incoming and outgoing mails.
Manage physical cash and material resources for
HPSS project honestly and correctly
Maintenance of projects files
Typing of official letters

As a Cashier
Keep cash box securely according to the set rules
Keep all documentation required to validate all cash transactions - receipts and payments, with proper authorizations securely and in an orderly manner
Make all cash payments as instructed with proper authorizations and against payee signature, according to relevant SOPs
Collect/receive cash, issue required receipts to payer
Deposit collected cash as required to the Project
Bank Account
Collect cash as needed and requested from Bank
Maintain cash book, cash ledger and electronic cash accounts as required and instructed
Submit cash receipts and payment report with all required documentation to accountant for approval and booking in main accounts
Perform daily cash check and submit cash verification report for approval to accountant

Verify cash balance and supporting documentation on demand from TL, OM, RM, and any other officer given the task of conducting surprise cash checks
Dispatching cheques to suppliers
Receiving and filling incoming letters
Receiving outside calls
Keeping office files
Typing letters and other office documents

APPLICATION INSTRUCTIONS:

Application should be accompanied with: -

A well-typed CV;
Copies of relevant certificates;
Names of at least three (3) referees;
Contact address during daytime telephone number (Mobile & landline),Postal Address, Telephone, e mail and Fax

Send your application to the following address:

Team Leader

Health Promotion and System Strengthening
(HPSS) Project
P.O.Box29
Dodoma

Only short listed candidates will be contacted.

DEADLINE: The deadline for submission of application is on 15th April, 2015 16.00 hours