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Information, Communications & Documentation Officer

by Kazi Bongo  |  at  9:33:00 AM

The Partnership for Peace and Security [PfPS] is a platform that brings together various actors and organisations working in the field of peace and security in Kenya.

Its role is being the focal point network in peace and security that brings together organisations from the state, private sector and civil society.

Learning from past experience, with a vision of “a peaceful, stable and secure Kenya” the PfPS has a mission of being a leading platform for promoting peace and security in Kenya through advocacy, coordination, collaboration, resource mobilisation and facilitation.

To achieve this mission the partnership has four strategic objectives namely; State, NSA and political actors prioritize peace and security in their programmes and policies.

Effective coordination and collaboration around peace and security issues instituted, Enhanced linkages among theory, policy, and practice and A credible knowledge platform, human resource and funding facility established

The Search

PfPS, as an independent, non-profit organization and dedicated to building sustainable partnership, seeks an Information, Communication and Documentation Officer for its Office in Nairobi, Kenya.

The Information, Communication and Documentation Officer primary function is management of PfPS information and communications programme; press relations and publicity and administration of Resource Centre.

The Officer in collaboration with the Coordinator has broad responsibilities for shaping the vision and strategy for the Partnership, providing high level oversight over all areas of program implementation and operations, conducting fundraising and advocacy, cultivating strategic partnerships and playing a leadership role in the local, national, regional and international movements on peace and security.

Key Responsibilities:

1. Management of PfPS Information and Communications Programme

  • To develop and implement an information and communications programme for the benefit of PfPS member organisations and partners.
  • To design and produce information materials and Publications to support PfPS programmes.
  • To be responsible for budget control, accurate costing and to manage the Information and Communications programme expenditure against the agreed budget.
  • In collaboration with the CEO ensure that the Information and Communications Programme's fundraising targets are met.
  • To develop and implement a communications strategy for the Partnership for Peace and Security.
  • To prepare regular progress reports on the Information and Communications Programme.
2. Press Relations
  • Responsible for the organisation and administration of press relations.
  • In collaboration with Executive Director, be responsible for the accurate preparation of press and publicity materials.
  • Maintain and expand contracts with media personnel.
  • Working with the Executive Director, ensure that PfPS achievements are communicated effectively to key external audiences.
  • Maintain regular contacts with media personnel.
3. Organisation and Administration of Resource Centre
  • Responsible for organising information and materials in the Resource Centre and keep up to date with the information needs of NGOs and women's organisations.
  • Ensure that PfPS acquires publications appropriate for its work.
  • Keep abreast of publications and resources on management, peace and security, gender and development issues.
  • To identify and subscribe to suitable publications for the Resource Centre.
  • To work closely with the Executive Director as part of mutually supportive programme team.
  • To maintain awareness and understanding of current issues relating to the media, peace, security, communications, gender and development.
4. Membership
  • Chairing meetings of the Membership Sub-Committee
  • Attending Executive and General Meetings of the Board when requested to do so
  • Processing all applications for membership, including their assessment against the Board’s criteria; ensuring that minimum standards are met relating to the practice of PfPS; and arranging for the applicants to be visited/inspected by a member of the Sub-Committee
  • Preparing a written report to the Executive Committee with recommendations on the suitability of each applicant.
  • Informing applicants of the Board’s decision and any special requirements
  • Undertaking one-off tasks, as required, relating to existing memberships including action on non-compliance with PfPS policy requirements
  • Maintaining all records and undertaking administration arising from the work of the Sub-Committee
  • Providing advice, guidance and direction to Officers and Members of the Board, as required, on general membership matters
  • Producing an Annual Report for the AGM
5. Contribution to PfPS Programme
  • To contribute as a member of PfPS programme team to the development of PfPS programmes.
  • To represent PfPS to supporters and the public as required and to take responsibility for the organisation-wide information and communications initiatives at the request of the Chief Executive Officer.
  • To participate in the strategic planning exercise of PfPS.
6. Partnership for Peace and Security
  • To ensure understanding and implementation of all PfPS procedures and standards.
  • To maintain confidentiality both within PfPS and outside.
  • To ensure that PfPS approach on gender and equality is maintained throughout the programme.
Qualifications
  • 3 - 5 years communications experience in a similar NGO setting
  • Degree in Communications/Journalism, or Masters degree with accompanying communications experience
  • Experience and skills in the use of software programs such as MS Word, PowerPoint, Excel as well as Adobe Photoshop and Adobe InDesign
  • Excellent written and spoken Swahili and English is essential, as well as a critical eye for editing and grammar
  • Demonstrated ability to manage processes and maintain accurate records
  • Demonstrated effective organizational skills and ability to handle work in a timely manner
  • Demonstrated ability to coordinate tasks to meet deadlines
  • Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity
  • Excellent knowledge of maintaining updated website information
  • A natural networker with substantial experience of building relationships with (potential) donors; bringing a network of donor agencies is an asset
  • Knowledge of or interest in Peace and Security programs, as well as a commitment to PfPS’s mission and vision
  • Willingness to travel regularly, in particular within the Country.
Application Process

Applications should be submitted by 10th April 2012.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

PfPS is an equal opportunity employer.

Each application package should include the following:
  • Motivation letter detailing why you’re the best candidate for the position and salary expectations.
  • Curriculum vitae (including detailed work experience, education/degrees)
  • Professional References (minimum of three, with complete contact information)
All applications should be sent to PfPS at info@peaceandsecurity.or.ke with the subject line: Communications Officer.

Applications not including all of the above information will not be reviewed.

Only short listed candidates will be contacted.

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Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS United Nations Administrative Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Agricultural Education Lecturer Human Resources Somalia Congo - Kinshasa Media Legal Jobs Monitoring and Evaluation Bank Jobs World Vision Mining Burundi African Barrick Gold Zambia Procurement Sales and Marketing Accountant US EMBASSY Mozambique East African Community Telecoms Research CARE International Save The Children Malawi Plan International South Sudan Oxfam Arusha African Development Bank Scholarships Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Catholic Relief Services Zanzibar Environmental USAID Operations UNDP FHI 360 Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Accounting Restless Development AMREF COOPI - Cooperazione Internazionale Path International Civil Engineers African Union AfDB African Development Bank Driver - Logistics Morogoro Marketing Utumishi Tigo Jobs Dar es salaam PSI Population Services International Pwc PricewaterhouseCoopers Teaching Au African Union East African Breweries North Mara Gold Mine ACTED Mwanza Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID FINCA JOBS Buzwagi Gold Mine COMESA Driver International Jobs Jhpiego Mbeya Adeso Danish Refugee Council Handicap International Kilimanjaro Rio Tinto Pact International Solidarités International EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Tender Coca-Cola Nairobi Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Ltd Climate Change IGAD Serengeti Breweries Tetra Tech ARD Volunteer One Acre Fund Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa Project Management Lutheran World Federation SADC Secretariat Vso International ACDI/VOCA ActionAid Halmashauri Tanga Agha Khan Iringa Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Tanzania Breweries Pathfinder International World Health Organization Safety and Security British Council Futures Group KPMG Tanzania Electric Supply Company UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING GOAL Shinyanga Jobs WWF World Wide Fund for Nature Microsoft Mombasa Tanzania Ports Authority Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps Tabora Community Development Jobs Data Base Management East African Development Bank Electrical Engineer ICAP - TZ KEMRI/CDC Program TANESCO WaterAid Tanzania AccessBank Auditor Dodoma Google Africa Stanbic Bank Amnesty Food and Agriculture Organization Horn Relief Kampala Management Systems International (MSI) SNV International Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age TANROADS Uganda Telecom Airtel Africa Marie Stopes Web Development Agriculture Jobs B B C WORLD SERVICE Equity Bank Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Mtwara Mzumbe University Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Internships MTN NSSF National Social Security Fund Nepad Partners in Health Room to Read TCRA UNWOMEN African Wildlife foundation (AWF) Bank of Tanzania KEMRI Librarian MENTOR Initiative SUMATRA Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Muhimbili National Hospital Peace Corps TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture KCB BANK Legal Resolute Tanzania Uganda National Roads Authority British High Commission ChildFund FilmAid International Kagera Moshi NECTA TANAPA Tanzania Civil Aviation Authority (TCAA) USAILI - INTERVIEW United States International University University of Dar es salaam University of Dodoma World Concern Aga Khan Foundation EWURA Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority TPDC Trainee Trócaire Uganda Revenue Authority VSF Belgium Architects Ecomist Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society Kigoma Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Uganda AWF African Wildlife Foundation Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development CBA Commercial Bank of Africa Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Medical National Bank of Commerce Search for Common Ground TTCL Tanzania Telecommunications Company Limited Unilever War Child International Water Engineering Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University National University of Rwanda Nuru International Nzoia sugar Company RECORDS MANAGEMENT JOBS RTI International RUKWA Singida THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority The Foundation For Civil Society Western Union Acacia Mining Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Graduates Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mara Mumias Sugar Company NBC BANK Nairobi Hospital Ngorongoro Conservation Area Authority Nkumba University Rural Electrification Agency Ruvuma SOKINE UNIVERSITY Stores TACAIDS Tanzania Postal Bank Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International CRDB BANK Customer Service Jobs DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University European Union IFM INSTITUTE OF FINANCE MANAGEMENT ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kisii University College Kisumu Laboratory Jobs MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC Petroleum EngineerS RWANDA HOUSING AUTHORITY STAMIGOLD SUA SOKOINE UNIVERSITY OF AGRICULTURE Seychelles Songas Songea TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
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